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Notary Assistant Jobs in Colorado (NOW HIRING)

Regency Centers

Senior Leasing Assistant

Greenwood Village, CO · On-site

$16.75 - $22.50/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

The Senior Leasing Assistant will support our Leasing team by assisting with lease documentation ... Notary public credential * Real estate license * Regency Centers will not sponsor employment-based ...

Leprino Foods Company

Administrative Assistant II

Denver, CO · On-site

$18.50 - $25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Within our Cheese Business Unit team located in Denver - Leprino is seeking an Admin Assistant II ... A Notary Public designation or eligibility to obtain the designation. * Experience coordinating ...

Leprino Foods Company

Administrative Assistant II

Denver, CO · On-site

$18.50 - $25/hr

  • Medical

  • Dental

  • Vision

  • Life

  • Retirement

  • PTO

Within our Cheese Business Unit team located in Denver - Leprino is seeking an Admin Assistant II ... A Notary Public designation or eligibility to obtain the designation. * Experience coordinating ...

Guaranteed Title

Escrow Processor

Steamboat Springs, CO

$28 - $32/hr

  • Medical

  • Dental

  • Vision

  • Retirement

  • PTO

... * Assist with post-closing tasks, including recording follow-up and policy issuance Qualifications * Prior experience as a Title or Escrow Processor preferred * Colorado Notary * Strong knowledge of ...

bellco

Member Service Advisor III - Huron

Westminster, CO · On-site

$16.50 - $20.75/hr

Notary services * Assist with branch balancing and branch operations * Regular and punctual in person attendance. Management retains the discretion to add to or change the duties of the position at ...

bellco

Member Service Advisor III - Thornton

Thornton, CO · On-site

$16.50 - $21/hr

Notary services * Assist with branch balancing and branch operations * Regular and punctual in person attendance. Management retains the discretion to add to or change the duties of the position at ...

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Notary Assistant information

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the most commonly searched types of Notary jobs in Colorado?

The most popular types of Notary jobs in Colorado are:

What are popular job titles related to Notary Assistant jobs in Colorado?

For Notary Assistant jobs in Colorado, the most frequently searched job titles are:

What job categories do people searching Notary Assistant jobs in Colorado look for?

The top searched job categories for Notary Assistant jobs in Colorado are:

What cities in Colorado are hiring for Notary Assistant jobs?

Cities in Colorado with the most Notary Assistant job openings:

Notary Assistant jobs near you

Closing Processor - Colorado Springs North

Land Title

Colorado Springs, CO • On-site

$55K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 22 days ago

Job description

The Closing Processor supports the overall business plan and strategic direction of the organization by assisting in preparing settlement statements and obtaining clear title. This position provides file processing, pre-typing, disbursing and recording in support of the closing process.

This is an in-office position, Monday - Friday, 8:00am - 5:00pm.

Responsibilities:

  • Model and hold others accountable to the Land Title Guarantee Company culture and acts as a coach and mentor to others in the organization
  • Maintain customer relationships and answer customer inquiries in a timely and accurate manner
  • Coordinate daily closing activity to fulfill team responsibility of exceeding customer closing expectations
  • Obtain clear title by ordering title reports, resolving title defects, satisfying existing liens and encumbrances against property or principals; provide a proactive approach in notifying customers of potential roadblocks or issues
  • Assist in preparation of preliminary settlement statements and real estate documents
  • Prepare general and specialized closing documents; organize real estate and lender loan documents in preferred order
  • Prepare deposits and receipts, process cashier’s checks, and void or stop checks as necessary
  • Disburse funds and documents according to instructions from mortgage company, payoff lender, title and other appropriate parties
  • Proof recording documents for typographical errors, signatures, notary, and/or recognize omission of data; record documents with appropriate state/county agency
  • Perform notarial duties by following the National Notary Association Guidelines
  • Coordinate customer closing experience; guide customers to closing rooms, and schedule clean-up of closing rooms, refreshment area, and lobby
  • Provide administrative assistance in document distribution, typing reports and memos, maintaining computer-based and paper files, order and maintenance of office supplies, and performing other clerical tasks
  • Participate in department marketing activities which may include attending after-hours functions as requested or required
  • Other related duties as assigned.

Success Factors:

  • Excellent written and verbal communication skills
  • Exceptional interpersonal and customer service skills
  • Ability to maintain a high level of confidentiality
  • Excellent organizational skills
  • Highly detail-oriented

Education and Experience:

  • High school diploma or equivalent required
  • Ability to obtain Colorado Notary
  • Customer service experience strongly preferred
  • Proficiency with E-mail, Microsoft Office Suite, and Internet

Working Conditions:

  • Prolonged periods of sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.

Compensation:

  • The pay for this position starts at $48,157 annually, and increases as the incumbent moves through the training and licensing program. Once the incumbent completes their training, the wage will be $55,037 annually.
  • In accordance with Colorado state law, this position is non-exempt and all overtime will be paid at time and a half.
  • There is potential for an annual employee profit-sharing bonus based upon company performance

Competitive benefits that include: 

  • Medical, dental, vision insurance  
  • Teledoc services 
  • Life insurance 
  • Traditional and Roth 401K retirement options with company match
  • Short-term and long-term disability 
  • Employee Assistance Program (EAP)
  • Continued education & training 
  • Paid Leave
  • Paid Vacation, holiday and sick time
  • Discount for services benefit

Land Title is an Equal Employment Opportunity employer and all qualified applicants will receive consideration for employment without regard to age, citizenship status, color, creed, disability, ethnicity, genetic information, gender (including gender identity and gender expression), marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status or condition protected by applicable federal, state, or local laws.

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