ZipRecruiter

Log In

1

Notary Assistant Jobs in Colorado (NOW HIRING)

legence

Administrative Assistant - Part Time

Golden, CO · On-site

$20/hr

Notarize CMTA documents as needed * Prepare, notarize, and send lien waivers to the appropriate ... Greet and assist visitors in a professional manner * Coordinate office logistics, including ...

UDC

Administrative Assistant

Englewood, CO · On-site

$22 - $25/hr

UDC is seeking a highly organized and service-oriented Administrative Assistant to support our ... Provide notary services for company documents, as needed. What we look for from you * 1-3 years of ...

UDC

Administrative Assistant

Englewood, CO · On-site

$22 - $25/hr

Employee and visitor support: Assist employees with office equipment and provide visitors with ... Provide notary services for company documents, as needed. What we look for from you * 1-3 years of ...

UDC

Administrative Assistant

Englewood, CO · On-site

$22 - $25/hr

Description UDC is seeking a highly organized and service-oriented Administrative Assistant to ... Provide notary services for company documents, as needed. What we look for from you * 1-3 years of ...

Legence

Administrative Assistant - Part Time

Golden, CO · On-site

$20/hr

Notarize CMTA documents as needed * Prepare, notarize, and send lien waivers to the appropriate ... Greet and assist visitors in a professional manner * Coordinate office logistics, including ...

Veritext Legal Solutions

Be Seen First

Legal Assistant - Digital Reporter

Denver, CO · On-site

$32.75 - $54.60/hr

Swearing in witnesses and acting as Notary of the State * Generating a clear and complete recording of the proceeding using high-fidelity audio technology * Creating accurate and detailed annotations ...

3i Law

Legal Administrative Assistant

Denver, CO

$50K - $60K/yr

... as notary Provide general office and administrative assistance, such as maintaining attorney ... Assistant Past experience as an administrative assistant, executive assistant, legal assistant ...

3i Law

Legal Administrative Assistant

Denver, CO

$50K - $60K/yr

... as notary Provide general office and administrative assistance, such as maintaining attorney ... Assistant Past experience as an administrative assistant, executive assistant, legal assistant ...

NGL Energy Partners LP

Executive Assistant

Denver, CO · On-site

The Executive Assistant effectively and efficiently coordinates administrative activities for NGL ... Notary Public designation is a plus. Travel Up to 10% travel required. Physical Requirements The ...

next page

Showing results 1-20

All JobsNotary JobsNotary Assistant JobsNotary Assistant Jobs in Colorado

Notary Assistant information

What is a notary assistant?

Notary Assistants are administrative professionals who support notaries public in their daily tasks. They help with preparing documents, scheduling appointments, maintaining records, and ensuring that all paperwork complies with legal requirements. While they do not have the authority to notarize documents themselves, Notary Assistants play a vital role in streamlining notarial services and keeping operations organized and efficient.

What are the main responsibilities of a notary assistant on a typical day?

A Notary Assistant typically manages scheduling of notarization appointments, prepares and organizes documents for the notary, and ensures all paperwork is complete and compliant with local regulations. They frequently interact with clients, answer inquiries, and help verify identification before the notary performs their official duties. Additionally, Notary Assistants maintain accurate records and assist with filing or submitting documents as required by law. This role often involves close collaboration with notaries, administrative staff, and clients to ensure a smooth notarization process.

What is the difference between Notary Assistant vs Notary Clerk?

AspectNotary AssistantNotary Clerk
CertificationsTypically requires notary commission, basic administrative skillsOften requires notary commission, clerical or administrative experience
Work EnvironmentOffice settings, banks, law firmsCourthouses, legal offices, banks
Primary ResponsibilitiesAssisting notaries, preparing documents, scheduling appointmentsProcessing legal documents, maintaining records, supporting notary activities

Both roles involve supporting notaries and require notary commissions. Notary Assistants focus more on client interaction and administrative support, while Notary Clerks handle document processing and record-keeping. The roles often overlap but differ slightly in daily tasks and responsibilities within legal and financial environments.

What are the key skills and qualifications needed to thrive as a notary assistant, and why are they important?

To thrive as a Notary Assistant, you need strong organizational skills, attention to detail, and knowledge of notarial procedures, often supported by administrative experience or relevant training. Familiarity with document management systems, scheduling software, and, in some cases, notary certification or training is typically required. Excellent communication, discretion, and customer service skills help you interact professionally with clients and handle sensitive information. These skills ensure accuracy, legal compliance, and efficient support for notaries and clients in a fast-paced office environment.

What are the most commonly searched types of Notary jobs in Colorado?

The most popular types of Notary jobs in Colorado are:

What are popular job titles related to Notary Assistant jobs in Colorado?

For Notary Assistant jobs in Colorado, the most frequently searched job titles are:

What job categories do people searching Notary Assistant jobs in Colorado look for?

The top searched job categories for Notary Assistant jobs in Colorado are:

What cities in Colorado are hiring for Notary Assistant jobs?

Cities in Colorado with the most Notary Assistant job openings:

Notary Assistant jobs near you

Administrative Assistant - Part Time

legence

Golden, CO • On-site

$20/hr

Part-time

PTO

Posted 10 days ago

Job description

Job Summary:

CMTA, a Legence company, is hiring a detail-oriented Part-Time Administrative Assistant to join our team. The ideal candidate will provide administrative support, assist with office tasks, and help ensure smooth day-to-day operations. This position requires strong communication skills, time management, and the ability to multitask in a fast-paced environment.  If you are a proactive and reliable individual looking for a part-time administrative role, we encourage you to apply!

Key Responsibilities:

  • Answer and direct voicemails, emails, and other correspondence
  • Schedule appointments, meetings, and maintain PTO, events, deadlines, and other calendars
  • Organize and maintain files, records, and office and breakroom supplies
  • Prepare reports, presentations, and other documents as needed
  • Assist with data entry, invoicing, and expense tracking
  • Assist with labor report backchecking and projections spreadsheet input
  • Assist with document headers, footers, and other formatting
  • Assist employees with parking permits and coordinate new, updated, or replacement permits
  • Notarize CMTA documents as needed
  • Prepare, notarize, and send lien waivers to the appropriate parties
  • Work with Certificates of Insurance (COIs) to gather and manage required documentation
  • Coordinate lunch/breakfasts for team meetings (internal/external)
  • Greet and assist visitors in a professional manner
  • Coordinate office logistics, including ordering supplies and managing inventory
  • Support team members with administrative tasks and special projects
  • Maintain confidentiality of sensitive information
  • Perform other duties as assigned

Qualifications & Skills:

  • High school diploma or equivalent; associate’s degree preferred
  • Proven work experience
  • Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and Google Workspace
  • Strong organizational and time-management skills
  • Excellent verbal and written communication abilities
  • Attention to detail and problem-solving skills
  • Ability to work independently and as part of a team
  • Professional demeanor and customer service skills

Job Details:

Schedule: Flexible, typically 15-25 hours per week

Hourly Range: $20.00 

#LI-ES1 #LI-Onsite 

Apply