Robert Half is partnering with a national immigration law firm to source an administrative professional for their San Francisco team on a long-term contract basis. This role provides administrative and project support to a high-volume legal team handling business immigration matters. It offers the opportunity to work in a fast-paced, detail-oriented environment alongside professionals dedicated to navigating complex immigration processes.
Responsibilities:
- Perform high-volume data entry and maintain database accuracy for case records and client information.
- Create and maintain electronic and physical client files, ensuring all documentation is properly organized and up to date.
- Draft, edit, print, and distribute correspondence, petitions, applications, and related case materials.
- Monitor and track the status of cases, key deadlines, and expiration dates; run and update reports as needed.
- Open and close records/cases, ensuring records are accurate and complete.
- Schedule internal and client meetings, coordinate calendars, and arrange conference calls.
- Organize, sort, and distribute incoming mail; route to appropriate team members per established procedures.
- Undertake independent projects and assist with special assignments as directed.
- Prepare and process invoices; track client payments and maintain billing records.
- Make travel arrangements and process business expenses as needed.
- Provide general clerical support, including copying, scanning, printing, and faxing.
- Communicate with clients to request outstanding documentation and provide routine status updates.
- Maintain knowledge of procedural and processing requirements for various non-immigrant and immigrant visa petitions/applications.
- Bachelor’s or Associate’s degree required.
- Proficiency with Microsoft Office Suite, including strong Excel skills; experience with database management preferred.
- Excellent verbal and written communication skills.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage competing priorities, meet deadlines, and work effectively in a fast-paced, high-volume environment.
- Commitment to client service and the ability to work collaboratively as part of a team.
- Must be willing to work on-site; remote work is not available for this opportunity.