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$24.5K

$45.9K

$63K

How much do mta secretary jobs pay per year?

As of Jun 12, 2026, the average yearly pay for mta secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an MTA Secretary, and why are they important?

To thrive as an MTA Secretary, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software such as Microsoft Office Suite, scheduling tools, and document management systems is commonly required. Excellent communication, discretion, and multitasking abilities are vital soft skills for managing sensitive information and supporting executive staff. These skills ensure efficient office operations, confidentiality, and smooth coordination within the organization.

What is the difference between Mta Secretary vs Mta Administrative Assistant?

AspectMta SecretaryMta Administrative Assistant
Required CredentialsHigh school diploma; some roles may prefer additional certificationsHigh school diploma; often similar certifications
Work EnvironmentOffice setting within transit agenciesOffice setting within transit agencies
Employer & Industry UsageUsed by MTA and similar transit agenciesCommonly used in transit and government agencies
Job ResponsibilitiesHandling correspondence, scheduling, and clerical tasksSupporting administrative functions, managing schedules, and communication

The Mta Secretary and Mta Administrative Assistant roles share similar responsibilities and work environments, often requiring comparable skills and certifications. While the titles may differ slightly, both positions support transit agency operations through clerical and administrative duties, making them closely related in the industry.

What are some typical challenges an MTA Secretary faces in managing communications and schedules within a large transit organization?

As an MTA Secretary, one of the most common challenges is effectively coordinating schedules and communications among multiple departments and senior executives in a fast-paced environment. The role often involves managing last-minute changes, confidential information, and high-priority requests, requiring excellent organizational and multitasking skills. MTA Secretaries must also stay current with digital tools and administrative protocols to ensure efficient workflow and seamless communication across the organization. Adaptability and proactive problem-solving are key to succeeding in this dynamic setting.

What are MTA Secretaries?

MTA Secretaries are administrative professionals who work for the Metropolitan Transportation Authority (MTA), providing clerical, organizational, and communication support. Their duties often include managing schedules, preparing documents, answering phones, handling correspondence, and assisting with record-keeping. MTA Secretaries play a crucial role in ensuring the smooth operation of offices within the transit authority, supporting both executives and staff. They may also help coordinate meetings and assist with special projects as needed.
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Mta Secretary jobs near you
Principal Executive Secretary, Legal Department

Principal Executive Secretary, Legal Department

MTA, Inc.

Manhattan, NY

$67K - $84K/yr

Other

Posted 9 days ago

Job description

Principal Executive Secretary, Legal Department

Job ID: 15435

Business Unit: MTA Headquarters

Location: New York, NY, United States

Regular/Temporary: Regular

Department: Office of the Chief Counsel

Date Posted: Jun 2, 2026

Description

JOB TITLE:

Principal Executive Secretary, Legal Department

DEPT/DIV:

Legal

SUPERVISOR:

Chief of Legal Operations

WORK LOCATION:

2 Broadway, New York, NY 10004

HOURS OF WORK:

9:00 am - 5:30 pm (7.5 hours/day) or as required

FULL/PART-TIME

FULL

SALARY RANGE:

$67,920 - $84,900

DEADLINE:

Until filled

This position is eligible for telework, which is currently one day per week. New hires are eligible to apply 30 days after their effective date of hire.

Opening:

The Metropolitan Transportation Authority is North America's largest transportation network, serving a population of 15.3 million people across a 5,000-square-mile travel area surrounding New York City, Long Island, southeastern New York State, and Connecticut. The MTA network comprises the nation’s largest bus fleet and more subway and commuter rail cars than all other U.S. transit systems combined. MTA strives to provide a safe and reliable commute, excellent customer service, and rewarding opportunities.

Position Objective:

The incumbent is expected to be a self-starter, demonstrating initiative and supporting the department's smooth operations by providing clerical, administrative, record-keeping, and general office support of both a routine and non-routine nature. In addition to maintaining excellent judgment and discretion in performing all tasks, the incumbent will assist with basic research and provide necessary clerical and administrative support to department members. This role may involve indirect supervision of Sr. Executive and/or Executive Secretaries , budget monitoring, office supply management, PC development and basic database maintenance, workflo w tracking.

Responsibilities:

  • Documentation Management: Take, transcribe, and summarize meeting and discussion notes, type departmental correspondence, and maintain basic financial reports to ensure accurate records and efficient communication within the department.

  • Communication Hub: Answer phones, address external inquiries, and screen calls, providing general information or directing inquiries to the appropriate party, ensuring effective departmental communication.

  • Office Organization: Maintain a clean office area, establish and manage the department’s filing system, log correspondence, and perform general clerical duties to facilitate an organized and efficient workspace.

  • Support Coordination: Provide clear written and oral instructions to other clerical –administrative support staff, prepare materials for departmental meetings, discussions, and presentations, ensuring seamless support for department members.

  • Administrative Assistance: Schedule meetings, collect data for reports, manage calendars, prepare vouchers, purchase requisitions, and related documents, contributing to the smooth functioning of department activities .

  • Travel Arrangements: Arrange travel plans for department personnel, ensuring travel logistics are well-coordinated and efficient.

  • Budget Oversight: May monitor the department budget, contributing to financial accountability and ensuring resources are allocated effectively.

  • Supervision: May supervise clerical staff, including temporary personnel, to ensure efficient workflow within the department.

  • Technology Proficiency: Perform basic PC tasks and develop/maintain basic databases, both digital and manual, to support departmental data management needs.

  • Support Organizational Charts: Maintain organizational charts for the department and assist with general paperwork, contributing to the department’s organizational clarity.

  • Supply Management: Order necessary supplies for the department, track and process invoices, and related items, ensuring a well-equipped and organized work environment.

  • Professional Representation: Maintain frequent contact with external organizations, elected officials, MTA senior management, and individuals of similar professional stature. Present a consistently professional and business-like image on behalf of the MTA in all interactions.

  • Adaptability: Be prepared to undertake any necessary business duties essential for the seamless and professional operation of the department, demonstrating flexibility and commitment to departmental goals.

  • Project Flexibility: Be open to taking on and successfully completing other projects as assigned, contributing to the department’s adaptability and ability to address evolving needs.

Required Knowledge/Skills/Abilities:

  • Proficiency in Microsoft Office Suite or similar applications, including Outlook, Word, Excel, and PowerPoint, with the ability to maintain basic databases.

  • Excellent organizational skills to manage tasks efficiently and maintain order in th e workplace.

  • Proficiency with basic office equipment.

  • Knowledge of record management, including filing, logging, retrieving, and follow-up systems.

  • Familiarity with technical terminology relevant to the assigned department.

  • Ability to compose memos and correspondence effectively.

  • Excellent telephone skills for professional communication.

  • Strong interpersonal skills and a willingness to collaborate as a team player in all aspects of departmental operations.

  • Ability to maintain a high degree of confidentiality and discretion in handling sensitive information.

Required Education and Experience:

  • H.S. Diploma or General Education Degree (GED) , with a minimum of 6 years of administrative/secretarial experience OR

  • Associate’s Degree (AA) of Applied Science (AAS) degree, with a minimum of 4 years of administrative/secretarial experience OR

  • Bachelor’s Degree in Arts/Sciences (BA/BS) , with a minimum of 2 years of administrative/secretarial experience.

Other Information

May need to work outside of normal work hours (i.e., evenings and weekends)

Travel may be required to other MTA locations or other external sites.

According to the New York State Public Officers Law & the MTA Code of Ethics, all employees who hold a policymaking position must file an Annual Statement of Financial Disclosure (FDS) with the NYS Commission on Ethics and Lobbying in Government (the “Commission”).

Equal Employment Opportunity

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including those concerning veteran status and individuals with disabilities.

The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.

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