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Move In Coordinator Jobs in Pennsylvania (NOW HIRING)

AION Management LLC

Leasing Associate

Hatboro, PA

$16.75 - $22.50/hr

... coordinating all move-ins. * Recommend strategies and programs for on-site marketing activity. * Develop and monitor merchant/neighborhood referral programs for move-in packets, newsletters, and ...

AION Management LLC

Leasing Consultant

Pittsburgh, PA · On-site

$16 - $19/hr

... coordinating all move-ins * Recommend strategies and programs for on-site marketing activity * Develop and monitor merchant/neighborhood referral programs for move-in packets, newsletters, and ...

Chimney Cricket

Project Operations Coordinator

Media, PA · On-site

$28 - $30/hr

... in the field and help keep projects moving. * Review technician paperwork, job notes, photos, and ... Experience coordinating multiple active field projects involving crews, schedules, materials ...

Aion Management

Leasing Associate

Hatboro, PA · On-site

$16.75 - $22.50/hr

... coordinating all move-ins. * Recommend strategies and programs for on-site marketing activity. * Develop and monitor merchant/neighborhood referral programs for move-in packets, newsletters, and ...

Aion Management

Floating Leasing Associate

Bethlehem, PA · On-site

$16.75 - $22.50/hr

... coordinating all move-ins * Recommend strategies and programs for on-site marketing activity * Develop and monitor merchant/neighborhood referral programs for move-in packets, newsletters, and ...

PHMC

Housing Stabilization Specialist

Philadelphia, PA · On-site

Participants receive personalized case management before and after move-in - including tenant ... Referral & Supportive Service Coordination: * Develop and maintain an effective, timely referral ...

Aion Management

Leasing Consultant

Pittsburgh, PA · On-site

$16 - $19/hr

... coordinating all move-ins * Recommend strategies and programs for on-site marketing activity * Develop and monitor merchant/neighborhood referral programs for move-in packets, newsletters, and ...

Greystar Real Estate Partners

$15.50 - $18.25/hr

SUMMARY This position is responsible for coordinating the community's marketing, leasing, and ... Inspects apartments prior to resident move-in and ensures apartments are in move-in ready condition ...

AION Management

Leasing Consultant

Pittsburgh, PA · On-site

$16 - $19/hr

... coordinating all move-ins * Recommend strategies and programs for on-site marketing activity * Develop and monitor merchant/neighborhood referral programs for move-in packets, newsletters, and ...

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Move In Coordinator information

See Pennsylvania salary details

$12

$22

$29

How much do move in coordinator jobs pay per hour?

As of Sep 2, 2026, the average hourly pay for move in coordinator in Pennsylvania is $22.32, according to ZipRecruiter salary data. Most workers in this role earn between $19.52 and $24.09 per hour, depending on experience, location, and employer.

What does a move in coordinator do?

A Move In Coordinator is responsible for managing and facilitating the process of new tenants or residents moving into a property. They coordinate logistics such as scheduling move-in dates, conducting walkthroughs, preparing necessary documentation, and ensuring that units are ready and compliant with leasing standards. Additionally, Move In Coordinators often serve as the primary point of contact for new residents, addressing questions and providing them with important information about their new home. Their goal is to ensure a smooth and positive transition for everyone involved.

What are the key skills and qualifications needed to thrive as a move in coordinator, and why are they important?

To thrive as a Move In Coordinator, you need strong organizational skills, attention to detail, and experience in property management or customer service, often supported by a high school diploma or equivalent. Familiarity with property management software, scheduling tools, and CRM systems is typically required. Excellent communication, problem-solving abilities, and a customer-centric attitude help you effectively manage tenant expectations and resolve issues. These skills ensure smooth transitions for new residents, enhance tenant satisfaction, and contribute to efficient property operations.

What are the main challenges a move in coordinator faces when managing multiple tenant move-ins simultaneously?

Move In Coordinators often juggle multiple move-ins at once, which can be challenging due to overlapping schedules, varying tenant needs, and coordination with maintenance, leasing, and cleaning teams. Effective communication, strong organizational skills, and the ability to quickly problem-solve are crucial to ensure a smooth transition for each new resident. Being proactive in addressing potential issues, such as last-minute repairs or documentation delays, helps minimize disruptions and maintains a positive move-in experience for all parties involved.

What is the difference between Move In Coordinator vs Leasing Consultant?

AspectMove In CoordinatorLeasing Consultant
CredentialsCustomer service experience, familiarity with property managementReal estate license or leasing certification often preferred
Work EnvironmentAssists new residents during move-in process, interacts with property staffEngages with prospective tenants, conducts property tours, processes lease applications
Employer & Industry UsageProperty management companies, senior living communitiesApartment complexes, rental agencies, property management firms

The Move In Coordinator primarily focuses on assisting residents during the move-in process, ensuring a smooth transition. In contrast, the Leasing Consultant mainly interacts with prospective tenants, handling leasing inquiries and showing properties. While both roles require strong customer service skills, their core responsibilities and interactions differ within the property management industry.

What are popular job titles related to Move In Coordinator jobs in Pennsylvania?

For Move In Coordinator jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Move In Coordinator jobs in Pennsylvania look for?

The top searched job categories for Move In Coordinator jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Move In Coordinator jobs?

Cities in Pennsylvania with the most Move In Coordinator job openings:

Move In Coordinator jobs near you
Infographic showing various Move In Coordinator job openings in Pennsylvania as of August 2026, with employment types broken down into 90% Full Time, and 10% Part Time. Highlights an 94% In-person, and 6% Hybrid job distribution, with an average salary of $46,436 per year, or $22.3 per hour.

Part - Time Leasing Consultant

University Partners

State College, PA • On-site

$16.25 - $19/hr

Part-time

Re-posted 20 days ago

University Partners rating

4.6

Company rating: 4.6 out of 10

Based on 8 frontline employees who took The Breakroom Quiz

205th of 207 rated real estate companies

Job description

JOB PURPOSE:
Each Leasing Consultant has primary marketing responsibility as it pertains to interfacing with prospective residents at the community, handling day-to-day issues with current residents, and coordinating the renewals of existing leases. In this position, Leasing Consultants are the community's most important personnel as they can determine how well a community does in a very competitive marketplace. Specific training for Leasing Consultants centers on Fair Housing, closing techniques, and overcoming objections.
PRIMARY DUTIES & RESPONSIBILITIES:
Will always include those specifically assigned by the immediate supervisor.
  • Provide excellent service to all residents, prospects, and visitors to the community.
  • Effectively lease apartments in accordance with occupancy goals.
  • Follow Fair Housing Standards in all dealings with prospects and residents.
  • Conduct outside marketing under the direction of the Assistant Manager and the Community Manager.
  • Conduct the application review for each lease including credit and income verifications and background checks.
  • Complete lease paperwork and files for each resident to include the lease, all addendums and other proper documentation and signatures.
  • Ensure the condition of leased apartments prior to move-in, including a final inspection.
  • Follow up with residents throughout their lease terms, promote the annual renewal campaign for the community, manage lease renewals and complete lease documents.
  • Complete all tasks necessary to successfully operate the leasing office.

Specific Responsibilities:
Daily/Weekly:
  • Daily Opening and Closing Procedures: Perform a daily "marketing" inspection, including the check of the model, the condition of the leasing path, and amenities areas. Pick up trash while carrying a trash bag and sparkle kit.
  • Answer all phone calls, emails, and voicemails that come in throughout the day.
  • Signage Inspection: Inspect bootlegs, banners, balloons, and brochures.
  • Leasing Office/Clubroom Appearance: Vacuum and clean clubroom as needed, if not performed by housekeeper.
  • Refreshments: Prepare cookies or restock candy, beverages, and coffee each morning. Notify Community Manager when supplies are needed.
  • Leasing: Greet prospects and show apartments and coordinate the leasing process. Review applications from applicants and provide information to Assistant Community Manager for verification.
  • Leads: Maintain Guest Cards and maintain leasing notebook. Follow-up on all traffic with a Thank You email the same day as their visit and a phone call within 24 hours of their visit. Review all Leads on a weekly basis and ensure that they are complete with notes on follow-up communication.
  • Applications: Enter prospect information into Entrata as directed by Assistant Community Manager. Follow up with applicant to retrieve any incomplete information.
  • Lease Files: Once Lease file is complete and all signatures have been provided, ensure that a completed lease file is forwarded to Assistant Community Manager for review and approval. Once approved, send a copy to resident and file lease properly.
  • Work Orders: In conjunction with Maintenance Team, enter work orders into Entrata. Provide a follow-up call if work cannot be completed within 24 hours. File work orders. Notify Community Manager of problems.
  • Renewals: complete renewal effort tasks as necessary.

Monthly/On-Going:
  • Leads: Archive inactive Leads. Ensure Leads and Applicants in Entrata are up to date.
  • Outside Marketing: Conduct outside marketing under the direction of the Assistant Manager and Community Manager.
  • Audit: Complete audits of lease files and Entrata data as instructed by the Assistant Manager and Community Manager.
  • Market Knowledge: Stay up to date with competitor rental rates, features, and specials to effectively overcome objections while marketing apartments to prospective residents.

TURN:
  • Roommate Matching: Assist Assistant Community Manager with roommate matching processes and communication.
  • Move-In Communication: Communicate to Assistant Manager and to the Maintenance Supervisor any resident requests or issues during the Turn process.
  • Move-In Process: Coordinate Move-In process with new residents. In addition to completing lease packet at time of move-in:
  • Enter gate codes, distribute parking decals.
  • Obtain utility hook-up verification from resident (or no mail key).
  • Forward Water submetering hook-up sheet to Assistant Community Manager for processing (if property submeters).
  • Confirm Resident Contact Information & Demographics in Entrata

QUALIFICATIONS:
  • Professional and enthusiastic demeanor resulting from sales, leasing, marketing, and customer service experience.
  • Able to demonstrate a positive attitude and to enthusiastically and effectively communicate the benefits of the apartment community to prospective students, their parents, and University personnel.
  • Excellent customer service, sales, and negotiation skills.
  • Good communication and listening skills.
  • Able to speak effectively before groups of customers or employees of organization.
  • Able to read and understand lease documents.
  • Able to be an effective team player and interact well with others.
  • Organized and detail oriented.
  • Patient, even-tempered and works well under pressure.
  • Able to read and interpret documents such as safety rules, legal correspondence, and procedure manuals.
  • Able to write routine reports and correspondence.
  • Able to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Able to compute rate, ratio, percentage, discounts, and pro-rations.
  • Able to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
  • Effective time management skills.
  • Able to maintain confidentiality.
  • Able to follow directions from a supervisor.
  • Able to understand and follow posted work rules and procedures.
  • Able to accept constructive criticism.
  • Able to work weekends or overtime as job requires.

EDUCATION AND EXPERIENCE REQUIREMENTS:
  • Bachelor's Degree preferred; or High School diploma or General Education Degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

OTHER AND/OR PREFERRED EDUCATION/EXPERIENCE:
  • Knowledgeable in Microsoft Word and Excel.
  • Knowledge in Entrata preferred.

CERTIFICATES, LICENSES, REGISTRATIONS:
  • None

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