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Medical Receptionist Office Assistant Jobs (NOW HIRING)

Astiva Health

Receptionist/Office Assistant

Orange, CA · On-site

$22 - $26/hr

The receptionist/Office Assistant plays a key role in creating a clean, organized, and welcoming workplace environment. This service-oriented professional supports daily operations by managing office ...

Stockett Tile & Granite Company

Be Seen First

Receptionist Office Assistant

Phoenix, AZ · On-site

$20 - $25/hr

About the Role We are seeking a dependable and organized Receptionist / Office Assistant to serve ... Medical, Dental, Vision, Supplemental Life, Supplemental AD&D, Short-term Disability, HSA, Critical ...

Addison Group

Office Assistant-Receptionist

Mclean, VA · On-site

$22/hr

This position is eligible for medical, dental, vision, and 401(k). About the Company: Our client is a well-established organization seeking a dependable Office Assistant / Receptionist to support ...

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Medical Receptionist Office Assistant information

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How much do medical receptionist office assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for medical receptionist office assistant in the United States is $17.90, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $19.47 per hour, depending on experience, location, and employer.

What is a medical receptionist office assistant?

Medical Receptionist Office Assistants are administrative professionals who work in healthcare settings such as clinics, hospitals, and private practices. They are responsible for greeting patients, scheduling appointments, answering phones, handling patient records, and performing other clerical tasks to ensure the office runs smoothly. Additionally, they may verify insurance information, process billing, and support medical staff with various administrative duties. Their role is essential in creating a welcoming environment and maintaining efficient operations within a medical office.

What are the key skills and qualifications needed to thrive as a medical receptionist office assistant?

To thrive as a Medical Receptionist Office Assistant, you need strong organizational skills, basic medical terminology knowledge, and proficiency in administrative tasks, often supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, appointment scheduling software, and office equipment is typically required. Excellent interpersonal skills, attention to detail, and the ability to multitask help you stand out in this position. These skills ensure efficient office operations, accurate patient information handling, and a welcoming environment for patients and staff.

What are the most common challenges faced by medical receptionist office assistants, and how can they be managed?

Medical Receptionist Office Assistants often encounter challenges such as managing high call volumes, handling sensitive patient information, and balancing multiple administrative tasks simultaneously. Staying organized and using effective time management strategies are key to managing these demands. It is also important to maintain a calm and professional demeanor when dealing with patients and to communicate clearly with medical staff to ensure smooth office operations. Familiarity with electronic health record (EHR) systems and ongoing training can further help in adapting to the fast-paced medical environment.

What is the difference between Medical Receptionist Office Assistant vs Medical Secretary?

AspectMedical Receptionist Office AssistantMedical Secretary
CredentialsHigh school diploma, certification preferredHigh school diploma, certification often preferred
Work EnvironmentFront desk, patient check-in, schedulingOffice, managing correspondence, medical records
Employer & IndustryClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Common TasksGreeting patients, scheduling, insurance infoHandling calls, managing records, correspondence

While both roles support healthcare operations, Medical Receptionist Office Assistants primarily handle front desk duties and patient interactions, whereas Medical Secretaries focus on administrative tasks like managing records and correspondence. Both roles are essential in healthcare settings and often overlap in skills and work environment.

How to become a medical receptionist office assistant?

To become a medical receptionist office assistant, candidates typically need a high school diploma or equivalent, strong communication and organizational skills, and proficiency with office software. Some employers may prefer previous experience in healthcare or customer service, and on-the-job training is common for specific medical procedures or electronic health record systems.
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Medical Receptionist Office Assistant jobs near you
Infographic showing various Medical Receptionist Office Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $37,228 per year, or $17.9 per hour.

Receptionist/Office Assistant

Astiva Health

Orange, CA • On-site

$22 - $26/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 13 days ago

Job description

Description

About Us:

Astiva Health, Inc., located in Orange, CA is a premier healthcare provider specializing in Medicare and HMO services. With a focus on delivering comprehensive care tailored to the needs of our diverse community, we prioritize accessibility, affordability, and quality in all aspects of our services. Join us in our mission to transform healthcare delivery and make a meaningful difference in the lives of our members.

JOB SUMMARY:

The receptionist/Office Assistant plays a key role in creating a clean, organized, and welcoming workplace environment. This service-oriented professional supports daily operations by managing office facilities, supplies, and front office duties, with a strong focus on serving staff needs and enhancing employee experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Office Management

  • Monitor and maintain office equipment; coordinate repairs and servicing as needed.
  • Manage inventory of office and break room supplies; proactively restock to ensure availability.
  • Organize and maintain supply storage areas for cleanliness and accessibility.
  • Perform light cleaning and tidying of shared spaces between scheduled janitorial services (e.g., wiping surfaces, restocking supplies, emptying recycling trash bins).
  • Coordinate with vendors for office maintenance, cleaning services, and equipment servicing.

Front Office Operations

  • Serve as the first point of contact for visitors and deliveries, ensuring professional and friendly front office experience.
  • Receive and distribute incoming mail, packages, and deliveries.

Meeting & Event Support

  • Set up conference rooms for meetings, including arranging furniture, technology, and materials.
  • Coordinate and set up company celebrations, employee recognition events, birthdays, and other office activities, including decorations, food, supplies, and cleanup.
  • Coordinate meal orders and catering for employees daily.
  • Maintain cleanliness and readiness of shared spaces such as conference rooms and break areas.

Administrative Support

  • Assist with scheduling, calendar management, and meeting coordination.
  • Support internal communications related to facilities updates or office procedures.
  • Maintain records of supply orders, vendor contracts, and equipment maintenance logs.

BENEFITS:

  • 401(k)
  • Dental Insurance
  • Health Insurance
  • Life Insurance
  • Vision Insurance
  • Paid Time Off
  • Free Catered Lunch



Requirements

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, including regular and consistent attendance. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE:

  • High School diploma or equivalent required; additional education preferred.
  • Previous experience in a receptionist or administrative role referred.
  • Proficiency in Microsoft Office suite (Word, Excel, Outlook) and other relevant software applications.
  • Strong communication skills, both verbal and written.
  • Excellent organizational and time management abilities.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Attention to detail and accuracy in data entry and recording keeping.
  • Customer-service orientated attitude with a professional demeanor.



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