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Medical Receptionist Office Assistant Jobs (NOW HIRING)

Urquidez & Associates, CPAs, INC.

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Receptionist/Office Assistant

Long Beach, CA · On-site

$26/hr

The Receptionist/Office Assistant is also eligible for the following benefits: * 100% employer paid medical insurance. * 100% employer paid dental and vision insurance. * 401k retirement plan with ...

Adecco

Receptionist / Office Assistant

Dayton, NJ

$21/hr

Bilingual Receptionist / Office Assistant Location: Wood-Ridge, NJ Pay: $21.00 per hour Schedule ... Pay Details: $21.00 per hour Benefit offerings available for our associates include medical, dental ...

Adecco

Receptionist / Office Assistant

Dayton, NJ

$21/hr

Bilingual Receptionist / Office Assistant Location: Wood-Ridge, NJ Pay: $21.00 per hour Schedule ... Pay Details: $21.00 per hour Benefit offerings available for our associates include medical, dental ...

Adecco

Receptionist / Office Assistant

Dayton, NJ · On-site

$21/hr

Bilingual Receptionist / Office Assistant Location: Wood-Ridge, NJ Pay: $21.00 per hour Schedule ... Pay Details: $21.00 per hour Benefit offerings available for our associates include medical, dental ...

ACI Infotech

Receptionist / Office Assistant

Everett, WA · On-site

$17.50 - $22/hr

Receptionist/ Office Assistant Location: Everett WA Qualifications and experience desired: * Skill in communication and interpersonal relations as applied to interaction with coworkers, supervisors ...

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Medical Receptionist Office Assistant information

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How much do medical receptionist office assistant jobs pay per hour?

As of Jul 27, 2026, the average hourly pay for medical receptionist office assistant in the United States is $17.90, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $19.47 per hour, depending on experience, location, and employer.

What is the difference between Medical Receptionist Office Assistant vs Medical Secretary?

AspectMedical Receptionist Office AssistantMedical Secretary
CredentialsHigh school diploma, certification preferredHigh school diploma, certification often preferred
Work EnvironmentFront desk, patient check-in, schedulingOffice, managing correspondence, medical records
Employer & IndustryClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Common TasksGreeting patients, scheduling, insurance infoHandling calls, managing records, correspondence

While both roles support healthcare operations, Medical Receptionist Office Assistants primarily handle front desk duties and patient interactions, whereas Medical Secretaries focus on administrative tasks like managing records and correspondence. Both roles are essential in healthcare settings and often overlap in skills and work environment.

What are the most common challenges faced by Medical Receptionist Office Assistants, and how can they be managed?

Medical Receptionist Office Assistants often encounter challenges such as managing high call volumes, handling sensitive patient information, and balancing multiple administrative tasks simultaneously. Staying organized and using effective time management strategies are key to managing these demands. It is also important to maintain a calm and professional demeanor when dealing with patients and to communicate clearly with medical staff to ensure smooth office operations. Familiarity with electronic health record (EHR) systems and ongoing training can further help in adapting to the fast-paced medical environment.

What are Medical Receptionist Office Assistants?

Medical Receptionist Office Assistants are administrative professionals who work in healthcare settings such as clinics, hospitals, and private practices. They are responsible for greeting patients, scheduling appointments, answering phones, handling patient records, and performing other clerical tasks to ensure the office runs smoothly. Additionally, they may verify insurance information, process billing, and support medical staff with various administrative duties. Their role is essential in creating a welcoming environment and maintaining efficient operations within a medical office.

What are the key skills and qualifications needed to thrive as a Medical Receptionist Office Assistant, and why are they important?

To thrive as a Medical Receptionist Office Assistant, you need strong organizational skills, basic medical terminology knowledge, and proficiency in administrative tasks, often supported by a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, appointment scheduling software, and office equipment is typically required. Excellent interpersonal skills, attention to detail, and the ability to multitask help you stand out in this position. These skills ensure efficient office operations, accurate patient information handling, and a welcoming environment for patients and staff.
More about Medical Receptionist Office Assistant jobs
What cities are hiring for Medical Receptionist Office Assistant jobs? Cities with the most Medical Receptionist Office Assistant job openings:
What states have the most Medical Receptionist Office Assistant jobs? States with the most job openings for Medical Receptionist Office Assistant jobs include:
What job categories do people searching Medical Receptionist Office Assistant jobs look for? The top searched job categories for Medical Receptionist Office Assistant jobs are:
Medical Receptionist Office Assistant jobs near you
Infographic showing various Medical Receptionist Office Assistant job openings in the United States as of July 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $37,228 per year, or $17.9 per hour.
Receptionist/Office Assistant

Receptionist/Office Assistant

Urquidez & Associates, CPAs, INC.

Long Beach, CA • On-site

$26/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 5 days ago

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Job description

Join Urquidez & Associates, CPAs!

Urquidez & Associates, CPAs is a local CPA firm in downtown Long Beach. We assist individuals and small businesses with their accounting and tax affairs to help them achieve their dreams and goals of financial success. We pride ourselves on our ability to provide personalized assistance, quality work and excellent customer service for our clients and as an environmentally conscious firm, we are near paperless.

Our firm has built its reputation over 30 years on trust, consistency and results, earning a respected standing in the community that reflects the quality and integrity of our work. Internally, we operate as a close knit team. While we maintain a polished, professional presence with clients and partners, our day-to-day culture is warm, collaborative and genuinely supportive. We invest in our people, providing the resources, mentorship and flexibility needed to thrive, while holding everyone to a high standard of ownership and self direction. Longevity here isn't accidental, it's the result of hiring professionals who take initiative, support one another and consistently deliver the caliber of work our clients and community have come to expect.

 

About the Position

The Receptionist/Office Assistant serves as the first point of contact for the firm, providing a professional and welcoming experience for clients while supporting smooth office operations. This position will manage our phone system, process payments, manage calendars, coordinate client intake and other office responsibilities. This is a support-focused role and success requires a genuine passion for serving others.

Schedule

The schedule is Monday through Friday, with every other Friday off. January through April, Saturday hours will be required to support tax season.

Compensation and Benefits

The compensation for this position is $26.00 per hour. The Receptionist/Office Assistant is also eligible for the following benefits:

  • 100% employer paid medical insurance.
  • 100% employer paid dental and vision insurance.
  • 401k retirement plan with match.
  • Up to 3 weeks of paid time off (PTO).
  • Paid holidays.
  • Paid parking.

Essential Position Responsibilities

  • Answer and manage multi-line phone system, including taking messages and transferring calls.
  • Create Excel schedules to track money allocation, process and enter payments.
  • Enter receipts and payables into QuickBooks.
  • Manage the President’s calendar and appointments, including sending invites and ensuring the President is prepared for meetings.
  • Assist with scheduling appointments for other employees. 
  • Ensure all necessary documents are collected and organized to support timely filing of client tax returns.
  • Monitor client portal notifications and send them to the appropriate employee.
  • Greet and assist clients, ensuring a professional and welcoming experience.
  • Manage the client intake process, including first contact, scheduling, gathering information, etc.
  • Sort and distribute incoming mail.
  • Additional office support responsibilities as needed.

Qualifications

  • At least 1 year of experience in an office, administrative or receptionist role.
  • Excellent interpersonal, verbal and written communication skills.
  • Friendly, professional demeanor with strong customer service skills and the ability to communicate clearly with clients and coworkers.
  • High level of interpersonal skills, integrity and the ability to keep information confidential.
  • High level of attention to detail and the ability to manage multiple priorities with competing deadlines.
  • Strong organizational skills and the ability to actively follow-up on due dates and deadlines through completion.
  • Proficiency in Microsoft Office, including Excel, Word, Outlook and Teams.
  • QuickBooks experience preferred but not required. Training will be provided.

How to Apply
Thank you for your interest in the Receptionist/Office Assistant opportunity available with Urquidez & Associates, CPAs! Please submit your resume for consideration. Unfortunately, we are unable to accept direct inquiries about this position (i.e. phone calls, emails).