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Medical Program Assistant Jobs in Texas (NOW HIRING)

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Program Management Assistant

Austin, TX · On-site

$37K - $47K/yr

Full range of medical, dental, and vision plans * Life Insurance * Short-term and Long-term Disability * Matching 401(k) Contributions * Vacation and Paid Sick Time * Tuition Reimbursement ...

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Medical Program Assistant information

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How much do medical program assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for medical program assistant in Texas is $18.53, according to ZipRecruiter salary data. Most workers in this role earn between $15.91 and $20.38 per hour, depending on experience, location, and employer.

What is a medical program assistant?

Medical Program Assistants are administrative professionals who support the operations of healthcare programs within hospitals, clinics, or public health organizations. They handle tasks such as scheduling appointments, managing patient records, coordinating communication between medical staff, and assisting with program logistics. Their work ensures that healthcare programs run smoothly and efficiently, allowing medical providers to focus on patient care. Medical Program Assistants may also help with billing, data entry, and basic clinical tasks depending on the setting.

What skills and qualifications are needed to be a medical program assistant?

To thrive as a Medical Program Assistant, you need strong organizational abilities, familiarity with medical terminology, and at least a high school diploma or associate degree in a related field. Proficiency with healthcare management software, electronic health records (EHR), and scheduling systems is commonly required. Excellent communication, attention to detail, and the ability to multitask are vital soft skills in this role. These skills ensure efficient program coordination, accurate record-keeping, and smooth interactions between patients, staff, and providers.

What are common challenges faced by medical program assistants, and how can they be addressed?

Medical Program Assistants often juggle multiple administrative tasks, such as scheduling, record-keeping, and patient communication, which can become challenging when priorities shift rapidly. Adapting to frequent changes and maintaining attention to detail are essential skills in this role. Effective time management, clear communication with medical staff, and staying organized through digital tools or checklists can help address these challenges. Building strong relationships with colleagues also ensures better workflow and support when handling high-pressure situations.

What is the difference between Medical Program Assistant vs Medical Office Assistant?

AspectMedical Program AssistantMedical Office Assistant
CredentialsCertificates or diplomas in healthcare administration or related fieldsCertificates in medical office procedures or administrative support
Work EnvironmentHealthcare facilities, clinics, hospitalsMedical offices, clinics, outpatient centers
Employer & IndustryHospitals, healthcare organizations, government health agenciesPrivate medical practices, clinics, outpatient services
Common Search & ComparisonYesYes

The main difference between a Medical Program Assistant and a Medical Office Assistant lies in their focus. Medical Program Assistants typically support healthcare programs and administrative functions within larger healthcare organizations, often requiring specialized certifications. Medical Office Assistants primarily handle front-office tasks like scheduling, billing, and patient communication in medical practices. Both roles require administrative skills, but Medical Program Assistants often work more closely with healthcare programs and policies.

What are the most commonly searched types of Medical Program jobs in Texas?

The most popular types of Medical Program jobs in Texas are:

What cities in Texas are hiring for Medical Program Assistant jobs?

Cities in Texas with the most Medical Program Assistant job openings:

Medical Program Assistant jobs near you

Reception Intake and Program Assistant

Church World Service

Houston, TX • On-site

$42K - $49K/yr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 14 days ago

Key responsibilities

  • Greet and assist individuals contacting the CWS office and oversee the reception area.

  • Conduct initial screening of potential clients, complete intake paperwork, and provide referrals.

  • Assist with booking appointments, maintain logs of client services, and support administrative tasks.

Job description

About CWS
Imagine waking up every morning with the chance to change someone's life. Imagine knowing your efforts will benefit both your career and our neighbors around the world. At CWS, our team knows they are making a difference every day. Whether you're in our U.S.-based offices supporting refugees, asylees or unaccompanied children ... implementing hygiene initiatives in Cambodia or rebuilding projects in Central America ... or even connecting remotely from your home on fundraising campaigns, grant reports, or critical communications - you have the opportunity to work towards a world where everyone has food, a voice and a safe place to call home.
Purpose
CWS seeks a motivated, flexible, and service-driven individual to serve as a Reception Intake and Program Assistant to support our Welcome Center for refugees and asylum seekers. The position is responsible for welcoming clients at the CWS office front desk and providing initial assistance and community referrals. As the first point of contact for incoming refugees and asylum seekers, the Program Assistant will share resources and information with potential clients, screening them for eligible services. The position is responsible for completing intake paperwork with clients and connecting them with the appropriate CWS support teams. The position will also assist the case management team by coordinating client services, completing paperwork, tracking data, and supporting a range of administrative tasks.
Responsibilities
  • Greet and assist individuals contacting the CWS office; Oversee reception area and provide support to individuals seeking services at CWS.
  • Respond to phone calls, emails, and inquiries coming into the office. Route and elevate questions, as appropriate.
  • Conduct initial screening of potential clients and complete appropriate intake paperwork.
  • Complete Needs Assessments to determine client needs and vulnerabilities. Identify and address safety and protection concerns. Provide referrals, internally and externally, as appropriate.
  • Participate in case coordination meetings and collaborate with CWS immigration and case management teams.
  • Assist with booking immigration consultations and scheduling client appointments.
  • Maintain a log of client services and track activities and services for reporting purposes. Document client interactions and complete monthly written reports. Assist staff attorneys, paralegals, and case managers with data entry. Maintain the highest standards of confidentiality and program compliance.
  • Accept and distribute supplies, mail and packages. Maintain postage machine and copier.
  • Assist with meeting set up, coffee and snacks, as needed.
  • Participate in all CWS trainings and activities.
  • Perform other duties as assigned.

Qualifications
Education and/or experience:
  • Associate's degree or 2 years of related experience in customer service.
  • A minimum of 2 years of work experience
  • Fluency in English is required.
  • The successful candidate must be computer literate, with proficiency in MS Office Suite (Word and Excel) and internet applications.
  • Excellent communication and phone skills are essential.
  • Ability to work in a multi-cultural environment required.

Special Requirements
Commitment to Diversity and Inclusivity:
  • CWS is committed to building a diverse organization and a climate of inclusivity.
  • We strongly encourage applications from candidates who can demonstrate that they can contribute to this goal.

Background Check requirements:
  • The job will require reference checks, standard criminal background checks, and motor vehicle background checks.

Benefits
CWS offers a competitive benefits package that includes:
- 403 (b) Retirement Plan
- Medical, Dental and Vision Insurance
- Generous Paid Time Off (18 Paid Days Off; 24 Days after 2 Years)
- 14 Official Holidays
- 12 Sick Days Off (Accrued monthly)
- Life Insurance and AD&D
- Long Term and Short-Term Disability
- Employee Assistance Program (EAP)
- Health Savings Account
- Flexible Spending Accounts

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