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Medical Office Assistant Jobs in Racine, WI (NOW HIRING)

MARS Solutions Group

Medical Office Assistant

Milwaukee, WI · On-site

$35K - $43K/yr

MARS Solutions Group is looking for an experienced Medical Office Assistant located in Milwaukee, WI. Our client is an Electricity and Natural Gas industry Leader looking for high-quality talent to ...

COCM

Office Assistant

Milwaukee, WI · On-site

$8.75/hr

Office Assistant Reports To: Assistant Director of Operations Location: The Marq at Marquette University in Milwaukee, WI Compensation: $8.75 per hour. Position not eligible for benefits FLSA Status:

TA Resources LLC

Part Time Office Assistant

Waukegan, IL · On-site

$23 - $25/hr

About the job Part Time Office Assistant At TA Resources we have re-imagined traditional staffing and HR consulting with Small to mid-size businesses in mind. Focusing on what makes our clients ...

ProKatchers LLC

Office Assistant

Oak Creek, WI

$16 - $21/hr

Qualifications Must have prior Office Clerical or Office Administration experience. Additional Information To know more on this position or to schedule an interview, please contact; Sanjay Nair 414 ...

ProKatchers LLC

Office Assistant

Oak Creek, WI · On-site

$16 - $21/hr

Qualifications Must have prior Office Clerical or Office Administration experience. Additional Information To know more on this position or to schedule an interview, please contact; Sanjay Nair 414 ...

LifeStance Health

Medical Office Receptionist

Kenosha, WI · On-site

$21/hr

The Medical Office Receptionist is responsible for managing the front office daily activities for ... Provide general clinician support - assist clinicians with administrative questions and/or duties ...

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All JobsMedical Office JobsMedical Office Assistant JobsMedical Office Assistant Jobs in Racine, WI

Medical Office Assistant information

See Racine, WI salary details

$24.4K

$37.8K

$49.2K

How much do medical office assistant jobs pay per year?

As of Aug 27, 2026, the average yearly pay for medical office assistant in Racine, WI is $37,774.00, according to ZipRecruiter salary data. Most workers in this role earn between $33,800.00 and $41,300.00 per year, depending on experience, location, and employer.

What is a medical office assistant?

Medical Office Assistants are healthcare professionals who perform administrative and clerical tasks in medical settings such as clinics, hospitals, and doctors' offices. Their duties typically include scheduling appointments, managing patient records, billing and insurance processing, and providing customer service to patients. They play a crucial role in ensuring the smooth operation of a medical office by supporting both healthcare providers and patients. Strong organizational skills, attention to detail, and the ability to handle confidential information are important qualities for this role.

What does a medical office assistant do?

As a medical office assistant, you are responsible for all the administrative tasks that are needed to run a medical practice. You answer phones and schedule appointments, update patient records, file test results, provide records to patients, and file billing and insurance claims. You also complete general office duties, like making copies, organizing files, returning phone calls and emails, and maintaining the stock of office supplies.

What are the key skills and qualifications needed to thrive as a medical office assistant, and why are they important?

To thrive as a Medical Office Assistant, you generally need knowledge of medical terminology, administrative procedures, and a certificate or diploma in medical office administration. Familiarity with electronic health record (EHR) systems, billing software, and scheduling tools is typically required. Strong organizational skills, attention to detail, and excellent interpersonal communication help you manage patient interactions and office workflow efficiently. These skills and qualities are crucial for ensuring smooth healthcare operations, accurate record-keeping, and positive patient experiences.

What are some common challenges medical office assistants face when managing patient appointments and records?

Medical Office Assistants often encounter challenges such as balancing a high volume of patient appointments, ensuring accurate data entry in medical records, and coordinating schedules among multiple healthcare providers. They must remain detail-oriented and organized to prevent scheduling conflicts and maintain patient confidentiality. Effective communication with both patients and medical staff is crucial for resolving issues promptly and ensuring a smooth workflow in the office.

What is the difference between Medical Office Assistant vs Medical Receptionist?

AspectMedical Office AssistantMedical Receptionist
CredentialsCertifications often required or preferredTypically no formal certification required
ResponsibilitiesAdministrative tasks, patient intake, basic clinical supportFront desk duties, appointment scheduling, patient greeting
Work EnvironmentClinics, medical offices, healthcare facilitiesReception areas, clinics, hospitals
Employer & Industry UsageHealthcare providers, clinics, hospitalsMedical offices, clinics, hospitals

While both roles involve front-line patient interaction, Medical Office Assistants have broader responsibilities including administrative and basic clinical support, often requiring certifications. Medical Receptionists primarily handle front desk duties like scheduling and greeting patients. Both roles are essential in healthcare settings but differ in scope and qualifications.

Is it worth becoming a medical office assistant?

A medical office assistant is a valuable role that involves administrative tasks, patient communication, and basic clinical support in healthcare settings. The position often requires certification or training, offers steady employment, and provides opportunities for career advancement in healthcare administration.

Which medical office assistant job pays the most?

Senior medical office assistants, especially those with specialized skills or certifications, tend to earn the highest salaries in the field. Factors such as experience, location, and working in specialized healthcare settings can also influence pay rates.
More about Medical Office Assistant jobs

What are the most commonly searched types of Medical Office jobs in Racine, WI?

The most popular types of Medical Office jobs in Racine, WI are:

What are popular job titles related to Medical Office Assistant jobs in Racine, WI?

For Medical Office Assistant jobs in Racine, WI, the most frequently searched job titles are:

What job categories do people searching Medical Office Assistant jobs in Racine, WI look for?

The top searched job categories for Medical Office Assistant jobs in Racine, WI are:

What cities near Racine, WI are hiring for Medical Office Assistant jobs?

Cities near Racine, WI with the most Medical Office Assistant job openings:

Medical Office Assistant jobs near you
Infographic showing various Medical Office Assistant job openings in Racine, WI as of August 2026, with employment types broken down into 82% Full Time, and 18% Part Time. Highlights an 100% In-person job distribution, with an average salary of $37,774 per year, or $18.2 per hour.

Medical Office Assistant

MARS Solutions Group

Milwaukee, WI • On-site

$35K - $43K/yr

Contractor

Re-posted 16 hours ago

Job description

MARS Solutions Group is looking for an experienced Medical Office Assistant located in Milwaukee, WI. Our client is an Electricity and Natural Gas industry Leader looking for high-quality talent to make a difference. They are known to respect a traditional work week and often extend contracts for added job security and stability

Responsibilities

Receive, process, and manage highly confidential data, ensuring strict adherence to HIPAA and privacy regulations.

Process incoming mail, including formal medical records requests and legal subpoenas. Gather corresponding information from physical paper files, scan, and prepare secure PDF packages for requestors.

Manage incoming digital faxes; efficiently route Worker’s Compensation claims to the appropriate insurance carriers.

Take ownership of basic accounting tasks, including managing, tracking, and processing invoices.

Sort and distribute physical mail, maintain digital and physical filing systems, and manage general office data/emails.

Assist with light HR administration tasks, ensuring employee and company data is kept completely secure and contained.

Serve as the welcoming face of the office, professionally handling any in-person questions or visitors.

 

Qualifications & Skills

Experience: 4 to 7 years of administrative experience. Experience in a medical office, clinic, or healthcare setting is highly preferred.

Confidentiality: Exceptional discretion. You must understand how to keep sensitive information strictly contained.

Skills:

Strong organizational skills with an eye for detail (especially when pulling files and cross-referencing records).

Proficiency with digital scanning, PDF creation, and handling digital fax/document routing systems.

Basic bookkeeping or invoicing experience.

Familiarity with Worker’s Compensation processes is a major plus.

Attributes: Independent, proactive, adaptable, and comfortable wearing multiple hats in a professional environment.

Additional Details:

Duration: 06 Months with possibility of extension

Location:  Milwaukee, WI 53203

Shift hours:  Part time, on-site role. Schedule: 5 days per week on site for 4 hours per day.

About MARS Solutions Group:

MARS Solutions Group provides a range of opportunities for meaningful work by understanding that employment fit is a combination of people, process, and technology. We leverage our experienced and compassionate team to bring humanity to matching you with the right advanced technology role, and stay connected with you to help you attain your professional goals.