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Medical Office Assistant Jobs in Decatur, IL (NOW HIRING)

Smile Brands

Patient Care Coordinator

Decatur, IL · On-site

$18 - $22/hr

You will also assist them with financial arrangements for treatment. Schedule (days/hours) 2-4 days ... Previous experience in a dental or medical office setting Compensation $18-$22/hr About Us Benefits ...

Smile Brands

Patient Care Coordinator

Decatur, IL · On-site

$18 - $22/hr

Guiding: Assist patients with check in/check out procedures (including insurance verification ... Previous experience in a dental or medical office setting Compensation $18-$22/hr About Us Benefits ...

Smile Brands

Patient Care Coordinator

Decatur, IL · On-site

$18 - $21/hr

You will also assist them with financial arrangements for treatment. Schedule (days/hours) Monday ... Previous experience in a dental or medical office setting Compensation $18-$21/hour About Us ...

Memorial Health

PATIENT REGISTRATION SPEC I

Decatur, IL

$16.50 - $24.82/hr

Previous experience in clerical work, medical terminology, medical office settings, registration ... Greet and assist the majority of visitors and patients, answering questions via telephone or in ...

Memorial Health

PATIENT REGISTRATION SPEC I

Forsyth, IL

$16.50 - $24.82/hr

Previous experience in clerical work, medical terminology, medical office settings, registration ... Greet and assist the majority of visitors and patients, answering questions via telephone or in ...

Memorial Health

PATIENT REGISTRATION SPEC I

Decatur, IL · On-site

$16.50 - $24.82/hr

Previous experience in clerical work, medical terminology, medical office settings, registration ... Greet and assist the majority of visitors and patients, answering questions via telephone or in ...

Memorial Health

PATIENT REGISTRATION SPEC I

Forsyth, IL · On-site

$16.50 - $24.82/hr

Previous experience in clerical work, medical terminology, medical office settings, registration ... Greet and assist the majority of visitors and patients, answering questions via telephone or in ...

Memorial Health

PATIENT REGISTRATION SPEC I

Decatur, IL

$16.50 - $24.82/hr

Previous experience in clerical work, medical terminology, medical office settings, registration ... Greet and assist the majority of visitors and patients, answering questions via telephone or in ...

Memorial Health

PATIENT REGISTRATION SPEC I

Decatur, IL · On-site

$16.50 - $24.82/hr

Previous experience in clerical work, medical terminology, medical office settings, registration ... Greet and assist the majority of visitors and patients, answering questions via telephone or in ...

Memorial Health

PATIENT REGISTRATION SPEC I

Decatur, IL · On-site

$16.50 - $24.82/hr

Previous experience in clerical work, medical terminology, medical office settings, registration ... Greet and assist the majority of visitors and patients, answering questions via telephone or in ...

Memorial Health

PATIENT REGISTRATION SPEC I

Forsyth, IL · On-site

$16.50 - $24.82/hr

Previous experience in clerical work, medical terminology, medical office settings, registration ... Greet and assist the majority of visitors and patients, answering questions via telephone or in ...

Memorial Health

PATIENT REGISTRATION SPEC I

Decatur, IL · On-site

$16.50 - $24.82/hr

Previous experience in clerical work, medical terminology, medical office settings, registration ... Greet and assist the majority of visitors and patients, answering questions via telephone or in ...

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All JobsMedical Office JobsMedical Office Assistant JobsMedical Office Assistant Jobs in Decatur, IL

Medical Office Assistant information

See Decatur, IL salary details

$25.2K

$39.1K

$50.9K

How much do medical office assistant jobs pay per year?

As of Jul 14, 2026, the average yearly pay for medical office assistant in Decatur, IL is $39,074.00, according to ZipRecruiter salary data. Most workers in this role earn between $34,900.00 and $42,700.00 per year, depending on experience, location, and employer.

What does a medical office assistant do?

A medical office assistant performs administrative and clinical tasks in healthcare settings, including scheduling appointments, maintaining patient records, verifying insurance, and assisting with patient check-in and check-out. They often use electronic health record (EHR) systems and require good communication and organizational skills.

What are some common challenges Medical Office Assistants face when managing patient appointments and records?

Medical Office Assistants often encounter challenges such as balancing a high volume of patient appointments, ensuring accurate data entry in medical records, and coordinating schedules among multiple healthcare providers. They must remain detail-oriented and organized to prevent scheduling conflicts and maintain patient confidentiality. Effective communication with both patients and medical staff is crucial for resolving issues promptly and ensuring a smooth workflow in the office.

What are Medical Office Assistants?

Medical Office Assistants are healthcare professionals who perform administrative and clerical tasks in medical settings such as clinics, hospitals, and doctors' offices. Their duties typically include scheduling appointments, managing patient records, billing and insurance processing, and providing customer service to patients. They play a crucial role in ensuring the smooth operation of a medical office by supporting both healthcare providers and patients. Strong organizational skills, attention to detail, and the ability to handle confidential information are important qualities for this role.

What Does a Medical Office Assistant Do?

As a medical office assistant, you are responsible for all the administrative tasks that are needed to run a medical practice. You answer phones and schedule appointments, update patient records, file test results, provide records to patients, and file billing and insurance claims. You also complete general office duties, like making copies, organizing files, returning phone calls and emails, and maintaining the stock of office supplies.

What are the key skills and qualifications needed to thrive as a Medical Office Assistant, and why are they important?

To thrive as a Medical Office Assistant, you generally need knowledge of medical terminology, administrative procedures, and a certificate or diploma in medical office administration. Familiarity with electronic health record (EHR) systems, billing software, and scheduling tools is typically required. Strong organizational skills, attention to detail, and excellent interpersonal communication help you manage patient interactions and office workflow efficiently. These skills and qualities are crucial for ensuring smooth healthcare operations, accurate record-keeping, and positive patient experiences.

Is it worth becoming a medical office assistant?

A medical office assistant is a valuable role that involves administrative tasks, patient communication, and scheduling in healthcare settings. The position often requires certification or training and offers steady employment with opportunities for advancement in healthcare support careers.

What is the highest paid MA?

The highest paid Medical Office Assistants typically work in specialized or high-demand settings, such as outpatient clinics or private practices, and may earn higher salaries with additional certifications or experience. Salaries can reach over $45,000 to $50,000 annually, depending on location and level of expertise.

What is the difference between Medical Office Assistant vs Medical Receptionist?

AspectMedical Office AssistantMedical Receptionist
CredentialsCertifications often required or preferredTypically no formal certification required
ResponsibilitiesAdministrative tasks, patient intake, basic clinical supportFront desk duties, appointment scheduling, patient greeting
Work EnvironmentClinics, medical offices, healthcare facilitiesReception areas, clinics, hospitals
Employer & Industry UsageHealthcare providers, clinics, hospitalsMedical offices, clinics, hospitals

While both roles involve front-line patient interaction, Medical Office Assistants have broader responsibilities including administrative and basic clinical support, often requiring certifications. Medical Receptionists primarily handle front desk duties like scheduling and greeting patients. Both roles are essential in healthcare settings but differ in scope and qualifications.

What is the highest pay for a medical assistant?

The highest pay for a medical office assistant, often called a medical assistant, can reach up to $50,000 to $60,000 annually in some regions, especially with advanced certifications or specialized skills. Salaries vary based on experience, location, and employer, with some senior or specialized roles earning higher wages.
More about Medical Office Assistant jobs
What are the most commonly searched types of Medical Office jobs in Decatur, IL? The most popular types of Medical Office jobs in Decatur, IL are:
What job categories do people searching Medical Office Assistant jobs in Decatur, IL look for? The top searched job categories for Medical Office Assistant jobs in Decatur, IL are:
What cities near Decatur, IL are hiring for Medical Office Assistant jobs? Cities near Decatur, IL with the most Medical Office Assistant job openings:
Medical Office Assistant jobs near you
Infographic showing various Medical Office Assistant job openings in Decatur, IL as of July 2026, with employment types broken down into 88% Full Time, and 12% Part Time. Highlights an 100% In-person job distribution, with an average salary of $39,074 per year, or $18.8 per hour.
Certified Medical Assistant - Decatur MOHA

Certified Medical Assistant - Decatur MOHA

Springfield Clinic

Decatur, IL • On-site

$16.50 - $21.25/hr

Other

This job post has expired 1 day ago. Applications are no longer accepted.

Springfield Clinic rating

6.6

Company rating: 6.6 out of 10

Based on 57 frontline employees who took The Breakroom Quiz

563rd of 884 rated healthcare providers

Job description

The Certified Medical Assistant is responsible for functioning as an assistant to the physician, optometrist, NP/PA, RN's, and LPN's in the areas of direct and indirect patient care, laboratory procedures, charging and medical records.

Job Relationships

Reports to the Operations Manager

Principal Responsibilities

  • Assist in organizing the nursing station and work area to facilitate good work flow.
  • Organize all written medical information for physician/nurses review and place in the record in correct order. Proof read appropriate dictation.
  • Assist in answering phones for physician, nurse and receptionist.
  • Schedule appointments effectively and efficiently according to patient needs.
  • Open mail and distribute to appropriate person, file miscellaneous office information, organize all written communication.
  • Order all office supplies utilizing cost containment methods.
  • Order all medical supplies, stock exam rooms, clean according to Infection Control Policies.
  • Follow all Clinic policies including the Nursing Dress Code Policy. Adhere to clinic performance standards.
  • Interview patient to determine chief complaint and document information in medical record.
  • Take vital signs and document results.
  • May perform office procedures such as but not limited to sterile urine cath, suture removal, staple removal or removal of casts under the direction of a N.P, P.A. or physician.
  • Order diagnostic tests, exams and procedures according to physician's order.
  • Prepare patient for physician exam.
  • Give patients instructions for home care, medications, etc. under N.P., P.A. or physician direction.
  • Give medications orally and subcutaneously under the direction of the N.P., P.A. or physician.
  • Administer allergy injections only under the direct supervision of the physician prescriber of the antigen.
  • Perform pre-certifications/referral for insurance companies as necessary.
  • Provide patient/family education and reinforce all patient teaching under provider's direction.
  • Call in prescriptions to pharmacy, provide patient instructions and document under provider's direction.
  • Schedule procedures/surgeries as necessary.
  • Comply with the Springfield Clinic incident reporting policy and procedures.
  • Adhere to all OSHA and Springfield Clinic training & accomplishments as required per policy.
  • Provide excellent customer service and adhere to Springfield Clinic's Code of Conduct and Ethics Standards.
  • Perform other job duties as assigned.

Education/Experience

  • High School graduate or GED preferred.
  • Graduate of an accredited medical assisting program as required by the certifying body.

Licenses/Certificates

  • Maintain RMA, CMA or NCMA credentials according to requirements established by the certifying body.
  • Provide copy of credentials to Human Resources prior to expiration of certification period.
  • Must be a registered or certified Medical Assistant through one of the following: American Med Techs (AMT), American Association of Medical Assistants (AAMA), National Center for Competency Testing (NCCT), National Health Career Association (NHA), American Allied Health (AAH) at time of hire, or National Association for Health Professionals (NAHP).
    • If a different credentialing body is presented it will need reviewed and approved by the Director of Nursing.
  • CPR certification per American Heart Association guidelines required within 30 days of hire date.

Working Environment

  • Works in office setting during the hours the Clinic is available to patients/families.
  • Sitting vs. standing averages to 50-50%.
  • Minimal lifting requirements. Occasional lifting required for orthopedics, geriatrics and internal medicine.

PHI/Privacy Level

HIPAA1

What Springfield Clinic employees say

Pay

Benefits

Hours and flexibility

Workplace

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