Medical Library Assistant Jobs in Wisconsin (NOW HIRING)

Salary: $18.95 - $19.72 Hourly
Location : Matheson Memorial Library, 101 N. Wisconsin Street, Elkhorn, WI 53121, WI
Job Type: Part-Time (with benefits)
Job Number: 2026-11
Department: Library
Opening Date: 08/05/2026
Closing Date: 8/20/2026 11:59 PM Central
Summary of Job
Under the supervision of the Circulation Supervisor, the Library Associate manages circulation desk routines, supervises and schedules the Library Assistants, and oversees activity at the Main Service Desk, including check out, registration of patrons, collecting fines & fees, check in and sorting, pulling library materials for the Pick List, and all the tasks of the Library Assistant. They will work with the library marketing coordinator in maintaining the library newsletter, the digital sign, and planning promotional displays. In addition, they will back up the Information Desk, have an overall knowledge of other Associate duties, assist in training new circulation staff and perform other library duties as assigned.
Essential Duties & Responsibilities
Essential Duties and Responsibilities

• Performs Circulation duties such as checking library materials in and out using the online database.
• Assists the Circulation Supervisor in training, assigning job duties, and supervising Library Assistants and Shelvers on circulation tasks.
• Oversees shelving of all library materials in a timely manner.
• With Circulation Supervisor, prepares a weekly work schedule and desk assignments for Library Assistants. Handles desk substitutions when needed.
• Sorts library materials on carts and prepares them for shelving; shelves as needed.
• Registers patrons for library cards using the online database.
• Checks in delivery of materials from other libraries, empties book drops, prints the Pick List and pulls items for delivery and hold shelf.
• Answers directional and ready reference questions as well as more involved questions about databases, programs and other services.
• Assists patrons with use of the photocopy machine, SHARE catalog, self-checkout machine, microfilm machine and other library equipment. Assists patrons with printing from the internet.
• Calculates and receives overdue fines, fax and other money, operates cash management system, uses the copy machine to scan and send faxes.
• Performs reader's advisory services and related tasks like producing author bookmarks, read-alikes, shelf tags, etc.
• Provides backup at the Information Desk and assists with collection development.
• Assists in hiring and training new circulation staff.
• Acts as departmental lead when Circulation Supervisor is gone.
• Performs opening and closing procedures.
• Maintains confidentiality of library patron information.
• Acts as part of the marketing team in designing flyers, digital sign slides, and other promotional displays.
• Other duties include, but are not limited to: answering the telephone, planning and setting up displays, calling patrons about overdue materials, sorting and routing mail, registering patrons for programs, processing magazines, run report to clear hold shelf and other reports as needed, administrative duties, etc.

Qualifications
Education and Experience

• High school diploma required.
• Familiarity with SirsiDynix or similar ILS is helpful.
• Familiarity with marketing tools such as Canva is helpful.
• Previous library experience preferred.
• Applicants will be asked to:
  
  • Provide a cover letter, resume, and 3 references.
• Complete an interview with the hiring committee, consisting of the Library Director, the Circulation Supervisor and other library staff or Library Board members

Job Knowledge, Skills and Abilities
Knowledge and Abilities

• Familiarity of library operations, services and procedures.
• Effective supervisory skills.
• Ability to effectively present information and respond to questions from patrons.
• Excellent communication skills in person, over the telephone and electronically. An approachable, friendly and helpful manner is essential.
• Ability to develop and maintain a positive working relationship with co-workers and library patrons. Excellent customer services skills are required.
• Knowledge of basic computer skills including keyboarding and mouse skills, use of online library catalog, databases, Microsoft Office, and searching the internet.
• Ability to operate basic office equipment such as photocopy machines, printers, scanners, telephones, cash register, etc.
• Ability to understand library policies and procedures and apply them to library operations.
• Ability to maintain a regular schedule including some daytime, evening and weekend hours.
• Ability to work independently, organize and prioritize work, respond to varied/ changing work demands and stressful situations, and make decisions as needed.

Employees of the City of Elkhorn may select from a variety of benefits to meet their needs.
The following benefits are available to all full-time employees.
Medical Insurance
The City of Elkhorn health plan is self-funded and offers employees a preferred provider organization (PPO) plan. Coverage is effective 30 days from your date of hire. The City pays 100% of the premium for employee-only coverage. Employees enrolled in family coverage only contribute 1% of the premium cost.
Health Reimbursement Arrangement
The purpose of the HRA program is to reimburse a portion of deductible expenses an Employee could incur within a calendar year. The City provides an annual benefit of $500 for employees enrolled in the City's group health insurance plan. This amount is pro-rated for new employees.
Prescription Coverage
Prescription coverage is available to those enrolled in the City medical insurance and includes the convenience of a mail-order option.
Dental Insurance
The Delta Dental PPO program allows you to visit any dentist you wish. Coverage is effective 30 days from your date of hire. The City currently pays for 100% of the premium (subject to change).
Voluntary Vision Plan
Vision insurance is offered through Delta Vision. The voluntary vision plan provides participants with a comprehensive level of vision benefits.
Flexible Spending Accounts
Flexible Spending Accounts allow you to set aside money on a pre-tax basis to pay for eligible health care expenses or dependent care costs.
Life and AD&D Insurance
Employees are offered two life insurance coverage policies that are City-paid. Employees may also elect to enroll in additional coverage and spouse and dependent coverage.
Disability Insurance
City provides long-term disability insurance equal to 66 2/3% of income (up to $5,000) after a 90-day waiting period if totally disabled due to illness or injury.
Paid Time Off
New employees (non-bargaining) may accrue up to 144 hours of PTO per year. 75% of the annual accrual amount may be rolled over to the following year, if not used. The PTO accrual rate shall increase with years of service in accordance with the City's policy.
Medical Leave BankOn an employee's employment anniversary, PTO hours may be rolled over into their Medical Leave Bank. This bank may be used for qualifying family and medical leave purposes. The City will match up to 24 hours contributed to the Medical Leave Bank.
Paid Holidays
Eligible employees receive 10 paid holidays each year including New Year's Eve and Day, the Friday before Easter, Memorial Day, Independence Day, Labor Day, Thanksgiving Day, Friday after Thanksgiving, Christmas Eve and Day.
457(b) Deferred Compensation
Employees may choose to enroll in a 457 deferred compensation plan with Wisconsin Deferred Compensation. This program allows members to save money directly from their paycheck for retirement, and offers tax benefits and different investment options. This is an employee-funded account.
Wisconsin Retirement System (WRS)
The WRS Retirement Benefit is a pension that is intended to provide you with a lifetime retirement payment.WRS participation begins the 1st day of employment. The City and Employees share the required Employee Trust Fund (ETF) contribution. For general employees the 2026 rate is 14.40%. The employer and employee shares equal 7.20% each.
Student Loan Forgiveness
Working for the City of Elkhorn may allow you to participate in programs that forgive the balance of qualifying student loans. to help determine if you could qualify is available from the U.S. Department of Education.