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Medical Document Scanning Clerk Jobs (NOW HIRING)

MedHQ, LLC

Medical Records Scanning Clerk

Andover, KS · On-site

$14.75 - $18/hr

Hospital Medical Records Scanning Clerk Location: On-site Facility Department: Revenue Cycle ... This role ensures all documents are properly digitized, organized, and accessible while maintaining ...

MedHQ

Medical Records Scanning Clerk

Andover, KS · On-site

$14.75 - $18/hr

Hospital Medical Records Scanning Clerk Location: On-site Facility Department: Revenue Cycle ... This role ensures all documents are properly digitized, organized, and accessible while maintaining ...

Jobs for Humanity

Document Entry Clerk

$17.50 - $20.75/hr

Company Description The Document Preparation Clerk performs high volume advanced data entry work ... This role requires attention to detail, proficiency with scanning equipment, and a strong ...

Jobs for Humanity

Document Entry Clerk

Sacramento, CA · On-site

$18.25 - $21.50/hr

The Document Preparation Clerk performs high volume advanced data entry work. while ensuring high ... This role requires attention to detail, proficiency with scanning equipment, and a strong ...

TEKsystems

Document Scanning Contract

Dallas, TX · On-site

$15.80 - $19.70/hr

* Scan and digitize high volumes of confidential insurance and HIPAA-related documents. * Prepare ... Medical, dental & vision * Critical Illness, Accident, and Hospital * 401(k) Retirement Plan - Pre ...

Scahill Law Group P.C.

Legal Scanning Clerk

Bethpage, NY · On-site

Legal Scanning Clerk Scahill Law Group P.C. is a leading New York Litigation Law Firm dedicated to ... You would be responsible for scanning all incoming mail as well as downloading digital documents ...

Scahill Law Group P.C.

Legal Scanning Clerk

Bethpage, NY · On-site

Legal Scanning Clerk Scahill Law Group P.C. is a leading New York Litigation Law Firm dedicated to ... You would be responsible for scanning all incoming mail as well as downloading digital documents ...

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Medical Document Scanning Clerk information

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How much do medical document scanning clerk jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for medical document scanning clerk in the United States is $18.19, according to ZipRecruiter salary data. Most workers in this role earn between $16.35 and $19.47 per hour, depending on experience, location, and employer.

What is a medical document scanning clerk?

Medical Document Scanning Clerks are administrative professionals responsible for digitizing and organizing patient records and other healthcare documents. Their primary duties include scanning paper medical records into electronic systems, ensuring data accuracy, and maintaining confidentiality in accordance with healthcare regulations. This role is essential for healthcare facilities transitioning to electronic health records (EHRs), helping improve efficiency and accessibility of patient information. Medical Document Scanning Clerks may also be responsible for indexing files and performing basic quality control to ensure records are properly archived.

What are the key skills and qualifications needed to thrive as a medical document scanning clerk?

To thrive as a Medical Document Scanning Clerk, you need strong attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with document imaging software, scanners, and electronic health record (EHR) systems is typically required. Reliability, discretion, and effective time management are valuable soft skills for handling sensitive patient information and meeting deadlines. These competencies are crucial for ensuring accurate medical record digitization, protecting patient privacy, and supporting efficient healthcare operations.

What are some common challenges faced by medical document scanning clerks, and how can they be addressed?

Medical Document Scanning Clerks often face challenges such as managing high volumes of sensitive paperwork, ensuring accurate data entry, and maintaining patient confidentiality. To address these, clerks should develop strong organizational skills, become familiar with electronic health record (EHR) systems, and follow strict protocols for handling confidential information. Regular training on HIPAA compliance and efficient scanning techniques can help minimize errors and support a smooth workflow in healthcare environments.

What is the difference between Medical Document Scanning Clerk vs Medical Records Technician?

AspectMedical Document Scanning ClerkMedical Records Technician
CredentialsNone required or basic certificationsCertification often preferred (e.g., RHIT)
Work EnvironmentHospitals, clinics, healthcare officesHospitals, clinics, healthcare facilities
Primary DutiesScanning, indexing, and organizing medical documentsMaintaining, organizing, and coding patient records
Industry UsageData entry and document management rolesMedical record management and compliance

The Medical Document Scanning Clerk primarily focuses on digitizing and organizing medical documents through scanning and indexing. In contrast, the Medical Records Technician manages and maintains comprehensive patient records, often involving coding and compliance tasks. Both roles are essential in healthcare data management but differ in scope and responsibilities.

What are popular job titles related to Medical Document Scanning Clerk jobs?

For Medical Document Scanning Clerk jobs, the most frequently searched job titles are:

Infographic showing various Medical Document Scanning Clerk job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 39% Full Time, 56% Part Time, 3% Contract, and 1% Nights. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $37,845 per year, or $18.2 per hour.

Document Scanning Project Supervisor

Jersey City, NJ • On-site

GRM Document Management
See more jobs at GRM Document Managementexternal

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 21 days ago

Key responsibilities

  • Monitor document scanning workflow and identify bottlenecks.

  • Manage multiple document scanning projects from start to completion.

  • Audit and quality check scanned document images.

Job description

GRM Information Management Services Inc. is a leading provider of life cycle records and information management solutions. The company brings proprietary innovation, blended integration and new levels of cost efficiency to document storage, data protection, digital/electronic document management and certified destruction. With over 25 years of experience, GRM has earned the trust and continued business of more than 5,000 customers—large and small, domestic and multinational—representing a wide range of industries. Clients are served from state-of-the-art, climate-controlled facilities in major U.S. markets and internationally throughout China.

Job Summary

We have a Document Scanning Project Coordinator opening in our Jersey City, NJ location to assist in the day-to-day operations for the Territory Document Scanning Facility. Responsibilities for this position will include monitoring of document scanning workflow and ensuring document scanning standards are practiced and followed.

Essential/Key Areas of Responsibility

  • Manage multiple document scanning projects from start to completion.
  • Onboarding and training team members on new projects.
  • Maintain and update daily production logs.
  • Deliver electronic data files to clients.
  • Work with sales team to define Scope of Work for scanning projects.
  • Audit and Quality Check scanned document images.
  • Coordinate box/document transfer, chain of custody from local operations.
  • Monitoring of document scanning workflow and identify bottlenecks.

Technical Skills and Proficiency.

  • Excellent knowledge of document scanning workflow and processes.
  • Excellent knowledge of document scanning software (Kofax a plus).
  • Excellent knowledge of computer and scanner operation.
  • Excellent knowledge of Windows environment.
  • Excellent knowledge of Microsoft Office software.
  • Minimum three years’ experience with scanning projects.
  • Strong organizational and communication skills.
  • Ability to work on multiple projects simultaneously while meeting deadlines.

Education:

  • Associates degree or equivalent experience
  • GRM offers excellent compensation and benefits. Benefits include a choice of plans providing comprehensive coverage for medical, dental, and vision care for employee & dependents, as well as employee life, matching 401(k), paid vacation and holidays. EOE
  • Opportunity for internal advancement. Here at GRM, we like to see our employees grow which is why we prefer to promote from within.

Benefits:

  • Health insurance
  • Dental and vision coverage
  • Paid time off (vacation/personal/sick/holidays)
  • Life insurance
  • Retirement benefits (e.g., 401k)

GRM does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor. All employment is decided on the basis of qualifications, merit, and business need.