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Document Scanning Specialist Jobs (NOW HIRING)

Intelligent Image Management

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Document Scanning Specialist

Henderson, NV · On-site

$14 - $16/hr

Document Scanning Specialist - Archival/Historical Flexible Hours | Up to 35 hours/week About us IIMI (Intelligent Image Management Inc) means becoming part of a global leader in data capture and ...

Intelligent Image Management

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Document Scanning Specialist

Hartford, CT · On-site

$17.10 - $18/hr

Document Scanning Specialist - Archival/Historical Part time I 35 hours a week About us IIMI (Intelligent Image Management Inc) means becoming part of a global leader in data capture and digitization ...

Kelly Services

Scanning Specialist

Minneapolis, MN

$20/hr

At Kelly ® , seeking a Scanning Specialist / Document Processor to work at a premier legal client in Plymouth, MN. This opportunity could be the one you've been looking for. Pay Rate: $20 Schedule

A+ Consulting

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Document Scanning Technician

Ashland, VA · On-site

$19.57/hr

Large digital imaging company seeks Document Scanning Operator for 1st Shift who will be responsible for scanning and processing documents and records. Hours - Monday - Friday 7:00am - 3:30pm ...

New

A+ Consulting

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Document Scanning Operator

Ashland, VA · On-site

$19.57/hr

Large digital imaging company seeks Document Scanning Operator for 1st Shift who will be responsible for scanning and processing documents and records. *Candidate will also be responsible for ...

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How much do document scanning specialist jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for document scanning specialist in the United States is $24.23, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.40 per hour, depending on experience, location, and employer.

What is a document scanning specialist?

Document Scanning Specialists are professionals responsible for converting physical documents into digital formats using scanners and specialized software. Their work involves organizing, preparing, and scanning paper files, ensuring high-quality digital images, and managing the secure storage of electronic documents. They may also index and categorize scanned files to make them easily searchable and accessible for organizations. This role is vital for businesses aiming to transition to paperless systems and improve document management efficiency.

What are the key skills and qualifications needed to thrive as a document scanning specialist?

To thrive as a Document Scanning Specialist, you need attention to detail, organizational skills, and familiarity with document management processes, typically supported by a high school diploma or equivalent. Proficiency with scanning hardware, OCR (optical character recognition) software, and electronic document management systems is essential. Strong time management, accuracy, and effective communication help ensure smooth workflows and minimal errors. These skills are important for maintaining data integrity, supporting efficient information retrieval, and meeting compliance standards in document handling.

What are some common challenges faced by document scanning specialists, and how are they typically addressed?

Document Scanning Specialists often encounter challenges such as handling fragile or deteriorating documents, maintaining high accuracy in digital conversion, and managing large volumes of paperwork within tight deadlines. To address these issues, specialists use specialized scanning equipment, follow strict quality control procedures, and collaborate closely with team members to ensure consistent output. Regular training and clear communication with stakeholders also help in efficiently resolving technical issues and meeting project goals.

What is the difference between Document Scanning Specialist vs Data Entry Clerk?

AspectDocument Scanning SpecialistData Entry Clerk
CredentialsBasic computer skills, sometimes certifications in document managementTyping speed, basic computer skills, sometimes certification in data management
Work EnvironmentOffices, data centers, archivesOffices, administrative settings
Industry UsageRecords management, document digitizationBusiness administration, customer data processing

While both roles involve working with digital and physical data, a Document Scanning Specialist focuses on converting paper documents into digital formats, often handling scanning equipment and image quality. A Data Entry Clerk primarily inputs data into systems, emphasizing accuracy and speed. Both roles are essential in data management but serve different functions within organizations.

What skills do you need to be a document scanning specialist?

A document scanning specialist needs strong attention to detail, proficiency with scanning equipment and document management software, and good organizational skills. Basic technical knowledge, the ability to follow procedures, and sometimes familiarity with image editing tools or quality control processes are also important for accuracy and efficiency.
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Document Scanning Specialist jobs near you
Infographic showing various Document Scanning Specialist job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 80% Full Time, 13% Part Time, and 5% Contract. Highlights an 90% Physical, 3% Hybrid, and 7% Remote job distribution, with an average salary of $50,388 per year, or $24.2 per hour.

Document Scanning Specialist

Intelligent Image Management

Henderson, NV • On-site

$14 - $16/hr

Part-time

Posted 8 days ago

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Job description

Job description

Job Position: Document Scanning Specialist - Archival/Historical

Flexible Hours | Up to 35 hours/week


About us

IIMI (Intelligent Image Management Inc) means becoming part of a global leader in data capture and digitization services, trusted by businesses for nearly three decades. With a strong reputation and a team of over 7,000 professionals worldwide, IIMI offers a dynamic and innovative work environment focused on efficiency and excellence. Employees benefit from working with cutting-edge technology, collaborating on impactful projects, and contributing to streamlined document management solutions that empower businesses. If you're looking for a company with a proven track record and global reach, IIMI is the place to grow and thrive.


About the Job:

As a Document Scanning Specialist you will be responsible for handling, preparing, and digitizing paper documents. This role involves operating equipment to produce high-quality digital images, ensuring proper organization and care of documents before and after scanning, and maintaining accurate records of digitized materials. Job site located in Henderson, NV.


Hours & Flexibility: 30–35+ hours/week (35 hours preferred). Flexible scheduling and custom hourly arrangements are available upon mutual agreement during the hiring process. Overtime opportunities may be available based on production volume and project deadlines.



Responsibilities:

  • Handle and prepare documents
  • Operate and maintain scanning equipment, ensuring optimal performance and image quality.
  • Organize and index scanned materials
  • Perform Scanning audits to ensure accuracy
  • Perform all duties in accordance with all Intelligent Image Management service policies.
  • Regularly lift, pull, push and rotate documents and boxes that occasionally weights 25 lbs.
  • Perform other duties as assigned.


Qualifications and Skills:

  • High school diploma or equivalent required
  • Familiarity with basic computer software - Microsoft Office (e.g. word, excel) for file management and record keeping.
  • Typing Speed: 60 WPM with high accuracy
  • Strong attention to detail and organizational skills.
  • Handle delicate or fragile documents with care.
  • Lift and carry boxes of documents that occasionally weigh 25 lbs.
  • Sit or stand during repetitive scanning tasks

Company Description

Intelligent Image Management Inc. (IIMI) is a global provider of document imaging, digitization, data capture, and information management services. For nearly three decades, IIMI has delivered secure, high-quality solutions to government agencies and organizations across the healthcare, legal, financial, and commercial sectors. With operations across the United States and Asia, IIMI employs more than 4,200 professionals worldwide.