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Medical Records Scanning Clerk Jobs (NOW HIRING)

MedHQ, LLC

Medical Records Scanning Clerk

Andover, KS · On-site

$14.75 - $18/hr

Hospital Medical Records Scanning Clerk Location: On-site Facility Department: Revenue Cycle / Patient Financial Services Employment Type: Full-Time Position Summary: The Medical Records Scanning ...

MedHQ

Medical Records Scanning Clerk

Andover, KS · On-site

$14.75 - $18/hr

Hospital Medical Records Scanning Clerk Location: On-site Facility Department: Revenue Cycle / Patient Financial Services Employment Type: Full-Time Position Summary: The Medical Records Scanning ...

Greenkey Resources

Scanning Clerk

Tampa, FL · On-site

$15 - $18.25/hr

The scanning clerk is responsible for turning paper documents into digital copies using scanning ... Maintain medical record keeping & filing in abidance with HIPAA regulations. * Document preparation ...

UBMD Internal Medicine

Medical Records Clerk

Amherst, NY · On-site

$17 - $18.50/hr

Daily tasks include filing and retrieving records, scanning and indexing documents, verifying the ... The Medical Records Clerk collaborates with clinical and administrative teams to support timely ...

Powell Watson Automotive Group

Scanning Clerk

Laredo, TX · On-site

$13.75 - $16.50/hr

Our new scanning clerk will work to ensure that documents scanned in this way are accurate and the ... Benefits Benefits include medical and dental insurance, 401K retirement savings plan, Vacation time ...

Arch Vista

Medical Records Clerk

Saint Louis, MO

$15 - $22/hr

Medical Records Clerk Pay Range: $15 - $22hr Location: St Louis, MO Schedule: Full Time About Arch ... Scan, upload, file, and index medical documentation into the appropriate patient record. * Verify ...

Powell Watson Automotive Group

Scanning Clerk

Laredo, TX · On-site

$13.75 - $16.50/hr

Our new scanning clerk will work to ensure that documents scanned in this way are accurate and the ... Benefits Benefits include medical and dental insurance, 401K retirement savings plan, Vacation time ...

Powell Watson Automotive Group

Scanning Clerk

Laredo, TX · On-site

$14 - $17/hr

Our new scanning clerk will work to ensure that documents scanned in this way are accurate and the ... Benefits Benefits include medical and dental insurance, 401K retirement savings plan, Vacation time ...

South Heart Clinic

Medical Records Clerk

Harlingen, TX · On-site

$15.50 - $19.25/hr

The Medical Records Clerk is responsible for maintaining accurate, complete, and confidential ... Scan, index, and upload clinical documents, including cardiology reports, consultation notes ...

South Heart Clinic

Medical Records Clerk

Harlingen, TX · On-site

$15.50 - $19.25/hr

The Medical Records Clerk is responsible for maintaining accurate, complete, and confidential ... Scan, index, and upload clinical documents, including cardiology reports, consultation notes ...

Apidel Technologies

Medical Records Clerk

Los Angeles, CA · On-site

$17.25 - $21.25/hr

Medical Records - HIM (Medical Records) Duration: 8 months Work Location: Los Angeles, CA Working ... Prepare Records for Scanning. • Scan and upload records into the Electronic Health Record. • ...

SERVICES ON-SITE

Scanning Clerk - Boca Raton

Boca Raton, FL · On-site

$15.25 - $18.25/hr

As a Scanning Clerk, your attention to detail and commitment to accuracy will be critical in ensuring our records are maintained and easily accessible. Important Note: Position opening in the coming ...

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How much do medical records scanning clerk jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for medical records scanning clerk in the United States is $17.38, according to ZipRecruiter salary data. Most workers in this role earn between $15.38 and $18.99 per hour, depending on experience, location, and employer.

What does a medical records scanning clerk do?

A Medical Records Scanning Clerk is responsible for converting paper-based patient records into digital files. They organize, scan, and index medical documents using specialized software to ensure that records are stored securely and are easily accessible. Their role is critical for maintaining accurate, up-to-date, and confidential patient information, supporting healthcare providers in delivering quality care. Additionally, they may verify the quality of scanned images, correct errors, and follow strict privacy regulations such as HIPAA.

What are the key skills and qualifications needed to thrive as a medical records scanning clerk?

To thrive as a Medical Records Scanning Clerk, you need attention to detail, organizational skills, and a high school diploma or equivalent. Familiarity with electronic health record (EHR) systems, document imaging software, and basic office equipment is typically required. Strong time management, discretion, and effective communication are valuable soft skills in this role. These skills ensure accurate digitization, secure handling of sensitive information, and efficient record-keeping in healthcare settings.

What are some common challenges faced by medical records scanning clerks, and how can they be managed effectively?

Medical Records Scanning Clerks often encounter challenges such as handling large volumes of sensitive documents, maintaining accuracy during scanning, and navigating different electronic health record (EHR) systems. To manage these challenges, it's important to develop strong organizational skills, attention to detail, and familiarity with scanning protocols and HIPAA compliance. Regular communication with medical staff and IT departments also helps ensure smooth workflow and quick resolution of technical issues.

What is the difference between Medical Records Scanning Clerk vs Medical Records Technician?

AspectMedical Records Scanning ClerkMedical Records Technician
CredentialsHigh school diploma or equivalent; some roles may require certificationPost-secondary education; certification often preferred
Work EnvironmentHospitals, clinics, healthcare offices, data entry settingsHospitals, clinics, healthcare facilities, health information departments
Primary ResponsibilitiesScanning, indexing, and organizing medical documentsManaging, coding, and maintaining patient health records

Medical Records Scanning Clerks focus on digitizing and organizing paper documents, while Medical Records Technicians handle the management, coding, and accuracy of health records. Both roles are essential in healthcare information management but differ in scope and responsibilities.

What cities are hiring for Medical Records Scanning Clerk jobs?

Cities with the most Medical Records Scanning Clerk job openings:

What states have the most Medical Records Scanning Clerk jobs?

States with the most job openings for Medical Records Scanning Clerk jobs include:

What are popular job titles related to Medical Records Scanning Clerk jobs?

For Medical Records Scanning Clerk jobs, the most frequently searched job titles are:

Medical Records Scanning Clerk jobs near you
Infographic showing various Medical Records Scanning Clerk job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 77% Full Time, 15% Part Time, and 7% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution, with an average salary of $36,159 per year, or $17.4 per hour.

Medical Records Scanning Clerk

Andover, KS • On-site

MedHQ, LLC
See more jobs at MedHQ, LLCexternal

$14.75 - $18/hr

Full-time

Re-posted yesterday

Job description

Job Title: Hospital Medical Records Scanning Clerk

Location: On-site Facility
Department: Revenue Cycle / Patient Financial Services
Employment Type: Full-Time 


Position Summary:
The Medical Records Scanning Clerk is responsible for accurately preparing, scanning, indexing, and maintaining patient medical records in the electronic health record (EHR) system. This role ensures all documents are properly digitized, organized, and accessible while maintaining strict confidentiality and compliance with healthcare regulations.
Key Responsibilities:
-Prepare medical records for scanning by sorting, organizing, and removing staples or bindings
-Scan patient documents into the EHR system with a high level of accuracy and efficiency
-Index and label scanned documents correctly to ensure easy retrieval
-Perform quality checks to ensure all scanned images are clear, complete, and properly oriented
-Maintain confidentiality of patient information in accordance with HIPAA guidelines
-Retrieve and refile records as needed
-Review and prepare H&P documents for scheduled procedures
-Train new staff on scanning guidelines
-Identify and report any discrepancies or missing information in medical records
-Assist with record retention, storage, and destruction processes per policy
-Collaborate with clinical and administrative staff to ensure timely document processing
-Maintain scanning equipment and report technical issues as needed
Qualifications:
-High school diploma or equivalent required
-Prior experience in a healthcare or medical records environment preferred
-Familiarity with electronic health record (EHR) systems is a plus
-Basic computer skills, including data entry and document management systems
-Strong attention to detail and organizational skills
-Ability to handle sensitive information with discretion
-Effective time management and ability to meet deadlines
-Skills & Competencies:
-Accuracy and attention to detail
-Strong organizational skills
-Ability to work independently and as part of a team
-Basic problem-solving skills
-Good communication skills
Requirements:
-In hospital administrative office
-Prolonged periods of sitting and working at a computer
-May require occasional lifting of file boxes (up to 25 lbs)
Schedule: 
Full time
Monday - Friday hours 6:00 am to 6:00 pm

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