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Mailroom Operations Manager Jobs in Wisconsin (NOW HIRING)

ssollc

Supply & Mail Services Assistant

Madison, WI

$19.25/hr

Support internal teams with administrative and operational tasks * Operate mailroom and office equipment (copiers, scanners, postage systems) * Assist with supply management and distribution across ...

C&S Wholesale Grocers, Inc.

Mail Rep I

Sheboygan, WI · On-site

$16 - $19.50/hr

Position Overview The role of Mail Rep I will entail overseeing all mailroom operations, including ... Manage and order all office supplies. * Assess mail procedures ongoing for efficiencies ...

C&S Wholesale Grocers

Mail Rep I

Sheboygan, WI · On-site

$16 - $19.50/hr

Position OverviewThe role of Mail Rep I will entail overseeing all mailroom operations, including ... Manage and order all office supplies. * Assess mail procedures ongoing for efficiencies ...

C&S Wholesale Grocers

Mail Rep I

Sheboygan, WI

$16 - $19.50/hr

Position OverviewThe role of Mail Rep I will entail overseeing all mailroom operations, including ... Manage and order all office supplies. * Assess mail procedures ongoing for efficiencies ...

RR Donnelley

Data Processing Supervisor

Monroe, WI · On-site

Minimum of 3 years of experience in data processing, document management, mailroom operations, or a production environment. * Minimum of 1 year of experience in a supervisory or team lead role.

RR Donnelley

Data Processing Supervisor

Monroe, WI

Minimum of 3 years of experience in data processing, document management, mailroom operations, or a production environment. * Minimum of 1 year of experience in a supervisory or team lead role.

RR Donnelley

Data Processing Supervisor

Monroe, WI · On-site

$57K - $87K/yr

Minimum of 3 years of experience in data processing, document management, mailroom operations, or a production environment. * Minimum of 1 year of experience in a supervisory or team lead role.

Managed Staffing

Copy Center Associate

Brookfield, WI · On-site

$20 - $21/hr

In this role, you'll support daily operations in a busy copy and print environment, handling print jobs from start to finish. This is a great opportunity for someone with mailroom, print production ...

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Mailroom Operations Manager information

How much do mailroom clerks make in the US?

Mailroom clerks in the US typically earn a median hourly wage of around $14 to $17, which translates to approximately $29,000 to $35,000 annually for full-time work. Salaries can vary based on experience, location, and the size of the organization, and some roles may require basic computer skills or certification in logistics or mail handling.

What are the key skills and qualifications needed to thrive as a Mailroom Operations Manager, and why are they important?

To thrive as a Mailroom Operations Manager, you need expertise in mail distribution processes, logistics coordination, and staff supervision, often supported by a background in business administration or logistics management. Familiarity with mail tracking systems, shipping software, and safety protocols is typically required. Strong organizational skills, attention to detail, and effective communication are essential soft skills for leading teams and ensuring accuracy. These competencies are vital for maintaining efficient mailroom operations, minimizing errors, and supporting overall business workflow.

What does a Mailroom Operations Manager do?

A Mailroom Operations Manager oversees the daily operations of a company's mailroom, ensuring the efficient and secure handling, sorting, and distribution of incoming and outgoing mail and packages. They supervise mailroom staff, implement policies and procedures, manage budgets, and ensure compliance with postal regulations. Additionally, they may be responsible for selecting and maintaining mailroom equipment, coordinating with courier services, and optimizing workflow for timely delivery within the organization.

What does a mailroom manager do?

A mailroom manager oversees the receipt, sorting, and distribution of mail and packages within an organization. They coordinate with delivery services, manage staff, maintain records, and ensure timely and accurate delivery of correspondence. Strong organizational skills and familiarity with mail handling equipment are essential for this role.

What is the role of a mailroom operations manager?

A mailroom operations manager oversees the receipt, sorting, distribution, and dispatch of mail and packages within an organization. They coordinate logistics, manage staff, ensure security protocols, and often use mail management software to maintain efficient operations.

What are some common challenges faced by Mailroom Operations Managers, and how can they be addressed?

Mailroom Operations Managers often encounter challenges such as managing high mail volumes, ensuring timely delivery, and maintaining accuracy in sorting and distribution. Additionally, they must adapt to evolving technologies and security protocols, as well as lead a team that may include both full-time and temporary staff. To address these challenges, successful managers implement efficient workflow processes, invest in staff training, and utilize mail tracking systems to monitor performance and minimize errors.

What is the role of the operations manager?

A Mailroom Operations Manager oversees the daily functions of mail processing, distribution, and logistics within an organization. They coordinate staff, manage mail handling systems, ensure timely delivery, and maintain security protocols, often using tracking software and adhering to organizational policies.

What is the difference between Mailroom Operations Manager vs Mail Clerk?

AspectMailroom Operations ManagerMail Clerk
ResponsibilitiesOversees mail processing, manages staff, ensures security, and maintains mailroom operationsSorts, distributes, and handles incoming and outgoing mail
CredentialsHigh school diploma or equivalent; experience in mailroom or logistics; leadership skillsHigh school diploma or equivalent; basic organizational skills
Work EnvironmentOffice or mailroom setting, supervising staffMailroom or office environment, performing manual tasks
Industry UsageCommon in large organizations, corporate offices, government agenciesFound in various organizations, including corporate, healthcare, and government

The Mailroom Operations Manager typically oversees the entire mailroom process, managing staff and operations, while the Mail Clerk focuses on sorting and distributing mail. The manager role requires leadership skills and experience, whereas the clerk role is more task-oriented. Both roles are essential in ensuring efficient mail handling within organizations.

What are popular job titles related to Mailroom Operations Manager jobs in Wisconsin? For Mailroom Operations Manager jobs in Wisconsin, the most frequently searched job titles are:
What job categories do people searching Mailroom Operations Manager jobs in Wisconsin look for? The top searched job categories for Mailroom Operations Manager jobs in Wisconsin are:
What cities in Wisconsin are hiring for Mailroom Operations Manager jobs? Cities in Wisconsin with the most Mailroom Operations Manager job openings:
Mailroom Operations Manager jobs near you

Supply & Mail Services Assistant

ssollc

Madison, WI

$19.25/hr

Other

Medical, Dental, Vision, Retirement, PTO

Posted 4 days ago

Job description

Supply and Mail Services Assistant (SAMS) / Records Specialist

Location: Madison, WI

Pay Rate: $19.25 per hour

Position Summary

The Supply and Mail Services Assistant (SAMS) / Records Specialist provides critical administrative support, ensuring accurate processing of mail, records, and agency documentation. This role requires strong attention to detail, excellent customer service skills, and the ability to work efficiently in a structured, in-office environment.

Key Responsibilities
  • Process incoming and outgoing mail, shipments, and deliveries (UPS, FedEx, etc.)
  • Perform accurate data entry and maintain records within agency systems
  • Scan, index, and manage documents using imaging and workflow software
  • Conduct research and resolve record discrepancies or inquiries
  • Maintain organized filing systems and ensure accurate recordkeeping
  • Support internal teams with administrative and operational tasks
  • Operate mailroom and office equipment (copiers, scanners, postage systems)
  • Assist with supply management and distribution across departments
Required Qualifications
  • Strong attention to detail and commitment to accuracy
  • Excellent customer service and interpersonal skills
  • Effective time management and ability to prioritize workload
  • Clear verbal and written communication skills
  • Ability to build and maintain working relationships at all levels
  • Strong data entry skills with a focus on quality and accuracy
  • Basic research and problem-solving abilities
  • Proficiency in Microsoft Office (Word, Excel, Outlook, Access)
  • Ability to learn and use records management and mail processing systems
Preferred Qualifications
  • Experience with records management or document processing
  • Knowledge of shipping procedures and mailroom operations
  • Experience using scanning/imaging systems and workflow software
Work Environment & Physical Requirements
  • 100% onsite position
  • Requires regular standing, walking, bending, and lifting
  • Ability to lift and move mail totes, boxes, paper, and deliveries
Schedule & Hiring Process
  • Full-time: 40 hours per week
  • Duration: 12+ months
Benefits (Through SSO)

SSO offers a competitive benefits package that supports your health, financial wellbeing, and longterm growth, including:

  • Medical, dental, and vision insurance
  • 401(k) with discretionary employer match
  • Paid time off and holidays
  • Flexible spending accounts
  • Additional employee perks

Apply