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Mailroom Administrative Assistant Jobs (NOW HIRING)

Lobar Inc

Estimating Administrative Assistant

Dillsburg, PA · On-site

$16.50 - $22.25/hr

Description Estimating Administrative Assistant Lobar, Inc. employs a full-service staff of more ... Mailroom and Bidding processes. This role relies on teamwork and cooperation among all members of ...

RDR

Administrative Assistant (Entry)

Chantilly, VA · On-site

$17.50 - $23.75/hr

The Administrative Support position performs a variety of administrative duties providing mission ... Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ...

Forbright Bank

Administrative Assistant

Chevy Chase, MD · On-site

$65K - $75K/yr

JOB SUMMARY: The Administrative Assistant is responsible for providing administrative and ... Act as the back-up to the front desk and mailroom staff * Perform other duties as assigned Human ...

RDR, Inc

Administrative Assistant (Entry)

Chantilly, VA · On-site

$17.50 - $24/hr

The Administrative Support position performs a variety of administrative duties providing mission ... Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ...

EmpowerHome Team

Mailroom Coordinator

Chantilly, VA · On-site

$18 - $23/hr

Support the team with daily administrative tasks What We're Looking For We're looking for someone ... assist with other tasks and support the mailroom team as needed

RDR Inc

Administrative Assistant (Entry)

Chantilly, VA · On-site

$17.50 - $24/hr

The Administrative Support position performs a variety of administrative duties providing mission ... Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ...

Forbright Bank

Administrative Assistant

Chevy Chase, MD · On-site

$65K - $75K/yr

JOB SUMMARY: The Administrative Assistant is responsible for providing administrative and ... Act as the back-up to the front desk and mailroom staff * Perform other duties as assigned Human ...

QuickPro Staffing

Mailroom Specialist

Wilberforce, OH

$15.25 - $19.75/hr

Prepare reports, chargebacks, accounting forms, schedules, and other administrative documentation ... Monitor and maintain inventory of shipping and mailroom supplies. * Assist with lost, damaged, or ...

HDR

Administrative Assistant

Newark, NJ · On-site

$18.75 - $25.25/hr

In the role of Administrative Assistant, we'll count on you to: Type, revise and combine materials ... mailroom. Maintain the print room and reload all printer areas. Submit daily attendance. Assist ...

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Mailroom Administrative Assistant information

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How much do mailroom administrative assistant jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for mailroom administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a mailroom administrative assistant?

Mailroom administrative assistants are professionals who handle the sorting, distribution, and management of incoming and outgoing mail within an organization. They often support administrative functions by organizing documents, tracking packages, and maintaining records of correspondence. In addition to managing mail, they may assist with office tasks such as filing, data entry, and scheduling. Their role is essential for ensuring smooth communication and efficient workflow within the company.

How does a mailroom administrative assistant typically collaborate with other departments within an organization?

A Mailroom Administrative Assistant frequently interacts with various departments to ensure timely and accurate delivery of mail, packages, and important documents. They coordinate with administrative staff, facilities management, and sometimes directly with department heads to handle sensitive or urgent materials. Effective communication and organizational skills are essential, as mailroom assistants often act as a central hub for information flow and logistical support. Building strong working relationships across departments can also open up opportunities for career advancement within office administration.

What are the key skills and qualifications needed to thrive as a mailroom administrative assistant, and why are they important?

To thrive as a Mailroom Administrative Assistant, you need strong organizational skills, attention to detail, and basic administrative abilities, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, shipping and tracking software, and office management systems is typically required. Effective communication, time management, and reliability are standout soft skills for this position. These skills ensure efficient handling of correspondence, timely deliveries, and smooth office operations.

What is the difference between Mailroom Administrative Assistant vs Office Clerk?

AspectMailroom Administrative AssistantOffice Clerk
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma or equivalent
Work EnvironmentMailroom, shipping and receiving areas within corporate or institutional settingsGeneral office environment handling clerical tasks
Employer & IndustryCorporations, government agencies, educational institutionsVarious industries including corporate, healthcare, and government
Common TasksSorting, distributing mail, managing courier servicesData entry, filing, photocopying, basic administrative support

The Mailroom Administrative Assistant and Office Clerk roles share similarities in administrative support and work environments, but the Mailroom Administrative Assistant specializes in handling mail and courier logistics, whereas the Office Clerk performs broader clerical duties across departments.

What cities are hiring for Mailroom Administrative Assistant jobs?

Cities with the most Mailroom Administrative Assistant job openings:

What states have the most Mailroom Administrative Assistant jobs?

States with the most job openings for Mailroom Administrative Assistant jobs include:

What are popular job titles related to Mailroom Administrative Assistant jobs?

For Mailroom Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various Mailroom Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Estimating Administrative Assistant

Dillsburg, PA • On-site

Lobar Inc
Construction • 51 - 200 employees
Learn more about Lobar Incexternal

$16.50 - $22.25/hr

Other

Medical, Dental, Vision, Retirement, PTO

Re-posted 4 days ago

Job description

Description
Estimating Administrative Assistant
Lobar, Inc. employs a full-service staff of more than 250 professionals comprising every discipline in the construction industry. We know that employees and their welfare are most important to the success of our company.
Job Description:
Lobar, Inc. is seeking an experienced full-time hourly Estimating Administrative Assistant. At Lobar, Inc., the work begins during the bid process. As a member of our Administration staff, this role will be an integral part of the success of that bidding process and the company as a whole. This role will be cross trained on all critical administrative functions that keep our organization prospering. We are looking for someone who has high level administrative experience who is eager to learn new things and grow with our company. Successful candidates will need to be a team player, extremely organized and reliable with a strong attention to detail and initiative.
This position is based at our Corporate Office located in Dillsburg, PA. Our office is open between the hours of 7:30 AM to 5:00 PM M-F. In this position you will rotate an 8 hour shift weekly with your team members to ensure the department always has coverage. This means once a month this role will need to work 8 AM to 5 PM.
Duties & Responsibilities:
  • Manage Estimating bid plan procurement and distribution of documents including plans, specifications and addenda.
  • Research and acquire building permit rates/fees and mercantile tax information for bids.
  • Submit Requests For Information (RFI) to architects.
  • Process and distribute incoming Addendum from architects.
  • Assist the Disadvantage Business Enterprise (DBE) Coordinator during bid preparation process.
  • Cross train within the Administrative Department to understand all functions including Reception, Mailroom and Bidding processes. This role relies on teamwork and cooperation among all members of the department.
  • Manage and update various systems and databases to assist in tracking and reporting on matters handled by the Department Manager.
  • Create and modify various documents using Microsoft Office (Word and Excel); manage calendars and arrange meetings; data entry; answering and screening calls, but not limited to photocopying and mail distribution/processing.
  • Train to become a back-up to the Contracts Coordinator to assist with newly awarded project subcontracts and purchase orders.
  • Manage delegated assignments.
  • Maintain confidential information.
  • Other duties as assigned.
Qualifications:
  • Associates degree or completion of certificate program (Preferred)
  • 3+ years administrative experience
  • Technology Proficient in MS Word, MS Excel and MS Outlook
  • Proficiency in the use of computers, copiers, scanners, and ability to learn new technology
  • Well-organized and high attention to detail and accuracy of the work
  • Energized by independent work and resourceful
  • Ability to work cooperatively in a team and recognize interconnected tasks
  • Strong written and verbal communication
  • Strong problem-solving skills with math comprehension skills
  • Ability to prioritize deadlines and manage varied tasks
  • Excellent typing, spelling, grammatical and basic mathematical skills
  • Ability to maintain confidential information
  • Ability to pass a criminal background check and drug screening
  • Authorized to work in the United States with federally funded projects
Knowledge of one or more of the following is a plus: Construction industry (specifically public construction), PA school clearances.
Physical Requirements:
  • Prolonged periods sitting at a desk and working on a computer.
  • Must be able to lift up to 15 pounds at times.
Excellent Benefits:
- Competitive Wages - 401K with Company Match
- Health, Dental and Vision Insurance - Paid Holidays
- PTO - Voluntary STD/LTD Insurance
- Voluntary Insurances - Employee Assistance Program
This employer is an Equal Opportunity Employer including Disability and Vet.

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