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Mailroom Administrative Assistant Jobs (NOW HIRING)

HDR

Administrative Assistant

Newark, NJ · On-site

$18.75 - $25.25/hr

Administrative Assistant At HDR, our employee-owners are fully engaged in creating a welcoming ... mailroom. * Maintain the print room and reload all printer areas. * Submit daily attendance ...

VTG Defense

Administrative Assistant

Chantilly, VA · On-site

$85K - $110K/yr

The Administrative Assistant position performs a variety of administrative duties providing mission ... Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ...

VTG

Administrative Assistant

Chantilly, VA · On-site

$90K - $105K/yr

The Administrative Assistant position performs a variety of administrative duties providing mission ... Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ...

Legal Management Group

Mailroom Clerk

Los Angeles, CA · On-site

$17.25 - $21.25/hr

Requirements * 3+ years of experience in a mailroom, office assistant, administrative support, or ... similar role preferred. * Strong organizational and multitasking skills. * Excellent attention to ...

S L Nusbaum Realty Co

Administrative Assistant

Norfolk, VA · On-site

$24.04 - $28.85/hr

Administrative Assistant opening at our corporate office located in Norfolk, VA. ESSENTIAL ... Process & distribute departmental incoming and outgoing mail; operate mailroom equipment, as needed

Forbright Bank

Administrative Assistant

Chevy Chase, MD · On-site

$65K - $75K/yr

Administrative Assistant Forbright is a nationwide full-service bank and commercial lender focused ... Act as the back-up to the front desk and mailroom staff * Perform other duties as assigned Human ...

ClearanceJobs

Administrative Assistant Jobs

Chantilly, VA · On-site

$85K - $110K/yr

Administrative Assistant We are seeking an Administrative Assistant located in Chantilly, VA. The ... Arrange for the delivery of outgoing mail/packages with the mailroom * Prepare travel/training ...

Legal Management Group

Mailroom Clerk

Culver City, CA · On-site

$17.50 - $21.50/hr

Requirements * 3+ years of experience in a mailroom, office assistant, administrative support, or ... similar role preferred. * Strong organizational and multitasking skills. * Excellent attention to ...

Legal Management Group

Mailroom Clerk

Los Angeles, CA · On-site

$17.25 - $21.25/hr

Requirements * 3+ years of experience in a mailroom, office assistant, administrative support, or ... similar role preferred. * Strong organizational and multitasking skills. * Excellent attention to ...

Legal Management Group

Mailroom Clerk

Los Angeles, CA

$17.25 - $21.25/hr

Requirements * 3+ years of experience in a mailroom, office assistant, administrative support, or ... similar role preferred. * Strong organizational and multitasking skills. * Excellent attention to ...

Renasant

RFS Administrative Assistant

Albany, GA · On-site

$16.50 - $22.25/hr

RFS Administrative Assistant Job ID 2026-15680 Job Locations US-GA-Albany Overview The RFS ... Daily mailroom responsibilities * Maintain the highest level of confidentiality, quality and ...

Atlantic Color

Be Seen First

Part-Time Mailroom & Logistics Assistant

Shirley, NY · On-site

$17/hr

Position Overview We are seeking a reliable and detail-oriented Part-Time Mailroom Assistant to ... Perform basic record-keeping and general administrative tasks as assigned. Qualifications ...

Lobar, Inc.

Estimating Administrative Assistant

Dillsburg, PA · On-site

$16.50 - $22.25/hr

Description Estimating Administrative Assistant Lobar, Inc. employs a full-service staff of more ... Mailroom and Bidding processes. This role relies on teamwork and cooperation among all members of ...

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Mailroom Administrative Assistant information

See salary details

$11

$21

$31

How much do mailroom administrative assistant jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for mailroom administrative assistant in the United States is $21.04, according to ZipRecruiter salary data. Most workers in this role earn between $17.31 and $23.32 per hour, depending on experience, location, and employer.

What is a mailroom administrative assistant?

Mailroom administrative assistants are professionals who handle the sorting, distribution, and management of incoming and outgoing mail within an organization. They often support administrative functions by organizing documents, tracking packages, and maintaining records of correspondence. In addition to managing mail, they may assist with office tasks such as filing, data entry, and scheduling. Their role is essential for ensuring smooth communication and efficient workflow within the company.

How does a mailroom administrative assistant typically collaborate with other departments within an organization?

A Mailroom Administrative Assistant frequently interacts with various departments to ensure timely and accurate delivery of mail, packages, and important documents. They coordinate with administrative staff, facilities management, and sometimes directly with department heads to handle sensitive or urgent materials. Effective communication and organizational skills are essential, as mailroom assistants often act as a central hub for information flow and logistical support. Building strong working relationships across departments can also open up opportunities for career advancement within office administration.

What are the key skills and qualifications needed to thrive as a mailroom administrative assistant, and why are they important?

To thrive as a Mailroom Administrative Assistant, you need strong organizational skills, attention to detail, and basic administrative abilities, often supported by a high school diploma or equivalent. Familiarity with mail sorting equipment, shipping and tracking software, and office management systems is typically required. Effective communication, time management, and reliability are standout soft skills for this position. These skills ensure efficient handling of correspondence, timely deliveries, and smooth office operations.

What is the difference between Mailroom Administrative Assistant vs Office Clerk?

AspectMailroom Administrative AssistantOffice Clerk
CredentialsHigh school diploma; some roles may prefer certifications in office administrationHigh school diploma or equivalent
Work EnvironmentMailroom, shipping and receiving areas within corporate or institutional settingsGeneral office environment handling clerical tasks
Employer & IndustryCorporations, government agencies, educational institutionsVarious industries including corporate, healthcare, and government
Common TasksSorting, distributing mail, managing courier servicesData entry, filing, photocopying, basic administrative support

The Mailroom Administrative Assistant and Office Clerk roles share similarities in administrative support and work environments, but the Mailroom Administrative Assistant specializes in handling mail and courier logistics, whereas the Office Clerk performs broader clerical duties across departments.

What cities are hiring for Mailroom Administrative Assistant jobs?

Cities with the most Mailroom Administrative Assistant job openings:

What states have the most Mailroom Administrative Assistant jobs?

States with the most job openings for Mailroom Administrative Assistant jobs include:

What are popular job titles related to Mailroom Administrative Assistant jobs?

For Mailroom Administrative Assistant jobs, the most frequently searched job titles are:

Infographic showing various Mailroom Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $43,768 per year, or $21 per hour.

Administrative Mailroom Coordinator

Napa, CA • On-site

The Doctors Management Company
See more jobs at The Doctors Management Companyexternal

$41K - $53K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 25 days ago

Key responsibilities

  • Operate and maintain mailroom equipment, including postage meter, scale, inserter, and imaging equipment.

  • Handle the delivery of general mail, shipments, and interoffice mail, including preparing outgoing mail and shipments.

  • Support document scanning by sorting, prepping, and scanning paper documents.

Job description

The Doctors Company has an opportunity for a Mailroom Coordinator to join our team, located at our headquarters in Napa, CA.

Position Mission

As part of the Administrative Services team, the Mailroom Coordinator will support our mailroom operations.  You will operate the Headquarters mailroom with immediate supervision and follow standard procedures to accomplish assigned tasks. 

Qualifications: 

  • High school graduate or equivalent combination of education and experience required.
  • Three (3) to five (5) years of experience with operating a mailroom.
  • Three (3) to five (5) years of experience in a work environment providing customer service.
  • Three (3) to five (5) years of experience working with document imaging.
  • Ability to safely lift, carry, and move packages and materials weighing up to 40 pounds.

Responsibilities:

Mail Operations 

  • Responsible for delivery of general mail, shipments, and interoffice mail; Adhere to mailroom guidelines including US Postal rates and regulations
  • Prepare outgoing mail and shipments by packaging, sorting, weighing, and stamping
  • Assist in keeping records of postage due and chargebacks for mail and shipments
  • Operate and maintain full range of mailroom equipment, including postage meter, scale, inserter, and imaging equipment
  • Maintain PO permits, BRM accounts, postage accounts, and certified mail fees for all locations

Customer Service

  • Maintain professional and effective working relationships with employees at all levels of the organization
  • Maintain professional and effective relationships with vendors and external customers.

Vendor Relations

  • Evaluate potential suppliers using developed and agreed criteria to support alignment and understanding of the expectations and requirements of engagement
  • Maintain interaction between vendors and internal stakeholders to provide adequate communication

Document Scanning 

  • Sort, prep, and scan paper documents
  • Follow retention guidelines for destruction of paper documents

    Learning, Development & Compliance

    • Maintain full compliance with all organizational policies, procedures, and established standards (e.g. accurately recording time worked, Submitting PTO, mandatory corporate training)
    • Keep technical knowledge and skills current to effectively support department priorities.
    • Complete all performance and development activities including the performance review process in a timely manner.
    • Fulfill all required training and development obligations to maintain essential skills and credentials.
    • Complete all mandatory compliance courses on time, meeting corporate training standards.
    • Pursue additional learning opportunities that strengthen professional capabilities and contribute to team and organizational performance, with prior manager approval.

    Other Duties as Assigned 

    • Support enterprise and departmental objectives by taking on assigned projects and delegated tasks with accountability, attention to detail, and timely execution.

    • Identify and implement process improvements that enhance business efficiency and strengthen organizational effectiveness.

    • Proactively provide regular updates to leadership on project status, deliverables, and outcomes.

    • Maintain flexibility and agility to take on additional responsibilities as organizational needs evolve

    Salary Range: $41,094 - 53,935 

    Compensation varies based on skills, knowledge, and education. We consider factors such as specialized skills, depth of knowledge in the field, and educational background to ensure fair and competitive pay.

    Benefits

    We offer competitive compensation, incentive bonus plans, outstanding career opportunities, an exceptional work environment, and an impressive benefits package, which starts with medical, family and bereavement leave; same-sex domestic partner benefits; short- and long-term disability programs; and an employee assistance program. There's more: 

    • Health, dental, and vision insurance
    • Health care tax-free spending accounts with a company match
    • 401(k) and Roth IRA with company match, as well as catch-up plans for both
    • Vacation days, sick days, and paid personal days each calendar year (with vacation increases based on length of service)
    • Paid holidays each calendar year
    • Life and travel insurance
    • Tax-free commuter benefits
    • In-person and online learning opportunities
    • Cross-function career opportunities
    • Business casual work environment
    • Time off to volunteer
    • Matching donations to qualifying nonprofit organizations
    • Company-sponsored participation at non-profit events

    About The Doctors Company

    The Doctors Company is the nation’s largest physician-owned medical malpractice insurer. Founded and led by physicians, we are committed to advancing, protecting, and rewarding the practice of good medicine.

    The Doctors Company is proud to be Certified™ by Great Place to Work®.

    Apply