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Mail Processing Manager Jobs in Houston, TX (NOW HIRING)

Houston Humane Society

Development Coordinator

Houston, TX · On-site

$40K - $54K/yr

Maintain accurate donor and constituent records within organization's CRM by performing routine database update - address changes, communication preference updates, returned mail processing, and ...

Gulf Coast Blood

Warehouse Associate II

Houston, TX

$15.25 - $18.25/hr

This role manages incoming and outgoing inventory, receives and distributes mail, maintains ... Pick up, sort, process, and distribute incoming mail and packages (La Concha location only)

New

Houston Humane Society

Development Coordinator

Houston, TX · On-site

$40K - $54K/yr

Maintain accurate donor and constituent records within organization's CRM by performing routine database update - address changes, communication preference updates, returned mail processing, and ...

CAPPS

TCEQ - Administrative Assistant V

Houston, TX · On-site

$4.1K/mo

... management, responsive information analysis, and the PIR process. Conduct audits and make recommendations for process improvement. * Provide administrative support with retrieving incoming mail ...

Hcad

Manager - Purchasing

Houston, TX · On-site

Oversee mailroom operations, USPS accounts, and interdepartmental mail processes. Manage smallscale contractor projects and coordinate training room setups. Train, supervise, and evaluate staff ...

AITKEN

Administrative Office Manager

Houston, TX · On-site

Maintain incoming/outgoing mail process and procedures. * Plans, coordinates, and executes the ... Works with HR and Department Managers on all onboarding and offboarding, ensuring proper equipment ...

RAICES

Legal Assistant (39592)

Houston, TX

$22.62 - $33.22/hr

Accurately track client time and activities in case management systems for billing, grant reporting, and compliance purposes. Administrative & Operational Support * Assist with mail processing ...

Lexitas

Production Specialist

Houston, TX · On-site

$20/hr

Support team members and supervisors with mail processing, supply stocking, and workspace ... Nothing in this restricts management's right to assign or reassign duties and responsibilities to ...

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All JobsMail Processing JobsMail Processing Manager JobsMail Processing Manager Jobs in Houston, TX

Mail Processing Manager information

See Houston, TX salary details

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How much do mail processing manager jobs pay per hour?

As of Aug 23, 2026, the average hourly pay for mail processing manager in Houston, TX is $20.77, according to ZipRecruiter salary data. Most workers in this role earn between $16.54 and $23.65 per hour, depending on experience, location, and employer.

What does a mail processing manager do?

A Mail Processing Manager oversees the operations of mail sorting and distribution within a postal facility or a company's mailroom. They are responsible for managing staff, ensuring timely and accurate sorting of incoming and outgoing mail, and maintaining compliance with postal regulations. Additionally, they may implement process improvements, handle customer inquiries, and ensure the safe handling of packages and sensitive documents. This role requires strong organizational and leadership skills to keep mail operations running smoothly.

What are the key skills and qualifications needed to thrive as a mail processing manager, and why are they important?

To thrive as a Mail Processing Manager, you generally need experience in mail operations, staff supervision, and a strong understanding of logistics or supply chain management, often supported by a relevant associate or bachelor’s degree. Familiarity with mail processing equipment, tracking systems, and software like Microsoft Office or specialized postal management tools is typically required. Excellent organizational, leadership, and communication skills help manage teams efficiently and resolve issues quickly. These skills ensure smooth mail flow, timely delivery, and high team performance in a fast-paced environment.

What are some common challenges faced by mail processing managers, and how can they be addressed?

Mail Processing Managers often face challenges such as managing high volumes of mail during peak periods, ensuring timely delivery, and maintaining staff efficiency. These challenges can be addressed by implementing effective workflow management systems, cross-training staff to handle various tasks, and using automation technologies to streamline sorting and tracking. Strong communication skills and adaptability are also crucial, as Mail Processing Managers must coordinate with different departments and quickly resolve any operational issues that arise.

What is the difference between Mail Processing Manager vs Mailroom Supervisor?

AspectMail Processing ManagerMailroom Supervisor
CredentialsHigh school diploma; some roles prefer logistics or management certificationsHigh school diploma; experience in mail handling
Work EnvironmentOffice setting, overseeing mail operationsMailroom or shipping area, supervising staff
ResponsibilitiesManaging mail processing, logistics, and staff coordinationSupervising mailroom staff and daily mail handling tasks

The Mail Processing Manager typically has broader responsibilities, including overseeing entire mail operations and logistics, often requiring management skills and certifications. The Mailroom Supervisor focuses on daily mail handling and supervising staff. Both roles are essential in organizations with large mailing needs, but the manager position involves higher-level planning and coordination.

What are the most commonly searched types of Mail Processing jobs in Houston, TX?

The most popular types of Mail Processing jobs in Houston, TX are:

What cities near Houston, TX are hiring for Mail Processing Manager jobs?

Cities near Houston, TX with the most Mail Processing Manager job openings:

Mail Processing Manager jobs near you

Development Coordinator

Houston Humane Society

Houston, TX • On-site

$40K - $54K/yr

Full-time

Posted 24 days ago

Job description

Position Overview

The Development Coordinator is a member of the development team responsible for providing administrative and operational support to the Development Department by ensuring the accurate processing of gift entry, maintaining data accuracy and donor records, preparing donor acknowledgments, tracking in-kind donations, and assisting department with fundraising initiatives.


This role works closely with the Development Director and Finance Department to ensure accurate revenue recording, strong internal controls, excellent donor service, and reliable data for strategic decision-making.


The Development Coordinator will assist with operations infrastructure, including daily gift entry, pledge tracking, recurring gift management, CRM administration, and reconciliation with finance. This position is accountable for accuracy, reporting timeliness, operational integrity, PCI compliance, and data security across development systems and processes.


Duties and Responsibilities
  • Process daily gift entry and ensure the accurate and timely processing, auditing, coding, and recording of all donations from multiple channels, including online, direct mail, events, in-kind, matching gifts, third-party platforms, stock, and over-the-counter contributions.
  • Maintain pledge tracking, recurring gift administration, matching gift workflows, tribute gifts, and other donor revenue processes to ensure complete and accurate donor records.
  • Reconcile all gifts processed with the finance department and ensure daily, monthly, campaign, and year-end reporting aligns with financial records and departmental revenue tracking.
  • Prepare donor acknowledgment letters, tax receipts, tribute notifications, and other stewardship correspondence for review and distribution.
  • Maintain accurate donor and constituent records within organization’s CRM by performing routine database update – address changes, communication preference updates, returned mail processing, and duplicate record cleanup.
  • Track and document in-kind donations, including fair market value (FMV) information and supporting documentation, ensuring gifts are properly recorded.
  • Maintain physical and electronic donor files and supporting documentation.
  • Respond to routine donor inquiries and provide excellent customer service while maintaining confidentiality.
  • Other duties as assigned.
Supervision Received

Works under the general direction of the Development Director.


Supervision Exercised

N/A


Qualifications and Skills
  • Associate’s degree preferred; Bachelor’s degree in business, nonprofit management, communications, or a related field is a plus. Equivalent experience may be considered.
  • Minimum of three to five years of administrative, database, financial reconciliation, or nonprofit support experience preferred.
  • Demonstrated experience processing gift entry, donor records, reporting, and revenue reconciliation with a high degree of accuracy and accountability.
  • Experience with a nonprofit donor database or CRM required; DonorPerfect experience a plus.
  • Experience working in a nonprofit development environment preferred.
  • Strong understanding of gift entry, donor stewardship, gift documentation, pledge management, matching gifts, and tribute gifts.
  • Working knowledge of data security standards, internal controls, and PCI compliance related to payment processing and donor information management.
  • Proficiency in Microsoft Office, especially Excel and Word, and the ability to learn new systems quickly.
  • Strong written and verbal communication skills.
  • Ability to maintain confidentiality and handle sensitive donor information with professionalism.
  • Strong ability to work collaboratively with staff, volunteers, and donors.
  • High ethical standards and demonstrated ability to maintain confidentiality and discretion in handling donor and organizational information.
  • Detail-oriented, process-driven, and committed to operational excellence, reporting timeliness, and continuous improvement.
Working Conditions
  • Performs work primarily in an office setting.
  • May occasionally support events or fundraising activities outside normal business hours.
  • Potential exposure to animal bites and scratches in an animal welfare environment.
  • Frequent walking, standing, bending, and stooping.
Physical Demands
  • Sitting for extended periods of time.
  • Frequent use of a computer and standard office equipment.
  • Ability to lift up to 30 pounds.