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Mail Data Processor Jobs (NOW HIRING)

Full Sail Media Design

Mail Data Specialist

Baltimore, MD · On-site

$17 - $22.50/hr

The Mail Data Specialist oversees mailing list acquisition, database processing, presorting, postal documentation, USPS paperwork, and mailing permits while ensuring clients receive the lowest ...

Full Sail Media Design

Mail Data Specialist

Baltimore, MD · On-site

$17 - $22.50/hr

The Mail Data Specialist oversees mailing list acquisition, database processing, presorting, postal documentation, USPS paperwork, and mailing permits while ensuring clients receive the lowest ...

Full Sail Media Co.

Mail Data Specialist

Baltimore, MD · On-site

$17 - $22.50/hr

The Mail Data Specialist oversees mailing list acquisition, database processing, presorting, postal documentation, USPS paperwork, and mailing permits while ensuring clients receive the lowest ...

Samaritan's Purse

Mail Clerk

Boone, NC · On-site

$14 - $17/hr

Respond with Compassionate Action We are seeking a Mail Clerk to join our Mail & Data Processing team in Boone, NC . Through humanitarian work, the goal and purpose of Samaritan's Purse are to help ...

Samaritan's Purse

Mail Clerk

Boone, NC · On-site

$14 - $17/hr

Respond with Compassionate Action We are seeking a Mail Clerk to join our Mail & Data Processing team in Boone, NC . Through humanitarian work, the goal and purpose of Samaritan's Purse are to help ...

Adecco

Data Processor

Wilmington, DE · On-site

$18/hr

As a Data Processor, you will play a key role in managing incoming mail, documents, and payments from start to finish. Your main responsibilities include sorting, scanning, and data entry of both ...

Ohio County Healthcare

Data Processor

Hartford, KY · On-site

POSITION TITLE: 066 - Data Processor LOCATION: Business Office REPORTS TO: Director of Patient ... daily mail Copy and post all insurance checks in ECW/CPSI/MT Add up all checks and make a daily ...

Ohio County Healthcare

Data Processor

Hartford, KY · On-site

POSITION TITLE: 066 - Data Processor LOCATION: Business Office REPORTS TO: Director of Patient ... mail • Copy and post all insurance checks in ECW/CPSI/MT • Add up all checks and make a daily ...

STI

Data Entry Assistant

Tallahassee, FL · On-site

$16 - $21.25/hr

Performs daily duties in the FWC Bryant Building mailroom, picking up, sorting mail Data entry of ... mail runs twice daily. (using FWC furnished vehicle) Processing daily, all outgoing mail and ...

STI

Data Entry Assistant

Tallahassee, FL · On-site

$14.50 - $19.25/hr

Performs daily duties in the FWC Bryant Building mailroom, picking up, sorting mail Data entry of ... mail runs twice daily. (using FWC furnished vehicle) Processing daily, all outgoing mail and ...

4pconsultinginc

Mail Processor

Atlanta, GA · On-site

$15.50 - $18.25/hr

Mail Processor Location: Atlanta, GA 30308Contract : Temporary | 60-Day Assignment | Onsite Company ... Perform basic administrative tasks , including data entry and record-keeping. * Maintain ...

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How much do mail data processor jobs pay per hour?

As of Sep 9, 2026, the average hourly pay for mail data processor in the United States is $20.27, according to ZipRecruiter salary data. Most workers in this role earn between $16.11 and $22.36 per hour, depending on experience, location, and employer.

What is a mail data processor?

Mail Data Processors are professionals responsible for handling, sorting, and processing incoming and outgoing mail, often using specialized computer systems and software. They ensure mail is accurately tracked, logged, and delivered to the appropriate recipients within an organization or postal facility. Their duties may also include maintaining records, preparing reports, and ensuring compliance with postal regulations. This role requires attention to detail, organizational skills, and familiarity with data entry procedures.

What skills and qualifications are needed to be a mail data processor?

To thrive as a Mail Data Processor, you need strong attention to detail, data entry accuracy, and familiarity with mail sorting procedures, often supported by a high school diploma or equivalent. Proficiency with automated mail processing equipment, barcode scanners, and mail tracking software is typically required. Dependability, time management, and the ability to work efficiently in a team are important soft skills in this role. These skills and qualities are vital to ensure the timely, accurate handling and routing of mail, which supports efficient business and postal operations.

What challenges do mail data processors face when handling high mail volumes, and how can they be managed?

Mail Data Processors often encounter challenges when processing large volumes of mail, especially during peak periods such as holidays or end-of-quarter billing cycles. Staying organized, managing time efficiently, and maintaining attention to detail are essential to ensure accuracy and timely delivery. Utilizing automated sorting systems, following standard operating procedures, and communicating proactively with team members can help manage workload and minimize errors. Regular training and familiarity with the latest mail processing technologies also contribute to overcoming these challenges.

What states have the most Mail Data Processor jobs?

States with the most job openings for Mail Data Processor jobs include:

What are popular job titles related to Mail Data Processor jobs?

For Mail Data Processor jobs, the most frequently searched job titles are:

Mail Data Processor jobs near you

Mail Data Specialist

Baltimore, MD • On-site

Full Sail Media Design
See more jobs at Full Sail Media Designexternal

$17 - $22.50/hr

Full-time

Re-posted 11 days ago

Job description

MAIL DATA SPECIALIST
JOB DESCRIPTION
Reporting Relationship:
The Mail Data Specialist currently reports directly to the President.
Summary
Full Sail Media's Mail Data Specialist is responsible for managing the data, postal compliance, and mailing logistics that drive the company's direct mail operations. This position serves as the primary coordinator between Sales, Customer Service, Production, Mailing Operations, list providers, and the United States Postal Service to ensure every direct mail campaign is accurate, compliant, cost-effective, and delivered on schedule.
The Mail Data Specialist oversees mailing list acquisition, database processing, presorting, postal documentation, USPS paperwork, and mailing permits while ensuring clients receive the lowest available postage rates whenever possible.
The Mail Data Specialist will serve as the company's internal mailing strategist by advising Account Managers and clients on list selection, segmentation, personalization, postal optimization, and campaign execution to maximize response rates while minimizing postage costs.
This role requires exceptional attention to detail, strong analytical thinking, and the ability to coordinate multiple projects simultaneously in a deadline-driven production environment.
The Mail Data Specialist is:
  • A data steward who understands that the quality of every mailing begins with accurate data.
  • A USPS compliance expert who ensures every mailing meets postal regulations and qualifies for available discounts.
  • Highly organized and capable of managing numerous mailing projects simultaneously.
  • Detail-oriented, recognizing that small data errors can create significant production costs.
  • A problem solver who proactively identifies mailing issues before they impact production schedules.
  • A collaborative partner who works closely with Sales, Customer Service, Production, Purchasing, and Mailing Operations.
  • A continuous learner who remains current on USPS regulations, postal promotions, and mailing technology.
  • Customer focused, recognizing that successful mail delivery directly impacts client satisfaction and campaign performance.
  • Process minded, always seeking opportunities to improve efficiency, reduce postage costs, and eliminate waste.

Requirements
DAY-TO-DAY ACTIVITIES
  • Purchase mailing lists from approved data providers based on client targeting criteria.
  • Process customer-provided mailing lists for production.
  • Remove duplicate records and prepare mailing files for production.
  • Coordinate list hygiene, suppression processing, and merge/purge operations.
  • Prepare postal documentation for all mailing projects.
  • Generate USPS postage statements and required mailing paperwork.
  • Coordinate mailing permits and permit usage.
  • Schedule mail appointments with USPS and other postal facilities.
  • Coordinate mail drop schedules with Production and Shipping.
  • Monitor USPS promotions and identify opportunities to reduce postage costs.
  • Ensure all mailings comply with USPS Domestic Mail Manual regulations.
  • Work with customers to resolve mailing data issues before production.
  • Coordinate with Customer Service to verify mailing quantities, postage estimates, and mailing dates.
  • Communicate with Sales regarding list recommendations, targeting options, and postal savings opportunities.
  • Maintain mailing databases and documentation.
  • Monitor postage balances and coordinate permit replenishment.
  • Maintain relationships with list brokers, data vendors, and USPS Business Mail Entry Units.
  • Troubleshoot returned mail, addressing issues, and postal exceptions.
  • Maintain documentation of mailing procedures and department best practices.
  • Support continuous improvement initiatives throughout the mailing operation.

QUALIFICATIONS
Education & Experience
  • Associate's or Bachelor's degree preferred.
  • Two to five years of experience in direct mail, mailing services, data processing, or print production.
  • Experience working with USPS regulations and Business Mail Entry preferred.
  • Experience using mailing software such as Satori, BCC Software, AccuZIP, or similar systems preferred.

Knowledge & Skills
  • Strong understanding of USPS mailing regulations.
  • Knowledge of NCOA, CASS certification, presorting, and postal discounts.
  • Experience purchasing and processing mailing lists.
  • Strong Microsoft Excel skills.
  • Ability to manipulate and validate large datasets.
  • Excellent organizational and project management skills.
  • Strong attention to detail.
  • Excellent written and verbal communication.
  • Ability to prioritize multiple deadlines.
  • Problem-solving mindset.
  • Commitment to continuous improvement.

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