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Mail Data Specialist Jobs (NOW HIRING)

Full Sail Media Design

Mail Data Specialist

Baltimore, MD · On-site

$17 - $22.50/hr

MAIL DATA SPECIALIST Reporting Relationship: The Mail Data Specialist currently reports directly to the President. Summary Full Sail Media's Mail Data Specialist is responsible for managing the data ...

Full Sail Media Design

Mail Data Specialist

Baltimore, MD · On-site

$17 - $22.50/hr

MAIL DATA SPECIALIST Reporting Relationship: The Mail Data Specialist currently reports directly to the President. Summary Full Sail Media's Mail Data Specialist is responsible for managing the data ...

Full Sail Media Co.

Mail Data Specialist

Baltimore, MD · On-site

$17 - $22.50/hr

Mail Data Specialist Full Sail Media's Mail Data Specialist is responsible for managing the data, postal compliance, and mailing logistics that drive the company's direct mail operations. This ...

HIAS Inc

Development Data Specialist

Silver Spring, MD · On-site +1

$65K - $75K/yr

HIAS seeks a Development Data Specialist to support the day-to-day administration and maintenance ... Perform routine data maintenance activities, including duplication address updates, returned mail ...

HIAS Inc

Development Data Specialist

Silver Spring, MD · On-site

$60 - $80/hr

HIAS seeks a Development Data Specialist to support the day-to-day administration and maintenance ... Perform routine data maintenance activities, including duplication address updates, returned mail ...

HIAS

Development Data Specialist

Manhattan, NY · On-site

$65K - $75K/yr

Development Data Specialist HIAS seeks a Development Data Specialist to support the day-to-day ... Perform routine data maintenance activities, including duplication address updates, returned mail ...

HIAS

Development Data Specialist

Silver Spring, MD · On-site

$65K - $75K/yr

Development Data Specialist HIAS seeks a Development Data Specialist to support the day-to-day ... Perform routine data maintenance activities, including duplication address updates, returned mail ...

HIAS Inc

Development Data Specialist

Manhattan, NY · On-site

$60 - $80/hr

HIAS seeks a Development Data Specialist to support the day-to-day administration and maintenance ... Perform routine data maintenance activities, including duplication address updates, returned mail ...

The Pennsylvania State University

$40K - $58K/yr

... Data & Print Specialist for its Multimedia and Print Center (MPC). The role focuses on preparing ... The position also involves operating print/mail equipment, preparing print-ready files, and ...

YOUNGWILLIAMS INC

Legal Specialist

Junction City, KS · On-site

The Legal Specialist provides excellent customer service and performs routine clerical and administrative work in handling mail, data processing, and record keeping of the court team. Essential Job ...

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How much do mail data specialist jobs pay per year?

As of Sep 9, 2026, the average yearly pay for mail data specialist in the United States is $72,947.00, according to ZipRecruiter salary data. Most workers in this role earn between $52,000.00 and $87,000.00 per year, depending on experience, location, and employer.

What is a mail data specialist?

Mail Data Specialists are professionals who manage and process data related to mail operations, such as mailing lists, address validation, and postal sorting. They ensure that mailing campaigns are accurate, efficient, and compliant with postal regulations. Their work often involves using specialized software to analyze, format, and optimize data for bulk mailings, helping organizations save money and improve delivery rates. Additionally, they may assist in troubleshooting data issues and coordinating with other departments to support overall mail operations.

What are the key skills and qualifications needed to thrive as a mail data specialist?

To thrive as a Mail Data Specialist, you need strong data entry skills, attention to detail, and proficiency in managing large databases, often supported by a high school diploma or associate degree in a related field. Familiarity with mail management software, Microsoft Excel, and database systems like SQL is typically required. Strong organizational skills, problem-solving abilities, and effective communication set exceptional specialists apart. These skills ensure accurate mail processing, data integrity, and efficient workflow within organizations handling high volumes of correspondence.

What are some common challenges mail data specialists face when managing large-scale mailing campaigns?

Mail Data Specialists often encounter challenges related to data accuracy and integration, as they must ensure mailing lists are up-to-date and free from duplicates or formatting errors. Coordinating with multiple departments, such as marketing and IT, to gather and validate data can also be complex. Additionally, adhering to postal regulations and optimizing mailing processes for cost-efficiency requires attention to detail and continuous learning. Effective communication and strong organizational skills are key to overcoming these challenges.

What cities are hiring for Mail Data Specialist jobs?

Cities with the most Mail Data Specialist job openings:

What states have the most Mail Data Specialist jobs?

States with the most job openings for Mail Data Specialist jobs include:

What are popular job titles related to Mail Data Specialist jobs?

For Mail Data Specialist jobs, the most frequently searched job titles are:

Infographic showing various Mail Data Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 84% Full Time, 11% Part Time, and 4% Contract. Highlights an 86% Physical, 4% Hybrid, and 10% Remote job distribution, with an average salary of $72,947 per year, or $35.1 per hour.

Mail Data Specialist

Baltimore, MD • On-site

Full Sail Media Design
See more jobs at Full Sail Media Designexternal

$17 - $22.50/hr

Full-time

Re-posted 10 days ago

Job description

MAIL DATA SPECIALIST
JOB DESCRIPTION
Reporting Relationship:
The Mail Data Specialist currently reports directly to the President.
Summary
Full Sail Media's Mail Data Specialist is responsible for managing the data, postal compliance, and mailing logistics that drive the company's direct mail operations. This position serves as the primary coordinator between Sales, Customer Service, Production, Mailing Operations, list providers, and the United States Postal Service to ensure every direct mail campaign is accurate, compliant, cost-effective, and delivered on schedule.
The Mail Data Specialist oversees mailing list acquisition, database processing, presorting, postal documentation, USPS paperwork, and mailing permits while ensuring clients receive the lowest available postage rates whenever possible.
The Mail Data Specialist will serve as the company's internal mailing strategist by advising Account Managers and clients on list selection, segmentation, personalization, postal optimization, and campaign execution to maximize response rates while minimizing postage costs.
This role requires exceptional attention to detail, strong analytical thinking, and the ability to coordinate multiple projects simultaneously in a deadline-driven production environment.
The Mail Data Specialist is:
  • A data steward who understands that the quality of every mailing begins with accurate data.
  • A USPS compliance expert who ensures every mailing meets postal regulations and qualifies for available discounts.
  • Highly organized and capable of managing numerous mailing projects simultaneously.
  • Detail-oriented, recognizing that small data errors can create significant production costs.
  • A problem solver who proactively identifies mailing issues before they impact production schedules.
  • A collaborative partner who works closely with Sales, Customer Service, Production, Purchasing, and Mailing Operations.
  • A continuous learner who remains current on USPS regulations, postal promotions, and mailing technology.
  • Customer focused, recognizing that successful mail delivery directly impacts client satisfaction and campaign performance.
  • Process minded, always seeking opportunities to improve efficiency, reduce postage costs, and eliminate waste.

Requirements
DAY-TO-DAY ACTIVITIES
  • Purchase mailing lists from approved data providers based on client targeting criteria.
  • Process customer-provided mailing lists for production.
  • Remove duplicate records and prepare mailing files for production.
  • Coordinate list hygiene, suppression processing, and merge/purge operations.
  • Prepare postal documentation for all mailing projects.
  • Generate USPS postage statements and required mailing paperwork.
  • Coordinate mailing permits and permit usage.
  • Schedule mail appointments with USPS and other postal facilities.
  • Coordinate mail drop schedules with Production and Shipping.
  • Monitor USPS promotions and identify opportunities to reduce postage costs.
  • Ensure all mailings comply with USPS Domestic Mail Manual regulations.
  • Work with customers to resolve mailing data issues before production.
  • Coordinate with Customer Service to verify mailing quantities, postage estimates, and mailing dates.
  • Communicate with Sales regarding list recommendations, targeting options, and postal savings opportunities.
  • Maintain mailing databases and documentation.
  • Monitor postage balances and coordinate permit replenishment.
  • Maintain relationships with list brokers, data vendors, and USPS Business Mail Entry Units.
  • Troubleshoot returned mail, addressing issues, and postal exceptions.
  • Maintain documentation of mailing procedures and department best practices.
  • Support continuous improvement initiatives throughout the mailing operation.

QUALIFICATIONS
Education & Experience
  • Associate's or Bachelor's degree preferred.
  • Two to five years of experience in direct mail, mailing services, data processing, or print production.
  • Experience working with USPS regulations and Business Mail Entry preferred.
  • Experience using mailing software such as Satori, BCC Software, AccuZIP, or similar systems preferred.

Knowledge & Skills
  • Strong understanding of USPS mailing regulations.
  • Knowledge of NCOA, CASS certification, presorting, and postal discounts.
  • Experience purchasing and processing mailing lists.
  • Strong Microsoft Excel skills.
  • Ability to manipulate and validate large datasets.
  • Excellent organizational and project management skills.
  • Strong attention to detail.
  • Excellent written and verbal communication.
  • Ability to prioritize multiple deadlines.
  • Problem-solving mindset.
  • Commitment to continuous improvement.

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