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Direct Mail Data Specialist Jobs (NOW HIRING)

Full Sail Media Design

Mail Data Specialist

Baltimore, MD · On-site

$17 - $22.50/hr

Summary Full Sail Media's Mail Data Specialist is responsible for managing the data, postal compliance, and mailing logistics that drive the company's direct mail operations. This position serves as ...

Full Sail Media Design

Mail Data Specialist

Baltimore, MD · On-site

$17 - $22.50/hr

Summary Full Sail Media's Mail Data Specialist is responsible for managing the data, postal compliance, and mailing logistics that drive the company's direct mail operations. This position serves as ...

Full Sail Media Co.

Mail Data Specialist

Baltimore, MD · On-site

$17 - $22.50/hr

Mail Data Specialist Full Sail Media's Mail Data Specialist is responsible for managing the data, postal compliance, and mailing logistics that drive the company's direct mail operations. This ...

Corporate Tools

Direct Mail Specialist

Post Falls, ID · On-site +1

$80K/yr

Overview Corporate Tools is looking for a Direct Mail Specialist to oversee our direct mail ... You'll collaborate with engineering and data teams to create audience files, refine targeting lists ...

OX Floors

Be Seen First

Direct Mail Manager

Stuart, FL · On-site

$40K - $55K/yr

Direct Mail Marketing Manager OX Floors - Concrete Coatings Position Summary OX Floors is seeking a ... Data & Targeting * Analyze customer and lead data to identify the highest-performing geographic ...

Kirkwood

Be Seen First

Senior Account Executive - Direct Mail

Wilmington, MA · Remote

$100K - $150K/yr

... specialists to develop and implement targeted direct mail programs that drive customer acquisition ... Respond to ad hoc reporting and data requests from internal and external partners * Track, compile ...

HIAS

Development Data Specialist

Manhattan, NY · On-site

$65K - $75K/yr

Development Data Specialist HIAS seeks a Development Data Specialist to support the day-to-day ... Familiarity with direct mail production workflows and data file specifications for mail house ...

HIAS

Development Data Specialist

Silver Spring, MD · On-site

$65K - $75K/yr

Development Data Specialist HIAS seeks a Development Data Specialist to support the day-to-day ... Familiarity with direct mail production workflows and data file specifications for mail house ...

HIAS Inc

Development Data Specialist

Silver Spring, MD · On-site +1

$65K - $75K/yr

HIAS seeks a Development Data Specialist to support the day-to-day administration and maintenance ... Familiarity with direct mail production workflows and data file specifications for mail house ...

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Direct Mail Data Specialist information

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How much do direct mail data specialist jobs pay per hour?

As of Sep 10, 2026, the average hourly pay for direct mail data specialist in the United States is $32.20, according to ZipRecruiter salary data. Most workers in this role earn between $21.15 and $39.42 per hour, depending on experience, location, and employer.

What is a direct mail data specialist?

Direct Mail Data Specialists are professionals who manage, organize, and analyze data used in direct mail marketing campaigns. They are responsible for ensuring mailing lists are accurate, segmented correctly, and compliant with regulations. Their work helps organizations target the right audiences to maximize campaign effectiveness and minimize waste. Tasks often include database management, data cleansing, deduplication, and preparing data files for print production. Strong attention to detail and proficiency with data management tools are essential for this role.

What skills and qualifications are needed to thrive as a direct mail data specialist?

To thrive as a Direct Mail Data Specialist, you need a strong background in data management, database manipulation, and an understanding of direct mail marketing principles, often supported by a degree in information technology, marketing, or a related field. Proficiency with data processing tools such as SQL, Microsoft Excel, CRM systems, and specialized direct mail software like BCC Mail Manager is crucial. Strong attention to detail, analytical thinking, and effective communication skills help ensure data accuracy and successful collaboration with marketing teams. These skills and qualities are essential to manage complex datasets, minimize errors, and deliver targeted, effective direct mail campaigns.

How does a direct mail data specialist typically collaborate with marketing and creative teams during a campaign?

A Direct Mail Data Specialist works closely with marketing and creative teams to ensure that data-driven targeting aligns with campaign goals and messaging. They provide audience segmentation and mailing lists based on campaign requirements, and may advise on personalization options based on available data. Regular meetings or communications are common to coordinate timelines, address data quality issues, and ensure compliance with privacy standards. This collaboration ensures that the right messages reach the right audiences efficiently, maximizing campaign effectiveness.

What is the difference between Direct Mail Data Specialist vs Data Analyst?

AspectDirect Mail Data SpecialistData Analyst
Primary FocusManaging and segmenting mailing lists for direct mail campaignsAnalyzing data to inform business decisions across various departments
Skills & CertificationsDatabase management, data segmentation, familiarity with mailing platformsStatistical analysis, data visualization, proficiency in analytics tools
Work EnvironmentMarketing or direct mail departments, often in marketing agencies or in-house teamsAcross multiple industries, in analytics or data departments

The main difference is that a Direct Mail Data Specialist focuses specifically on managing mailing lists and data for direct mail campaigns, while a Data Analyst has a broader role analyzing data to support various business functions. Both roles require strong data management skills, but their applications and industry focus differ.

What cities are hiring for Direct Mail Data Specialist jobs?

Cities with the most Direct Mail Data Specialist job openings:

What states have the most Direct Mail Data Specialist jobs?

States with the most job openings for Direct Mail Data Specialist jobs include:

What are popular job titles related to Direct Mail Data Specialist jobs?

For Direct Mail Data Specialist jobs, the most frequently searched job titles are:

Mail Data Specialist

Baltimore, MD • On-site

Full Sail Media Design
See more jobs at Full Sail Media Designexternal

$17 - $22.50/hr

Full-time

Re-posted 11 days ago

Job description

MAIL DATA SPECIALIST
JOB DESCRIPTION
Reporting Relationship:
The Mail Data Specialist currently reports directly to the President.
Summary
Full Sail Media's Mail Data Specialist is responsible for managing the data, postal compliance, and mailing logistics that drive the company's direct mail operations. This position serves as the primary coordinator between Sales, Customer Service, Production, Mailing Operations, list providers, and the United States Postal Service to ensure every direct mail campaign is accurate, compliant, cost-effective, and delivered on schedule.
The Mail Data Specialist oversees mailing list acquisition, database processing, presorting, postal documentation, USPS paperwork, and mailing permits while ensuring clients receive the lowest available postage rates whenever possible.
The Mail Data Specialist will serve as the company's internal mailing strategist by advising Account Managers and clients on list selection, segmentation, personalization, postal optimization, and campaign execution to maximize response rates while minimizing postage costs.
This role requires exceptional attention to detail, strong analytical thinking, and the ability to coordinate multiple projects simultaneously in a deadline-driven production environment.
The Mail Data Specialist is:
  • A data steward who understands that the quality of every mailing begins with accurate data.
  • A USPS compliance expert who ensures every mailing meets postal regulations and qualifies for available discounts.
  • Highly organized and capable of managing numerous mailing projects simultaneously.
  • Detail-oriented, recognizing that small data errors can create significant production costs.
  • A problem solver who proactively identifies mailing issues before they impact production schedules.
  • A collaborative partner who works closely with Sales, Customer Service, Production, Purchasing, and Mailing Operations.
  • A continuous learner who remains current on USPS regulations, postal promotions, and mailing technology.
  • Customer focused, recognizing that successful mail delivery directly impacts client satisfaction and campaign performance.
  • Process minded, always seeking opportunities to improve efficiency, reduce postage costs, and eliminate waste.

Requirements
DAY-TO-DAY ACTIVITIES
  • Purchase mailing lists from approved data providers based on client targeting criteria.
  • Process customer-provided mailing lists for production.
  • Remove duplicate records and prepare mailing files for production.
  • Coordinate list hygiene, suppression processing, and merge/purge operations.
  • Prepare postal documentation for all mailing projects.
  • Generate USPS postage statements and required mailing paperwork.
  • Coordinate mailing permits and permit usage.
  • Schedule mail appointments with USPS and other postal facilities.
  • Coordinate mail drop schedules with Production and Shipping.
  • Monitor USPS promotions and identify opportunities to reduce postage costs.
  • Ensure all mailings comply with USPS Domestic Mail Manual regulations.
  • Work with customers to resolve mailing data issues before production.
  • Coordinate with Customer Service to verify mailing quantities, postage estimates, and mailing dates.
  • Communicate with Sales regarding list recommendations, targeting options, and postal savings opportunities.
  • Maintain mailing databases and documentation.
  • Monitor postage balances and coordinate permit replenishment.
  • Maintain relationships with list brokers, data vendors, and USPS Business Mail Entry Units.
  • Troubleshoot returned mail, addressing issues, and postal exceptions.
  • Maintain documentation of mailing procedures and department best practices.
  • Support continuous improvement initiatives throughout the mailing operation.

QUALIFICATIONS
Education & Experience
  • Associate's or Bachelor's degree preferred.
  • Two to five years of experience in direct mail, mailing services, data processing, or print production.
  • Experience working with USPS regulations and Business Mail Entry preferred.
  • Experience using mailing software such as Satori, BCC Software, AccuZIP, or similar systems preferred.

Knowledge & Skills
  • Strong understanding of USPS mailing regulations.
  • Knowledge of NCOA, CASS certification, presorting, and postal discounts.
  • Experience purchasing and processing mailing lists.
  • Strong Microsoft Excel skills.
  • Ability to manipulate and validate large datasets.
  • Excellent organizational and project management skills.
  • Strong attention to detail.
  • Excellent written and verbal communication.
  • Ability to prioritize multiple deadlines.
  • Problem-solving mindset.
  • Commitment to continuous improvement.

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