1.) Procurement & Order Management
- Create and manage Purchase Orders (PO) using internal systems
- Review and validate purchase requests for accuracy, pricing, and specifications
- Maintain accurate records of product details, cost structures, and order information
- Monitor order status and ensure timely processing and updates
- Coordinate and support receiving activities, including verification of delivered goods against purchase orders.
- Verify incoming shipments against purchase orders and resolve discrepancies if any
2.) Import/Export & Trade Compliance
- Coordinate import and export activities in accordance with Incoterms
- Manage and ensure proper tariff classification and customs compliance
- Work with logistics partners and customs brokers to ensure smooth international shipments
- Identify and address potential risks related to international trade and regulations
3.) Logistics Coordination
- Manage transportation and logistics processes to ensure on-time delivery and minimize costs
- Collaborate with logistics partners to optimize shipping methods and routes for international and domestic shipments.
- Monitor carrier performance and address service-related concerns to maintain seamless operations
- Track shipments, follow up on delivery schedules, and maintain accurate records of logistics activities
4.) Risk Management & Cost Control
- Analyze procurement risks, including supply delays, cost fluctuations, and compliance issues
- Evaluate order conditions and identify potential operational or financial risks
- Support cost control initiatives and identify opportunities for cost optimization
- Ensure procurement decisions align with company cost and efficiency goals
5.) Cross-functional Coordination
- Work closely with internal teams such as logistics, planning, and finance
- Coordinate to resolve supply, delivery, or data-related issues
- Ensure smooth communication between internal stakeholders and external partners
- Support continuous improvement of procurement and supply chain processes
6.) Handle ERP (D365) system
- Input purchase order for production, split or revise sales order along with delivery schedule.
- Input and update stock, delivery information in the system.
- Strongly encouraged to propose improvements on how to utilize D365's functions based on actual workflow and needs.
7.) Continued improvement activities
- Constant evaluation of company's systems and processes to look for ways and/or methods to improve on current practices.
- Involvement with customer on projects related to system and process improvements
- Continually expanding knowledge base within D365.
8.) Develop and prepare executive/administrative reports as directed