Lockbox Manager Jobs in Madison, WI (NOW HIRING)

Department: Treasurer

Pay Grade: 118

FLSA Status: Exempt

Pay Range Min $129,342 / Mid $164,910 / Max $200,480

DEADLINE: August 9, 2026

JOB SUMMARY

This position reports to the Chief Financial Officer (CFO) or designated Finance executive and serves as the senior leader for CCWA’s Treasury function. The Treasurer is responsible for enterprise cash management, investments, debt portfolio oversight, revenue bond financing and refunding/refinancing, grant draw funding, OPEB trust and liability coordination, banking relationships, liquidity planning, flow of funds, and treasury-related financial risk management.

This strategic leadership role protects public funds, supports major capital financing, facilitates debt issuances and debt closings, and coordinates with bond counsel, disclosure counsel, financial advisors, trustees, lenders, banks, and internal legal resources. The Treasurer ensures compliance with the Master Bond Resolution, debt agreements, grant draw requirements, public funds investment policies, and CCWA Finance policies. The role also leads finance-wide internal control improvements for treasury-related touchpoints across cash, debt, banking, investments, payments, reconciliations, and financial reporting.

ESSENTIAL JOB FUNCTIONS Cash Management & Forecasting

• Lead enterprise cash management, daily and long-range forecasting, liquidity planning, and funding strategies for operating, capital, debt service, custodial, OPEB, reserve, Rate Stabilization, and Renewal and Extension funds.
• Oversee receipt and disbursement of funds, interfund transfers, monthly true-up activity, and JDE cash account review to ensure timely accounting, reconciliation, and reporting.
• Direct grant draws and capital project funding in accordance with grant requirements, reimbursement schedules, and construction draw documentation.
• Ensure all wire transfers, ACH activity, trustee transfers, debt service payments, and OPEB funding are properly approved, documented, and controlled.
• Maintain oversight of CCWA's flow of funds, including revenue set-asides, debt service, reserve funding, restricted funds, trustee accounts, and liquidity targets.

Banking & Investment Administration

• Serve as the primary contact for banking, trustee, investment, custody, merchant services, lockbox, and payment processor relationships.
• Oversee bank account structure, signer changes, online banking entitlements, ACH fraud filters, positive pay, wire controls, lockbox retention, returned items, chargebacks, and merchant settlements.
• Invest public funds to protect principal, maintain liquidity, maximize earnings, and comply with law, CCWA's Investment Management Policy, and approved risk tolerance.
• Ensure protection, collateralization, custody, and safekeeping of all funds, securities, OPEB trust assets, and financial instruments.
• Oversee OPEB trust activity and support OPEB liability reporting, investment performance, actuarial data requests, GASB 74/75 support, and OPEB Trust Committee reporting.

Debt Management & Compliance

• Lead debt portfolio management for GEFA, WIFIA, revenue bonds, Series 2025 Notes/line of credit, future take-out/refunding bonds, trustee accounts, and related obligations.
• Oversee planning, issuance, refunding/refinancing, defeasance, and ongoing compliance for debt transactions, including coordination with bond counsel, disclosure counsel, rating agencies, advisors, and lenders.
• Maintain compliance with the Master Bond Resolution, supplemental resolutions, debt agreements, covenants, reserve requirements, debt service coverage considerations, continuing disclosure, and trustee requirements.
• Monitor debt service coverage, principal, interest, unused fees, draws, reimbursements, and trustee/custodial transfers.
• Advise the CFO and leadership on the annual and long-term plan of finance, rate stabilization, operating reserves, capital funding, liquidity, and debt capacity.
• Develop and review financial models to evaluate short-term and long-term financing needs, refunding savings, borrowing schedules, and investment strategies.
• Facilitate debt issuances, refunding/refinancing transactions, and debt closings

Financial Analysis & Reporting

• Oversee cash, investment, debt, OPEB, grant draw, revenue collection, and liquidity reports and dashboards for leadership.
• Support ACFR, GFOA, GASB, audit, and financial statement disclosures for cash, investments, debt, restricted funds, OPEB, and treasury activity.
• Analyze bank fees, interest earnings, earnings credit rates, market conditions, investment performance, and revenue bond refunding opportunities.

Policy & Internal Controls

• Lead updates to the Investment Management Policy, Debt Management Policy, bank account policies, wire/EFT policy, online banking administration, and fraud control procedures.
• Establish internal controls for cash receipts, disbursements, bank reconciliations, debt payments, grant draws, bank access, approvals, and segregation of duties.
• Coordinate with Accounting and Financial Reporting on JDE chart of accounts structure for cash, debt, interest income, restricted funds, transfers, and grant draw entries.
• Oversee DebtBook, JDE, bank reporting, BAI files, and treasury system improvements that enhance efficiency, transparency, and audit readiness.
• Ensure compliance with state statutes, public funds guidance, bond documents, municipal practices, and treasury best practices.

Supervisory Responsibilities

• Supervise the Treasury Manager and provide executive oversight of Treasury staff.
• Recruit, select, orient, train, coach, and develop Treasury employees.
• Lead employees to accomplish departmental and individual performance results. Communicate job expectations and establish, monitor, and appraise employee performance results.
• Manage, coach, and counsel CCWA employees by ensuring compliance with CCWA policies, procedures, and code of conduct standards.
• Performs other duties as assigned.

MINIMUM REQUIREMENTS TO PERFORM WORK

Bachelor's degree in Accounting, Finance, Business Administration, Public Administration, or a related field preferred; supplemented by eight (8) years of progressively responsible experience in treasury operations, public funds investment, debt administration, banking, public finance, or finance operations, including at least five (5) years of leadership or management experience, or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Experience with enterprise finance systems, online banking platforms, debt/cash management software, public sector debt, utility finance, and advanced Excel financial modeling is preferred. Must be able to demonstrate proficiency in performance of the essential functions and learn, comprehend, and apply all CCWA or departmental policies, practices, and procedures necessary to function effectively in the position.

Preferred Specific License, Certification, or Training:

• Certified Treasury Professional (CTP).
• Certified Public Accountant
• Public funds, debt management, banking, or treasury leadership preferred.

PHYSICAL DEMANDS:

Tasks may involve some pushing and/or pulling of objects and materials of light weight; tasks may also involve extended periods of time at a keyboard or workstation. Some tasks require the ability to perceive and discriminate colors or shades of colors, sounds, and visual cues or signals. Some tasks require the ability to communicate orally.

WORK ENVIRONMENT:

• Essential functions are regularly performed without exposure to adverse environmental conditions.
• Work is performed in a safe and secure work environment that may periodically have unpredictable requirements or demands.

At CCWA, it is our policy to provide equal employment opportunities to all employees, including temporary employees, and applicants for employment based on qualifications, abilities, and merit. Therefore, CCWA prohibits discrimination against employees, applicants or any other legally covered persons because of race, color, religion, national origin, age, sex (including pregnancy, sexual orientation and gender identity or expression), citizenship, genetic information, disability status, past, current, or prospective membership in the uniformed services or any other characteristic protected under applicable federal, state, or local law. This policy applies to all terms and conditions of employment, including, but not limited to job advertisements, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, benefits, and training.

Clayton County Water Authority has the right to revise this position description at any time and does not represent in any way a contract of employment.