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Library Acquisitions Assistant Jobs in Indiana (NOW HIRING)

Mayvin, Inc

Acquisition Quality Manager

Crane, IN · On-site

Establish and maintains electronic and/or hardcopy data library of documents and work order files ... Support and/or perform actions required to assist customers in obtaining compliance in the various ...

Mayvin, Inc

NSW - Crane Community

Crane, IN · Hybrid

... Assistant Manager, and Acquisition Quality Manager Senior professionals. These roles are essential ... Establish and maintain electronic and/or hardcopy data library of documents and work order files ...

Mayvin

NSW - Crane Community

Crane, IN · On-site

... Assistant Manager, and Acquisition Quality Manager Senior professionals. These roles are essential ... Establish and maintain electronic and/or hardcopy data library of documents and work order files ...

Mayvin, Inc

NSW - Crane Community

Crane, IN · On-site

$26.25 - $36/hr

Establish and maintain electronic and/or hardcopy data library of documents and work order files ... Participate in the development and maintenance of acquisition documents, and assist with the ...

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All JobsLibrary Acquisitions JobsLibrary Acquisitions Assistant JobsLibrary Acquisitions Assistant Jobs in Indiana

Library Acquisitions Assistant information

What is a library acquisitions assistant?

Library Acquisitions Assistants are support professionals who help manage the process of obtaining books, periodicals, digital resources, and other materials for a library. They work closely with librarians and vendors to identify needed resources, place orders, track shipments, and process invoices. Their responsibilities may also include maintaining acquisition records, assisting with budget management, and ensuring new materials are properly cataloged and made available to patrons. This role is essential for keeping library collections up-to-date and ensuring that users have access to requested and relevant materials.

What are the key skills and qualifications needed to thrive as a library acquisitions assistant?

To thrive as a Library Acquisitions Assistant, you need strong organizational skills, attention to detail, and familiarity with bibliographic and cataloging standards, typically supported by a degree or coursework in library science or a related field. Proficiency with integrated library systems (ILS), acquisitions software, and online databases is essential. Excellent communication, problem-solving abilities, and teamwork are valuable soft skills for collaborating with vendors and library staff. These skills and qualities are crucial for ensuring accurate, efficient acquisition and processing of library materials, which directly impacts the library's ability to serve its patrons.

What are some common challenges faced by a library acquisitions assistant, and how can they be managed?

Library Acquisitions Assistants often encounter challenges such as managing multiple purchase requests, tracking orders from various vendors, and ensuring timely receipt of materials. Balancing priorities and maintaining accurate records can be demanding, especially during peak acquisition periods or budget cycles. Effective communication with librarians, vendors, and finance departments helps alleviate these challenges, as does familiarity with library management systems and organizational procedures. Staying organized and proactive in problem-solving are key to success in this role.

What is the difference between Library Acquisitions Assistant vs Library Cataloging Assistant?

AspectLibrary Acquisitions AssistantLibrary Cataloging Assistant
Required CredentialsHigh school diploma or equivalent; some roles prefer library science courseworkHigh school diploma; coursework in library science or related field beneficial
Work EnvironmentLibraries, archives, or media centers involved in procurement and collection developmentLibraries or archives focusing on organizing and cataloging collections
Employer & Industry UsagePublic, academic, or special libraries involved in acquiring materialsLibraries and archives managing cataloging and classification tasks
Common Search & ComparisonOften compared for roles in library support staff focusing on acquisitionsCompared for roles in cataloging and metadata management

The Library Acquisitions Assistant primarily handles procurement and collection development, while the Library Cataloging Assistant focuses on organizing and cataloging library materials. Both roles support library operations but differ in their core responsibilities and skill sets.

What are popular job titles related to Library Acquisitions Assistant jobs in Indiana?

For Library Acquisitions Assistant jobs in Indiana, the most frequently searched job titles are:

What job categories do people searching Library Acquisitions Assistant jobs in Indiana look for?

The top searched job categories for Library Acquisitions Assistant jobs in Indiana are:

Library Acquisitions Assistant jobs near you

Library and Learning Commons Office Coordinator

Saint Mary's College

Notre Dame, IN • On-site

$17.75 - $23.50/hr

Full-time

Posted 9 days ago

Job description

Description

The Library & Learning Commons Office Coordinator provides comprehensive administrative and operational support for the Library & Learning Commons, serving as a central resource for the Library, Writing and Tutoring Center, Office of Student Success, and Accessibility Resources Office. This position ensures the efficient day-to-day operation of multiple departments by coordinating administrative functions, supporting financial processes, assisting with events and programming, maintaining records, and supervising student workers. The successful candidate will possess strong organizational skills, excellent communication abilities, attention to detail, initiative, and the ability to manage multiple priorities while working independently.

Job Responsibilities
  • Serve as the primary point of contact for the Library & Learning Commons by greeting visitors, responding to inquiries, and providing exceptional customer service.
  • Provide administrative support to the Library Director, faculty librarians, Writing Center, Office of Student Success, and Accessibility Resources Office.
  • Maintain departmental files, compose correspondence, order office supplies, and manage departmental mailboxes.
  • Coordinate with campus departments, including Academic Affairs and the Registrar's Office, to support daily operations.
  • Communicate website updates and content changes to the Marketing & Communications Office.
  • Assist with monitoring departmental budgets and maintain accurate financial records using spreadsheets.
  • Process purchase orders, reimbursements, check requests, and departmental acquisitions.
  • Coordinate logistics for meetings, special events, guest speakers, and campus programming, including room reservations, catering, maintenance work orders, and key requests.
  • Assist with hiring workflow, scheduling, and timecard processing for assigned student workers.
  • Maintain library acquisitions records and oversee electronic and paper filing systems.
  • Manage confidential student, faculty, and departmental records while ensuring accuracy and compliance.
  • Support the Accessibility Resources Office by maintaining accommodation request documentation.
  • Prepare reports, maintain departmental assessment records, record meeting minutes, and assist with instructional scheduling and document preparation.
  • Perform other related duties as assigned.
Minimum Qualifications
  • High school diploma or equivalent.
  • Administrative, secretarial, or office support experience.
  • Proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Workspace (Gmail, Google Calendar, Google Docs).
  • Ability to learn and use integrated database systems such as Banner and Oracle.
  • Excellent organizational, communication, and customer service skills.
  • Ability to manage multiple priorities while maintaining a high level of accuracy.
  • Ability to exercise sound judgment and maintain confidentiality.
Preferred Qualifications
  • Experience working in a higher education environment.
  • Experience with office management or administrative coordination.
  • Familiarity with web content management and website maintenance.
  • Experience supporting budgets, purchasing, and financial recordkeeping.
  • Experience supervising or coordinating student employees.
  • Experience maintaining confidential student or academic records.
  • Strong problem-solving skills and the ability to work collaboratively across multiple departments.
Schedule

Full-time, 12-month position

Eligibility to Work

Applicants must be legally authorized to work in the United States at the time of hire and must not require visa sponsorship from the College, either now or in the future.

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