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Levelset Jobs (NOW HIRING)

Creature

Construction Admin Assistant

Birmingham, AL · On-site

$17.75 - $22.75/hr

... LevelSet, Certificates of Insurance through MyCOI, and assist with state, local, trade, and specialty licensing requirements. Ensure compliance documentation is accurate and up to date. 4) Financial ...

Mullins Mechanical

Accounting Specialist

Carrollton, GA

$19.75 - $26.75/hr

Previous experience with ERP/accounting systems, familiarity with NetSuite, ComputerEase, or LevelSet is a plus. * Clear communication skills, both written and verbal. * A collaborative and customer ...

FERGUSON

Credit Specialist

Van Nuys, CA · On-site

Knowledge of Bectran, Billtrust, Cash App, PowerBI, and Levelset platforms. * Ability to develop and deliver effective presentations and use Ferguson's inventory, logistics, and customer relationship ...

Lighting Unlimited

Credit Specialist

Los Angeles, CA

Knowledge of Bectran, Billtrust, Cash App, PowerBI, and Levelset platforms. * Ability to develop and deliver effective presentations and use Ferguson's inventory, logistics, and customer relationship ...

HP Products

Credit Specialist

Birmingham, AL

Knowledge of Bectran, Billtrust, Cash App, PowerBI, and Levelset platforms. * Ability to develop and deliver effective presentations and use Ferguson's inventory, logistics, and customer relationship ...

Stansell Properties and Development

Be Seen First

Closeout Coordinator

Odessa, FL · On-site

Upload or manage documents within project management software (e.g., Procore, Levelset.) Administrative & Support Duties * Communicate professionally with clients, vendors, subcontractors, and ...

Creature

Construction Admin Assistant

Birmingham, AL

$17.75 - $22.75/hr

... LevelSet, Certificates of Insurance through MyCOI, and assist with state, local, trade, and specialty licensing requirements. Ensure compliance documentation is accurate and up to date. 4) Financial ...

Creature

Construction Admin Assistant

Birmingham, AL · On-site

$17.75 - $22.75/hr

... LevelSet, Certificates of Insurance through MyCOI, and assist with state, local, trade, and specialty licensing requirements. Ensure compliance documentation is accurate and up to date. 4) Financial ...

Lighting Unlimited

Credit Specialist

Birmingham, AL

Knowledge of Bectran, Billtrust, Cash App, PowerBI, and Levelset platforms. * Ability to develop and deliver effective presentations and use Ferguson's inventory, logistics, and customer relationship ...

Mullins Mechanical

Accounting Specialist

Carrollton, GA · On-site

$19.75 - $26.75/hr

Previous experience with ERP/accounting systems, familiarity with NetSuite, ComputerEase, or LevelSet is a plus. * Clear communication skills, both written and verbal. * A collaborative and customer ...

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Levelset information

What is the difference between Levelset vs Estimator?

AspectLevelsetEstimator
Required CredentialsConstruction management, project management, or related certificationsConstruction, project management, or related certifications
Work EnvironmentConstruction projects, legal, and financial documentationConstruction sites, project planning, and cost estimation
Employer & Industry UsageConstruction firms, legal firms, and project management companiesConstruction companies, subcontractors, and project teams
Common Search & Comparison IntentUnderstanding roles related to construction project management and legal documentationCost planning, bidding, and project budgeting

Levelset primarily focuses on managing construction payment processes, legal documentation, and project financials, while Estimators specialize in cost estimation, bidding, and project budgeting. Both roles are essential in construction projects but serve different functions within the project lifecycle.

What is a Levelset and what does someone in this role do?

Levelset is a company that provides software solutions to help contractors, suppliers, and other construction professionals manage payment processes and protect lien rights. Someone working at Levelset may be involved in customer support, product development, sales, or legal compliance, depending on their specific role. Their main goal is to help clients streamline documentation, track deadlines, and ensure timely payments on construction projects.

What are some common challenges faced by Levelset customer success specialists in managing client relationships?

Levelset customer success specialists often work with construction professionals who have complex payment processes and tight deadlines. A key challenge in this role is proactively addressing client concerns about lien rights and payment documentation, which can be time-sensitive and nuanced. Specialists must balance technical expertise with strong communication skills to educate clients and help them navigate the platform effectively. Additionally, collaborating closely with product, support, and sales teams is essential to ensure a seamless client experience.

What are the key skills and qualifications needed to thrive as a Levelset (Construction Payment Specialist), and why are they important?

To thrive as a Construction Payment Specialist at Levelset, you need knowledge of construction industry payment processes, lien laws, and experience with customer account management. Familiarity with platforms like Salesforce, payment management software, and document tracking systems is typically required. Strong attention to detail, problem-solving abilities, and effective communication skills help you navigate complex payment issues and build client trust. These skills ensure timely payments, legal compliance, and positive customer experiences within the construction payment ecosystem.
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Infographic showing various Levelset job openings in the United States as of June 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Construction Admin Assistant

Creature

Birmingham, AL • On-site

$17.75 - $22.75/hr

Full-time

Posted 3 days ago

Job description

Construction Administrative Assistant
Location: Birmingham, AL
Department: Project Management / Construction Operations
Reports to: Senior Project Manager
Employment Type: Full-time, salaried
Compensation: Competitive salary + benefits
About Creature
Creature is a vertically integrated Design-Manufacture-Construct (DMC) company built to eliminate the friction, waste, and handoffs of traditional construction. We operate as one enterprise-aligning design, construction, self-perform trades, and finance around disciplined execution. At Creature, administrative excellence is not overhead; it is a force multiplier that enables projects to move faster, cleaner, and with greater reliability.
Purpose of the Role
Provide disciplined administrative leadership that keeps projects moving, information flowing, and teams focused on execution. The Construction Administrative Assistant exists to create order, accuracy, and reliability across project documentation, systems, and communication-supporting Project Managers and Operations Leadership in delivering predictable results.
Key Accountabilities
1) Project Administration & Field Support
Serve as a trusted administrative partner to Project Managers. Support daily project needs, maintain accurate project records, assist with project startup and closeout, and ensure documentation is complete, organized, and accessible.
2) Documentation & Process Discipline
Own document control across Procore, Box, and Creature systems. Support submittals, RFIs, meeting minutes, permits, inspections, and closeout documentation while enforcing Creature standards for routing, logging, and storage.
3) Compliance & Risk Management Support
Manage lien rights through LevelSet, Certificates of Insurance through MyCOI, and assist with state, local, trade, and specialty licensing requirements. Ensure compliance documentation is accurate and up to date.
4) Financial & Payroll Support
Assist with pay applications, invoice routing, job cost documentation, and time entry review to support clean payroll and financial processing. Escalate discrepancies proactively to Project Managers.
5) Continuous Improvement & Scalability
Identify breakdowns or inefficiencies in administrative workflows. Help standardize repeatable processes that allow Creature to scale projects without chaos.
What Exceptional Execution Looks Like
  • Project documentation is complete, accurate, and easy to find.
  • Pay applications, invoices, and closeout materials move without delay.
  • Project Managers trust the systems and information supporting their work.
  • Compliance risks are identified early and addressed proactively.
  • Administrative processes get cleaner and faster over time.

Traits That Define Success
  • Ownership Mentality - Treats project information as a responsibility, not a task list.
  • Compelling Conscientiousness - Notices details others miss and fixes issues before they escalate.
  • Organization & Discipline - Keeps multiple projects moving without confusion or dropped balls.
  • Clear Communication - Communicates professionally and keeps teams aligned.
  • Growth Mindset - Seeks to improve systems and grow within construction operations.

Required Qualifications
  • 2+ years of administrative experience in a construction-based company.
  • Strong organizational skills with high attention to detail.
  • Ability to support multiple projects and shifting priorities.
  • Clear written and verbal communication skills.
  • Proficiency in Microsoft Office; experience with Procore preferred.

Preferred Qualifications
  • Experience supporting Project Managers or Operations Leadership.
  • Familiarity with construction documentation (RFIs, submittals, permits).
  • Exposure to construction accounting or job cost systems.
  • Interest in long-term career growth within construction operations.

Why Creature
  • Stable, salaried role in a growing integrated builder.
  • Clear expectations and structured systems.
  • Opportunity to develop a long-term career in construction operations.
  • Culture that values ownership, accuracy, and professionalism.

Creature is an equal opportunity employer. We build better projects by building disciplined systems and people who take ownership.

Apply