Accounts Receivable Coordinator
Position Overview
Our client is seeking an organized and customer-focused Accounts Receivable Coordinator to join their accounting team in the King of Prussia area. This individual will play a key role in maintaining accurate customer accounts, ensuring timely collections, applying payments, and supporting the overall accounts receivable function. The ideal candidate is detail-oriented, proactive, and enjoys working in a collaborative, deadline-driven environment.
Responsibilities
- Apply customer payments received via ACH, wire transfers, lockbox, checks, and credit cards.
- Review outstanding receivables and communicate with customers regarding overdue balances.
- Research and resolve payment discrepancies, deductions, unapplied cash, and billing issues.
- Perform account reconciliations and maintain accurate customer account records.
- Partner with internal departments, including Sales, Customer Service, and Finance, to resolve invoice-related questions.
- Process invoices, credit memos, account adjustments, and other AR transactions.
- Assist with month-end close activities, including reconciliations and reporting.
- Prepare aging reports, collection updates, and other accounts receivable metrics for management.
- Support new customer account setup, credit documentation, and ongoing account maintenance.
- Ensure compliance with internal accounting procedures and company policies while identifying opportunities to improve AR processes.
Qualifications
- Minimum of 2 years of experience in Accounts Receivable, Cash Applications, Billing, or Commercial Collections.
- Solid understanding of accounts receivable principles, payment application, and account reconciliation.
- Experience utilizing ERP or accounting software such as SAP, Oracle, NetSuite, Microsoft Dynamics, JD Edwards, Sage, or similar systems.
- Strong Microsoft Excel skills, including formulas, PivotTables, VLOOKUP/XLOOKUP, and data analysis.
- Excellent organizational, analytical, and communication skills.
- Ability to prioritize competing deadlines while maintaining a high level of accuracy.
- Customer-focused mindset with strong problem-solving abilities.
Company Description
We launched Top Stack to solve a problem in the human capital industry: Technology has replaced humanity. The business has become cold and impersonal. Thatโs why weโve made it our top priority to be people-focused, with consistent, transparent, timely communication. It sounds simple because it is. We think itโs the only way to work.