Legal Intake Coordinator Jobs in Boca Raton, FL (NOW HIRING)

We are a Firm where people truly believe in what they do and strive to achieve the highest standards of performance and success.

This position can be based in our global operations center in Tampa, FL, or at one of the Firm's offices: Atlanta, Austin, Birmingham, Boston, Century City, Charlotte, Chattanooga, Chicago, Dallas, Denver, Fort Lauderdale, Houston, Jacksonville, Los Angeles, Miami, Nashville, Newport Beach, New York, Orlando, Philadelphia, Portland, Richmond, San Francisco, Seattle, Stamford, Tallahassee, Tysons, Washington, D.C., or West Palm Beach.

Description:

As a member of the Firm's Revenue/Legal Project Management Group, the Pricing and Legal Project Management Senior Analyst will work closely with attorneys to develop and track comprehensive and realistic budgets, assist with the finance portion of RFP responses, and prepare and provide client and attorney-requested reports and data. This position will also assist in establishing best practices and operational procedures to ensure client relationship and matter support. This position will collaborate with Firm leaders, Finance, Business Intake, IT, and other departments.

Key Responsibilities include:

• Provides detailed input for plans and budgets that meet client needs and Firm profit objectives using budgeting software such as Clocktimizer and MatterWorks, as well as Excel templates, and monitors performance against actuals, particularly where Alternative Fee Arrangements are being proposed.

• Raises budget deviations with attorneys, and leads discussion of corrective actions to minimize write-downs through change orders or staffing changes.

• Creates specific matter plans that are in line with client and attorney objectives to better track performance.

• Participates in legal operations tasks for clients, such creating process documents.

• Develops standardized practice group, client, and matter level processes and procedures to ease of administrative work and data and metrics collection for reporting.

• Coordinates data gathering and analysis for quarterly client reviews and presentations (QBRs).

• Assists attorney team with ad hoc financial requests and provide recommendations.

• Works with attorneys to create rate cards when required by RFPs.

• Collaborates with IT to develop various automated reports to increase efficiency.

Qualifications:

• 5 or more years' experience in pricing, legal project management, and/or financial analysis.

• Experience in the professional services industry preferred.

• Ability to achieve certification in legal pricing and/or legal project management within two years.

• Excellent analytical and problem-solving skills; ability to assess management needs and craft innovative solutions to meet specific Firm and client objectives.

• Excellent interpersonal and communication skills (oral and written), professional demeanor and presentation. Including active listening and ability to convey information clearly.

• Candidate must be a self-starter who can work independently and also an effective team player.

• Strong organizational skills, with the capability of managing multiple projects efficiently.

• Position also requires the ability to work under pressure and additional hours to meet deadlines.

• Exceptional computer skills with the ability to learn new software applications quickly.

• Proficiency with Windows-based software and Microsoft Office Suite required, including advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP's, formulas, macros).

• Knowledge of profitability software, such as Redwood, and Power BI preferred.

Minimum Education:

• Bachelor's degree.

• MBA in Finance preferred.

Benefits: Our goal is to promote a work environment in which individuals have access to the resources they need to be their best both professionally and personally, which includes resources that encourage individuals to focus on their health and well-being.

Below are the benefits we offer: comprehensive medical (PPO and HDHPs), dental and vision plans including coverage for domestic partners; life and AD&D insurance; short and long term disability insurance; tax-advantaged accounts for health care expenses, including FSAs and HSAs; FSAs for dependent care; health advocacy services; behavioral health and counseling resources for all family members; 401(k); profit sharing; backup dependent care; senior care planning support; resources for individuals with development disabilities and their caregivers; and paid holidays and other paid time off, including paid leave for new parents.

Holland & Knight is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related conditions, transgender status, and sexual orientation), national origin, age, disability, genetic information, veteran status or any other factor prohibited by law.

Applicants who are interested in applying for a position and require an accommodation during the process should contact ApplicantAccommodations@hklaw.com.

Personal Information collected from applicants will be used for the purpose of processing the application throughout any recruitment or employment process, as well as inclusion in a personnel file. Categories of data collected may include name, address, phone numbers, email, Social Security Number, and signature. Holland & Knight may collect further information if you consent to a background check. This includes criminal background, employment, and certifications. Please visit Legal Information Portal for Holland & Knight LLP's privacy policies.