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Law Firm Operations Jobs (NOW HIRING)

Divorce with a Plan

Law Firm Administrator

Rockville, MD · On-site +1

... family law firm located in Rockville, MD, US. This role presents an exceptional opportunity to ... operations. To excel in this role, the candidate must be outcome-driven and dedicated to enhancing ...

Cabanas Law Firm

Director Of Operations

Miami, FL · On-site

$180K/yr

The ideal candidate is a proven operations executive with extensive law firm management experience who thrives in a fast-paced, results-driven environment and is passionate about building high ...

New

Cousineau Malone, P.A.

Be Seen First

Law Firm Administrator

Minnetonka, MN · On-site

$80K - $95K/yr

A. is seeking a Law Firm Administrator who will oversee all firm functions to facilitate the efficient operation of the firm. Cousineau Malone is a mid-sized insurance defense and practices in all ...

Crisp Recruit

Operations Manager

Harvey, LA

Are you ready to lead and transform the operations of a dynamic personal injury law firm? Can you architect seamless processes that align and empower a team dedicated to helping accident victims? Do ...

TopDog Law

Sr. Analyst, Law Firm Analytics

$120K - $140K/yr

Translate operational data into clear, actionable recommendations for Law Firm leadership * Support forecasting and capacity modeling tied to case volume growth and expansion initiatives

RAK Law Firm

Legal Office Manager and Biller

Tampa, FL · Hybrid

$24 - $33/hr

... law firm dedicated to delivering exceptional legal services. We are seeking an experienced and driven Operations & Billing Manager to join our team. This role is essential to maximizing firm ...

LMK Recruiting Solutions

Executive Director

Paramus, NJ

$110K - $135K/yr

Executive Director / Law Firm Operations Manager Location: Paramus, NJ 07652 (Relocation assistance available) Salary: $110,000.00 - $135,000.00 per year Job Type: Full-time About the Firm Our client ...

RAK Law Firm

Legal Office Manager and Biller

Tampa, FL · Hybrid

$24 - $33/hr

... law firm dedicated to delivering exceptional legal services. We are seeking an experienced and driven Operations & Billing Manager to join our team. This role is essential to maximizing firm ...

RAK Law Firm

Legal Office Manager and Biller

Tampa, FL · On-site

$24 - $33/hr

Minimum 3 years experience in law firm operations, billing, or management . * Strong knowledge of legal billing practices and accounting basics (trust accounts, AR, expense analysis). * Experience ...

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Law Firm Operations information

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$11

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$53

How much do law firm operations jobs pay per hour?

As of Jul 8, 2026, the average hourly pay for law firm operations in the United States is $26.24, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $30.29 per hour, depending on experience, location, and employer.

How does a professional in law firm operations typically collaborate with attorneys and other staff to improve workflow efficiency?

Professionals in law firm operations work closely with attorneys, paralegals, and administrative staff to streamline processes and ensure that the firm's resources are used effectively. This often involves implementing new technologies, optimizing case management systems, and developing standardized procedures for tasks like billing and document management. Regular meetings and open lines of communication are essential to identify bottlenecks and gather feedback. By fostering collaboration, law firm operations teams help create a more organized, efficient work environment, allowing legal professionals to focus more on client service and case work.

What is the difference between Law Firm Operations vs Legal Assistant?

AspectLaw Firm OperationsLegal Assistant
Primary ResponsibilitiesManaging administrative functions, billing, firm policies, and overall operational efficiencySupporting attorneys with document preparation, scheduling, and client communication
Required CredentialsOften a degree in business, law, or related field; experience in legal administrationHigh school diploma or paralegal certification; legal training often preferred
Work EnvironmentOffice setting, overseeing multiple departments or functionsOffice setting, directly assisting attorneys and clients

Law Firm Operations focuses on managing the overall functioning of a law firm, including administrative and business aspects. Legal Assistants support attorneys with specific legal tasks. While both roles are essential in a legal environment, Law Firm Operations involves broader management responsibilities, whereas Legal Assistants focus on legal support tasks.

What are the key skills and qualifications needed to thrive in Law Firm Operations, and why are they important?

To thrive in Law Firm Operations, you need strong organizational, financial management, and legal industry knowledge, often supported by a degree in business administration or a related field. Familiarity with law practice management software, document management systems, and billing platforms is typically required. Exceptional communication, problem-solving, and leadership skills help you coordinate teams and manage firm resources efficiently. These skills ensure smooth daily operations, regulatory compliance, and the overall productivity of the law firm.

What are Law Firm Operations?

Law Firm Operations refers to the management and coordination of the business aspects of a law firm. This includes overseeing administrative functions, financial management, human resources, technology, and facilities to ensure the legal professionals can focus on serving clients. Professionals in this area work to improve efficiency, maintain compliance, implement best practices, and support the firm's overall strategy. Effective law firm operations are vital for profitability, client satisfaction, and long-term growth.
More about Law Firm Operations jobs
What cities are hiring for Law Firm Operations jobs? Cities with the most Law Firm Operations job openings:
What are the most commonly searched types of Law Firm Operations jobs? The most popular types of Law Firm Operations jobs are:
What states have the most Law Firm Operations jobs? States with the most job openings for Law Firm Operations jobs include:
What job categories do people searching Law Firm Operations jobs look for? The top searched job categories for Law Firm Operations jobs are:
Law Firm Operations jobs near you
Infographic showing various Law Firm Operations job openings in the United States as of July 2026, with employment types broken down into 85% Full Time, 4% Part Time, and 11% Contract. Highlights an 86% Physical, 6% Hybrid, and 8% Remote job distribution, with an average salary of $54,588 per year, or $26.2 per hour.

Firm Administrator / Operations Manager

Build My Great Team

West Chester, PA • On-site

Full-time

Medical, Retirement, PTO

Re-posted 9 days ago

Job description

Paoli, PA Full-Time In-Office
Take ownership of the business side of a respected law firm in a role where your leadership, structure, and follow-through are felt every day.
The Opportunity
Ruggiero Law Offices, LLC is seeking a Firm Administrator / Operations Manager to help lead the day-to-day business operations of a respected estate, elder, and business law firm.
This is a hands-on leadership role for someone who understands how a law firm operates and can help keep people, priorities, workflow, billing, client service, and internal systems moving in the right direction. The right person will bring strong law firm or professional services management experience, sound judgment, financial awareness, and the ability to manage team members with clarity and accountability.
This position will work directly with the Managing Partner and leadership team to strengthen firm operations, support staff performance, improve internal processes, and help ensure the firm runs smoothly even when leadership is focused on client work, planning, or growth initiatives.
This is not a passive support role. It is a key management position for someone who can step in, see what needs attention, communicate clearly, follow through consistently, and help create the structure needed for a busy law firm to operate well.
About You
You are organized, proactive, and comfortable managing people, priorities, and daily operations. You enjoy bringing structure to a busy environment and take pride in helping attorneys and staff stay aligned, accountable, and focused.
You have experience in law firm administration, legal operations / office management. You understand that successful firm operations require more than completing tasks. They require leadership, judgment, communication, follow-through, and the ability to keep the business side of the firm moving. You are comfortable managing people and understand that successful onboarding, training, communication, and accountability are essential to a well-run firm.
You are comfortable addressing issues directly and professionally. You can monitor work, follow up on deadlines, support staff development, and keep leadership informed without needing constant direction. You also understand the importance of client service, confidentiality, billing discipline, and consistent internal systems.
What You'll Be Doing
Operations and Office Management
  • Manage daily office operations, workflows, and internal systems to improve efficiency and accountability
  • Monitor team workflow and help ensure work is assigned, tracked, followed up on, and completed
  • Identify operational gaps and recommend practical improvements
  • Maintain office procedures, internal checklists, and administrative systems
  • Support use of firm technology platforms, including Clio and related tools, by helping ensure team members are using systems consistently
  • Coordinate office needs, facilities issues, supplies, and administrative logistics as needed

Financial Coordination and Billing Support
  • Support accounts payable and accounts receivable processes, including billing and collections follow-up
  • Review prebills and assist with monitoring WIP, client balances, and billing readiness
  • Coordinate with the bookkeeper and CPA to support accurate financial tracking and reporting
  • Help identify billing opportunities, including trust and IOLTA-related items
  • Support the Managing Partner with financial workflow, reporting preparation, and follow-up needed to keep billing and collections moving

Team Management and HR Coordination
  • Manage and support team members in daily operations, workflow, accountability, and communication
  • Oversee the onboarding process for new hires, including coordinating first-day preparation, training schedules, system access, policy review, and integration into the team
  • Help ensure new team members understand firm procedures, role expectations, communication standards, and performance expectations
  • Assist with hiring, interview coordination, candidate communication, and new hire preparation
  • Maintain employee files and support internal HR processes, including documentation, policy follow-up, performance tracking, and personnel updates
  • Help ensure staff understand deadlines, priorities, responsibilities, and firm procedures
  • Support team meetings, internal communication, and follow-through on assigned action items
  • Serve as a management resource for staff questions, workflow concerns, and operational needs

Client Experience and Workflow Support
  • Support the client intake and onboarding process by helping ensure inquiries, follow-up, and handoffs are handled properly
  • Monitor active matters to help ensure files are progressing and clients are supported
  • Assist with client communication follow-up when needed, while ensuring attorneys remain responsible for legal advice and substantive client consultations
  • Support long-term client relationship initiatives, including estate plan review processes and client touchpoints
  • Help ensure clients experience a well-organized, responsive, and professional firm from first contact through completion of their matter

Firm Administration and Leadership Support
  • Support firm-wide projects, reporting, and process improvements
  • Coordinate with outside consultants and prepare necessary materials when needed
  • Keep leadership informed of operational updates, staffing concerns, workflow issues, and business needs
  • Help leadership prioritize operational decisions and follow through on implementation
  • Support the firm's continued growth by helping build stronger systems, clearer accountability, and better day-to-day management practices

Requirements
What We're Looking For
  • 5+ years of experience in law firm administration, legal operations, professional services operations, office management, or administrative leadership
  • Experience managing staff, monitoring workflow, and supporting accountability
  • Experience supporting billing, collections, financial coordination, or administrative accounting processes
  • Familiarity with law firm systems such as Clio, MyCase, or similar platforms
  • Strong organizational, communication, and problem-solving skills
  • Ability to manage multiple priorities and follow through consistently
  • Professional judgment and discretion when handling confidential information
  • Comfort working directly with attorneys, staff, clients, bookkeepers, CPAs, and outside professionals
  • Understanding of law firm workflow, client service expectations, billing cycles, and administrative follow-through
  • Bachelor's degree preferred, but not required with strong relevant experience

Benefits
  • Competitive compensation, $80,000-$100,000 with directly aligned law firm administration or legal operations experience
  • 100% employee healthcare coverage
  • 401(k) through Principal with automatic 3% employer contribution after 1 year of qualification
  • PTO
  • Paid national holidays

About the Firm
At Ruggiero Law Offices, LLC, we've spent more than 3 decades helping families and business owners protect what matters most through thoughtful, customized estate, elder, and business law solutions. Led by founder Jim Ruggiero and supported by a dedicated team, the firm combines legal experience with practical insight to serve clients with integrity and care.
The firm is looking for an operations leader who can help strengthen the internal business structure, support the team, and contribute to a more organized, accountable, and efficient working environment. Learn more at www.paolilaw.com.
How to Apply
If you are an experienced law firm or professional services operations leader who enjoys managing people, improving systems, supporting leadership, and helping a firm operate at a higher level, we would welcome the opportunity to connect with you.
Please submit your resume for confidential consideration. A cover letter is not required with your initial application. If selected for an interview, the firm will request a brief cover letter so you can share more about your interest in the position and how your experience aligns with the role.

Apply