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Junior Executive Assistant Jobs (NOW HIRING)

ICL

Executive Assistant-EO500601

Manhattan, NY · On-site

Executive Assistant Position Summary Under the direction of the Senior Executive Assistant, the ... May supervise and train junior staff (receptionists, temps) to ensure coverage and smooth office ...

Herculean HR, LLC

Be Seen First

Executive Assistant

Austin, TX · On-site

$70K - $90K/yr

The Executive Assistant will provide high-level administrative support to the CEO. Supervisory Responsibilities: · May recruit, interview, hire, and train junior administrative staff in the ...

New

VVater

Executive Assistant

Austin, TX · On-site

... Executive Assistant to the CEO is the operational anchor of the CEO's day. You own his calendar ... junior or entry-level position (this requires a seasoned, senior EA) • A 9-to-5 (more on that ...

New

VVater

Executive Assistant

Austin, TX

... Executive Assistant to the CEO is the operational anchor of the CEO's day. You own his calendar ... junior or entry-level position (this requires a seasoned, senior EA) A 9-to-5 (more on that below ...

VVater

Executive Assistant

Austin, TX · On-site

... Executive Assistant to the CEO is the operational anchor of the CEO's day. You own his calendar ... junior or entry-level position (this requires a seasoned, senior EA) A 9-to-5 (more on that below ...

New

Atlas Search

TEMP- Executive assistant

New York, NY · On-site

$30 - $40/hr

We are looking for a strong NY-based Temporary Executive Assistant who can support a busy team with ... Ability to support both senior and junior professionals * Professional, reliable, highly organized ...

Breakthru

Executive Assistant

Tampa, FL · On-site

The Executive Assistant serves as a key partner, maintaining strong relationships with internal ... May help coordinate the work of junior members of the team. * Resolves issues which are often ...

Breakthru Beverage Group

Executive Assistant

Tampa, FL · On-site

The Executive Assistant serves as a key partner, maintaining strong relationships with internal ... May help coordinate the work of junior members of the team. * Resolves issues which are often ...

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Junior Executive Assistant information

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How much do junior executive assistant jobs pay per year?

As of Aug 7, 2026, the average yearly pay for junior executive assistant in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

What is a junior executive assistant?

A Junior Executive Assistant provides administrative support to executives or senior managers. Their responsibilities typically include scheduling meetings, managing correspondence, preparing reports, and handling clerical tasks to ensure smooth daily operations. They may also assist with travel arrangements, data entry, and internal communications. This role requires strong organizational, communication, and multitasking skills. It serves as an entry-level position for those looking to advance in administrative or executive support careers.

What does a typical day look like for a junior executive assistant?

A typical day for a Junior Executive Assistant involves managing calendars, scheduling meetings, handling correspondence, and preparing basic reports or presentations. You may coordinate travel arrangements, assist with event planning, and act as a liaison between executives and other team members. The role often requires juggling multiple tasks while adapting to shifting priorities, making strong time management crucial. Junior Executive Assistants frequently interact with colleagues across departments, gaining broad organizational insight and exposure to dynamic professional environments. This variety provides excellent opportunities to develop new skills and build a foundation for career advancement.

What are the key skills and qualifications needed to thrive in a junior executive assistant position?

To thrive as a Junior Executive Assistant, you need strong organizational abilities, attention to detail, and proficiency in calendar management, usually supported by a relevant associate’s or bachelor’s degree. Familiarity with office software such as Microsoft Office Suite, Google Workspace, and tools like Zoom or Slack is commonly required, and basic knowledge of CRM or scheduling systems can be valuable. Excellent communication, adaptability, and proactive problem-solving are standout soft skills for supporting executives and collaborating with teams. These skills are essential for efficiently managing administrative tasks, meeting tight deadlines, and ensuring smooth executive operations.

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What cities are hiring for Junior Executive Assistant jobs? Cities with the most Junior Executive Assistant job openings:
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Junior Executive Assistant jobs near you
Infographic showing various Junior Executive Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $64,456 per year, or $31 per hour.

Executive Assistant-EO500601

ICL

Manhattan, NY • On-site

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 8 days ago

Job description

Executive Assistant
Position Summary
Under the direction of the Senior Executive Assistant, the Executive Assistant serves as a trusted partner to executive leadership, ensuring the efficient and seamless operation of the Executive Office. This role provides high-level administrative support to C-Suite executives, facilitates cross-functional coordination, and serves as a key liaison among senior leadership, staff, and the Board of Directors. The ideal candidate is a highly organized, resourceful professional who thrives in a fast-paced environment and exercises sound judgment, discretion, and professionalism at all times.
Key Responsibilities
  • Calendar Logistics: Manage complex, highly active calendars for C-Level Executives.
  • Travel & Events: Coordinate comprehensive travel arrangements and internal/external events, including catering, transportation, and Zoom moderation.
  • Project Execution: Manage confidential administrative tasks and drive special projects to successful completion under deadline pressure.
  • Correspondence & Documentation: Draft, format, and distribute high-quality emails, letters, memos, presentations, and meeting agendas.
  • Gatekeeping & Communication: Serve as a bridge for smooth, professional communication between C-Level staff, internal teams, and the Board of Directors.
  • Governance Maintenance: Assist in maintaining official agency governance documents in both paper and electronic formats.
  • Call Screening: Vet incoming calls to determine priority level while strictly protecting confidential company information.
  • Financial Administration: Process invoices, check requests, and expense claims in compliance with company guidelines.
  • HR Operations: Facilitate staff onboarding and offboarding by coordinating IT equipment setup and system access.
  • Records & Compliance: Set up and manage electronic and paper filing systems to meet compliance requirements.
  • Team Backup: Act as the operational backup for other Executive Assistants during absences and assist with reception coverage as needed.
  • Office Supervision: May supervise and train junior staff (receptionists, temps) to ensure coverage and smooth office operations. May be assigned other duties reasonably related to job responsibilities.
  • Board & Governance Support: Assist with meeting setup, drafting agendas, and maintaining agency governance documents. Assist with transcribing, editing, and finalizing Board meeting minutes. Communicate and distribute materials through the Board Effect Board Portal or other board communication platforms. Serve as a liaison between senior management and the Board of Directors.

Qualifications & Competencies
  • Associate's degree required; Bachelor's degree preferred.
  • Minimum of 5 years of experience providing administrative support to C-Level Executives and/or Boards of Directors, preferably within a nonprofit organization.

Competitive Benefits
  • Comprehensive Health Benefits: Medical with HSA, Dental, and Vision
  • 403(b) Retirement Savings Plan with employer match
  • Generous Paid Time Off: Vacation, personal, sick time, mental health days, and 12 paid holidays
  • Employee Wellness Programs: Employee Assistance Program and mental health resources
  • Learning & Development Opportunities: Educational leave, tuition assistance, training, and career development tracks
  • Additional Perks: Commuter benefits, recognition programs, discount programs, flexible spending plans, and voluntary benefits including pet insurance, identity theft protection, and legal plans

Join a mission-driven organization where your expertise, professionalism, and commitment to excellence will make a meaningful impact every day.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.
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About ICL

Sourced by ZipRecruiter

Industry

Non-profits

Company size

1,001 - 5,000 Employees

Headquarters location

New York, NY, US

Year founded

1986

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