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Judge Secretary Jobs (NOW HIRING)

City of Stockton

LEGAL SECRETARY

Stockton, CA · On-site

$60K - $84K/yr

Incumbents apply technical legal secretarial skills with only occasional instruction or assistance while exercising judgment and discretion in the performance of duties. Work is typically reviewed ...

County of Alameda

Secretary II

Hayward, CA · On-site

$40.63 - $48.17/hr

Secretary II positions perform secretarial work for an administrator who has authority over a ... Ability to: • Perform difficult clerical work involving independent judgment; type with speed and ...

GovernmentJobs.com

LEGAL SECRETARY

Stockton, CA · On-site

$46K - $63K/yr

Incumbents apply technical legal secretarial skills with only occasional instruction or assistance while exercising judgment and discretion in the performance of duties. Work is typically reviewed ...

BakerHostetler

Legal Secretary

Los Angeles, CA · On-site

$105K - $120K/yr

Legal Secretary Opportunity Our Los Angeles office has an excellent opportunity for an experienced ... judgment and attention to detail, and have the ability to adapt to changing priorities while ...

County of Alameda

Secretary II

Hayward, CA · On-site

Secretary II positions perform secretarial work for an administrator who has authority over a ... Ability to: • Perform difficult clerical work involving independent judgment; type with speed and ...

State of Oklahoma

Secretary III

Lexington, OK · On-site

Ability is required to handle confidential work with tact and discretion; to exercise judgment in ... secretary, or an equivalent combination of education including two years as an office manager ...

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Judge Secretary information

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$24.5K

$45.9K

$63K

How much do judge secretary jobs pay per year?

As of Sep 14, 2026, the average yearly pay for judge secretary in the United States is $45,945.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,500.00 and $52,500.00 per year, depending on experience, location, and employer.

What does a judge secretary do?

A Judge Secretary provides administrative and clerical support to a judge or judicial office. Their responsibilities typically include managing court schedules, preparing legal documents, handling correspondence, maintaining confidential records, and coordinating communication between the judge and other court staff or attorneys. This role is essential for ensuring that the judge's office operates smoothly and efficiently, allowing the judge to focus on hearing cases and making decisions.

What are the key skills and qualifications needed to thrive as a judge secretary, and why are they important?

To thrive as a Judge Secretary, you need strong organizational skills, attention to detail, and a background in legal procedures or secretarial studies, often supported by an associate degree or relevant certification. Familiarity with legal management software, transcription tools, and office productivity systems is typically required. Excellent written and verbal communication, discretion, and the ability to manage confidential information help set top candidates apart. These skills ensure efficient court operations, accurate documentation, and trustworthy support for judicial processes.

What are some typical challenges judge secretaries face in managing confidential information and how can they address them?

Judge Secretaries frequently handle sensitive legal documents and case information, making confidentiality a top priority. One common challenge is ensuring that confidential files are securely stored and only accessible to authorized personnel, especially in busy court environments. To address this, Judge Secretaries should follow strict protocols for document management, utilize secure digital filing systems, and maintain clear communication with court staff regarding privacy policies. Regular training on data protection and staying updated with court procedures also help mitigate risks associated with handling confidential information.

What is the difference between Judge Secretary vs Court Clerk?

AspectJudge SecretaryCourt Clerk
Required CredentialsHigh school diploma; some roles may prefer post-secondary educationHigh school diploma; some positions may require additional certification or training
Work EnvironmentOffice setting within a courthouse, supporting a judgeCourthouse, assisting with court proceedings and administrative tasks
Employer & IndustryCourts, legal institutions, government agenciesCourts, legal systems, government offices
Common Search & ComparisonJudge Secretary vs Court Clerk

The main difference between a Judge Secretary and a Court Clerk lies in their roles. A Judge Secretary primarily supports a judge with administrative tasks, scheduling, and correspondence. A Court Clerk handles court records, manages case files, and assists with court proceedings. Both roles are essential in the judicial system but focus on different responsibilities within the court environment.

What cities are hiring for Judge Secretary jobs?

Cities with the most Judge Secretary job openings:

What are the most commonly searched types of Judge Secretary jobs?

The most popular types of Judge Secretary jobs are:

What states have the most Judge Secretary jobs?

States with the most job openings for Judge Secretary jobs include:

What are popular job titles related to Judge Secretary jobs?

For Judge Secretary jobs, the most frequently searched job titles are:

Judge Secretary jobs near you
Infographic showing various Judge Secretary job openings in the United States as of September 2026, with employment types broken down into 2% As Needed, 83% Full Time, 12% Part Time, and 3% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution, with an average salary of $45,945 per year, or $22.1 per hour.

Clerical Secretary

Johnstown, PA • On-site

Alternative Community Resource Program
Offices of Mental Health Practitioners • 51 - 200 employees
Learn more about Alternative Community Resource Programexternal

Other

Re-posted 2 days ago

Job description

Clerical Secretary

The Clerical Secretary performs a wide range of administrative and secretarial duties to support daily operations. Responsibilities include operating a multi-line telephone system, providing exceptional customer service and reception coverage, scheduling appointments, maintaining medical records, and preparing reports and correspondence. This position requires the ability to work independently, exercise sound judgment, maintain confidentiality, and take initiative in a fast-paced healthcare environment.

Essential Duties and Responsibilities
  • Greet visitors, determine the purpose of their visit, and direct them to the appropriate staff member or department.
  • Provide professional, courteous, and informative customer service to all callers, patients, and guests.
  • Receive, route, and distribute messages, correspondence, and documentation to appropriate staff members.
  • Compile, maintain, and accurately document medical charts, reports, correspondence, and patient records utilizing electronic systems and software applications.
  • Transmit medical records and correspondence via mail, email, fax, or other approved methods while maintaining confidentiality standards.
  • Perform clerical and administrative duties including typing, proofreading, filing, scanning, faxing, copying, data entry, and record maintenance.
  • Order, organize, and maintain office and clinical supply inventories.
  • Schedule, confirm, reschedule, and cancel patient appointments and as necessary.
  • Answer incoming telephone calls and route calls to the appropriate staff member or department.
  • Ensure client calls are answered in a timely manner and that missed calls and voicemail messages are returned by the close of business whenever possible.
  • Operate standard office equipment, including multi-line telephones, voicemail systems, scanners, copiers, and fax machines.
  • Prepare reports, spreadsheets, correspondence, invoices, and other administrative documents using Microsoft Office applications and related software.
  • Maintain organized medical records, correspondence files, and administrative filing systems.
  • Prepare reception and waiting areas daily to ensure a welcoming, clean, and professional environment for patients and visitors.
  • Open designated office locations by turning on lights and ensuring operational readiness.
  • Report employee absences, call-offs, vacations, or other staffing shortages, as needed.
  • Perform other related duties as assigned to support agency operations.
Minimum Qualifications Education and Experience
  • High school diploma or equivalent required.
  • Additional coursework or training in secretarial studies, business administration, accounting, or a related field preferred.
  • Minimum of three (3) years of progressively responsible clerical, secretarial, administrative, or fiscal experience.

Required Skills and Abilities:

  • Ability to work in a team and complete assigned tasks.
  • Analytical/problem-solving skills.
  • Collect, analyze, and interpret data from various sources.
  • Detail-oriented with good organizational skills and administrative abilities.
  • Exceptional communication skills, both written and verbal.
  • Extremely proficient with Microsoft Office Suite.

Physical Requirements:

  • Must be able to lift up to 25 lbs. at times with or without assistance.
  • Prolonged periods of sitting at a desk and working on a computer.
  • Prolonged periods of standing and moving.

Required Clearances and Documentation :

  • Must possess a valid driver's license and have access to reliable transportation
  • Act 31/Act 126 Clearance Mandated Reporter Training
  • Act 34 Clearance Pennsylvania State Police Background Check (Criminal History)
  • Act 114 Clearance FBI Fingerprint
  • Act 33 Clearance Pennsylvania Child Abuse History

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