Job File Coordinator Jobs in Alabama (NOW HIRING)

The Project Coordinator under supervision from the assigned project team, provides administrative support and coordination of projects.

Essential Functions

Project Support

• Read and interpret documents to extract information.
• Convey or exchange information.
• Attains full proficiency in a specific area of discipline.
• Gains technical knowledge of the construction work involved.
• Cross trained in estimating to assist when needed.
• ]Collects and organizes information for preparation of project start up.
• Assists with setting up commitments (contracts and purchase orders).
• Assists with distributing commitments for signature.
• Administrative support to project team. Compose correspondence.
• Assists the project team with preparation of agenda and meeting minutes.
• Assist with obtaining permits and dealing with city/county to meet project requirements.
• Supports project teams to prepare and route risk (W9, License, COI, Safety, SDI) documentation paperwork.
• Organize and file all correspondence. Document control for project documents.
• Assists with closeout activities at the completion of project, including punch list, O & M’s, as-builts, or resolution of warranty items by subcontractors or superintendents during the warranty period.
• Provide backup to other employees and departments as required.
• Works on projects/matters of limited complexity in a support role.

General Clerical Support

• Answer/direct incoming calls and take messages as necessary.
• Process postal items directed to the assigned project.
• Maintain filing of project related documentation.
• Assist Staff in project closeout responsibilities, including archiving of files.
• Become familiar with and utilize Field and Job Cost Procedures
• Promote Customer Relations
• Assists in building effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meet or exceed the customer’s expectations.
• Actively participates in industry, client, and community relations to enhance company image.

Perform other related duties as needed

Our Core Values: P-L-A-N

We are committed to maintaining a culture where servant leadership, character, disciplined execution, and continuous learning are engrained. Our core values are:

People First - We care deeply for our teams, clients, and communities. Relationships are our foundation.

Lead with Integrity - We do what’s right, even when no one is watching. Character defines our culture.

Action-Oriented - We don’t sit back. We show up, take initiative, and push projects and people forward.

Never Stop Growing - We pursue growth with curiosity, excellence, and an entrepreneurial mindset.

Job Requirements

Education & Experience

• Bachelor’s degree in accounting or business administration preferred but not required.
• Minimum 2 years’ clerical/administrative experience. Preferably in a construction environment.
• General knowledge of accounting and basic math principles;
• Ability to manage multiple activities/projects, meet multiple deadlines and network with staff, management and clients;
• Working knowledge of MS Windows, MS Word and MS Excel; ability to learn Company and Client software programs;
• Procore, Bluebeam and Sage/Timberline experience a plus;
• Proficient typing skills;
• Detailed oriented with excellent analytical skills;
• Strong organizational skills and ability to work independently;
• Excellent written and verbal communication skills.

Working Conditions

Normal professional office setting and some on-site field work. Evening and/or weekend work may be required. Travel may be required. (Less than 15%)

Typical Physical Needs

Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs.

EEO Statement

Our company is an equal opportunity employer, and we look to fill every position with the best-qualified person regardless of age, gender, race, religion, disability, sexual orientation, ethnicity, medical history, or national origin. With our home office in Mobile, Alabama we recruit from all over the Southeast to find the right fit for every position.

Drug-Free Workplace

We are an Alabama Drug-Free Workplace, all prospective employees are subject to successful completion of a pre-employment drug screen.