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Job File Coordinator Jobs in Helena, AL (NOW HIRING)

SERVPRO Team Wilson

Job File Coordinator

Birmingham, AL · On-site

The Job File Coordinator will work closely with Production to maintain an accurate work-in-progress board and audit daily documentation for all job files. The Job File Coordinator will also review ...

New

tmc

Rehab Coordinator

Birmingham, AL · On-site

$14 - $17/hr

As TMC's Rehab Coordinator, you will oversee administrative tasks and coordinate patient care while ... Responsible for the department filing, maintaining all filing cabinets, charts, and binders as ...

tmc

Rehab Coordinator

Birmingham, AL · On-site

$14 - $17/hr

As TMC's Rehab Coordinator, you will oversee administrative tasks and coordinate patient care while ... Responsible for the department filing, maintaining all filing cabinets, charts, and binders as ...

Lennar

Land Coordinator

Hoover, AL

Maintain and organize land acquisition files. * Track and manage land opportunities as needed. * Assist in coordinating and communicating with legal counsel, architects, brokers, and consultants ...

Lennar

Land Coordinator

Hoover, AL · On-site

Maintain and organize land acquisition files. * Track and manage land opportunities as needed. * Assist in coordinating and communicating with legal counsel, architects, brokers, and consultants ...

Visiting Angels

Scheduling Coordinator

Birmingham, AL · On-site

$16.75 - $21/hr

Filing and Data Entry * May be required to move to a full-time caregiving role on an as-needed basis Scheduling Coordinator Qualifications and Skills * Excellent References * Excellent communication ...

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All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in Helena, AL

Job File Coordinator information

See Helena, AL salary details

$13

$20

$33

How much do job file coordinator jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for job file coordinator in Helena, AL is $20.05, according to ZipRecruiter salary data. Most workers in this role earn between $15.87 and $22.02 per hour, depending on experience, location, and employer.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What cities near Helena, AL are hiring for Job File Coordinator jobs?

Cities near Helena, AL with the most Job File Coordinator job openings:

Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Helena, AL as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 21% Part Time, and 7% Contract. Highlights an 90% Physical, 1% Hybrid, and 9% Remote job distribution, with an average salary of $41,694 per year, or $20 per hour.

Job File Coordinator

SERVPRO Team Wilson

Birmingham, AL • On-site

Other

Posted 3 days ago

New

Job description

The primary responsibility of the Job File Coordinator is to monitor incoming leads from conversion to active job status through completion of work and customer invoicing. The Job File Coordinator will work closely with Production to maintain an accurate work-in-progress board and audit daily documentation for all job files. The Job File Coordinator will also review the scope, estimate, and job file documentation to ensure all program requirements are met and all work performed is accurately invoiced.


Primary Responsibilities
  • Monitor job file status to ensure accuracy in all job file documentation daily.
  • Communicate daily with Production crews to ensure all required documentation is captured on site at point of task.
  • Create/review estimate based on scope and photos from Production crew.
  • Maintain an accurate Work in Progress board for all active leads/projects.
  • Monitor and ensure all client requirements are followed.
  • Maintain internal and external communications with all stakeholders.
  • Review timestamps and other datapoints to reflect accurate reporting/KPMs.
  • Complete and review job file documentation for final upload and the audit process
  • Perform internal audit of all projects to ensure estimate captures all work performed.
  • Perform all job close-out activities, including coordination with accounting team to ensure proper invoicing.
  • Assist other departments, as needed.

    • Education and Experience Requirements 

    • High school diploma/GED is required.
    • Previous office/estimating experience preferred.
    • Exceptional customer service skills, strong administrative abilities, and excellent verbal and written communication skills required.
    • Proficiency in using various digital tools and technologies to complete job tasks efficiently.
    • Experience in the restoration, construction, or insurance industry is a plus.


    Physical and Work Environment Requirements

    This is a largely sedentary role in an office environment. However, some filing may be required. This could require the ability to lift files, open filing cabinets, and bend or stand on a step stool as necessary.


    Normal Working Hours, Additional Working Hours, and Travel Requirements 

    This is a full-time position, working hours varying between 7:00 a.m. and 5:00 p.m., Monday–Friday. This position may require longer hours and some flexibility in hours may be needed depending upon business needs.

    The contents of this Job Description have been discussed with me and I have received a copy. I understand that this document is general in nature and responsibilities required may be amended from time to time. The signing of this Job Description acknowledges an understanding of the responsibilities of this position. Any item not understood should be clarified before signing to ensure that I understand what is expected.

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