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Job File Coordinator Jobs in Mobile, AL (NOW HIRING)

AltaPointe Health

Accounting Coordinator

Mobile, AL · On-site

$18.50 - $24/hr

The Accounting Coordinator position will have an emphasis on supporting the housing team with ... Maintain accurate, organized, and compliant tenant files. * Work with the Housing Specialist to ...

AltaPointe Health

Accounting Coordinator

Mobile, AL · On-site

$18.50 - $24/hr

The Accounting Coordinator position will have an emphasis on supporting the housing team with ... Maintain accurate, organized, and compliant tenant files. * Work with the Housing Specialist to ...

AltaPointe Health

Accounting Coordinator

Mobile, AL · On-site

$18.50 - $24/hr

The Accounting Coordinator position will have an emphasis on supporting the housing team with ... Maintain accurate, organized, and compliant tenant files. * Work with the Housing Specialist to ...

Collins Aerospace

Logistics & Materials Coordinator

Foley, AL · On-site

$16.75 - $22.25/hr

Collins Aerospace is looking for a Logistics & Materials Coordinator who will facilitate ... File export transactions with CBP via ACE/AES for ITN's to be used on commercial invoice and other ...

Swift Supply Inc

Sales Coordinator

Orange Beach, AL · On-site

$16.25 - $22.25/hr

Inside Sales Coordinator Reports to: General Manager Classification: Hourly Department: Sales The ... Maintain customer files, including quotes, estimates, invoices, take-down lists, deliveries ...

Swift Supply

Sales Coordinator

Orange Beach, AL · On-site

$16.25 - $22.25/hr

Inside Sales Coordinator Reports to: General Manager Classification: Hourly Department: Sales The ... Maintain customer files, including quotes, estimates, invoices, take-down lists, deliveries ...

Swift Supply

Sales Coordinator

Orange Beach, AL · On-site

$16.25 - $22.25/hr

Inside Sales Coordinator Reports to: General Manager Classification: Hourly Department: Sales The ... Maintain customer files, including quotes, estimates, invoices, take-down lists, deliveries ...

Buckle

Freight Coordinator (Full-time)

Foley, AL · On-site

$15.50 - $20.75/hr

Summary The Freight Coordinator position's primary responsibility is to fulfill our mission ... Send discrepancies in store mail and file non-errors for 30 days * Maintain all shipment-related ...

Buckle

Freight Coordinator (Part-Time)

Foley, AL · On-site

$15.50 - $20.75/hr

The Freight Coordinator position's primary responsibility is to fulfill our mission statement, "to ... Send discrepancies in store mail and file non-errors for 30 days * Maintain all shipment-related ...

The Buckle, Inc.

Freight Coordinator (Full-time)

Foley, AL

$15.50 - $20.75/hr

Summary The Freight Coordinator position's primary responsibility is to fulfill our mission ... Send discrepancies in store mail and file non-errors for 30 days * Maintain all shipment-related ...

The Buckle

Freight Coordinator (Part-Time)

Foley, AL · On-site

$15.50 - $20.75/hr

The Freight Coordinator position's primary responsibility is to fulfill our mission statement, "to ... Send discrepancies in store mail and file non-errors for 30 days * Maintain all shipment-related ...

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Job File Coordinator information

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How much do job file coordinator jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for job file coordinator in Mobile, AL is $18.16, according to ZipRecruiter salary data. Most workers in this role earn between $14.38 and $19.95 per hour, depending on experience, location, and employer.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What job categories do people searching Job File Coordinator jobs in Mobile, AL look for?

The top searched job categories for Job File Coordinator jobs in Mobile, AL are:

What cities near Mobile, AL are hiring for Job File Coordinator jobs?

Cities near Mobile, AL with the most Job File Coordinator job openings:

Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Mobile, AL as of August 2026, with employment types broken down into 1% As Needed, 56% Full Time, 38% Part Time, and 5% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $45,177 per year, or $21.7 per hour.

Project Coordinator

White-Spunner Construction

Mobile, AL • On-site

Full-time

Re-posted yesterday

Job description

The Project Coordinator under supervision from the assigned project team, provides administrative support and coordination of projects.
Essential Functions
Project Support
  • Read and interpret documents to extract information.
  • Convey or exchange information.
  • Attains full proficiency in a specific area of discipline.
  • Gains technical knowledge of the construction work involved.
  • Cross trained in estimating to assist when needed.
  • ]Collects and organizes information for preparation of project start up.
  • Assists with setting up commitments (contracts and purchase orders).
  • Assists with distributing commitments for signature.
  • Administrative support to project team. Compose correspondence.
  • Assists the project team with preparation of agenda and meeting minutes.
  • Assist with obtaining permits and dealing with city/county to meet project requirements.
  • Supports project teams to prepare and route risk (W9, License, COI, Safety, SDI) documentation paperwork.
  • Organize and file all correspondence. Document control for project documents.
  • Assists with closeout activities at the completion of project, including punch list, O amp; M’s, as-builts, or resolution of warranty items by subcontractors or superintendents during the warranty period.
  • Provide backup to other employees and departments as required.
  • Works on projects/matters of limited complexity in a support role.
General Clerical Support
  • Answer/direct incoming calls and take messages as necessary.
  • Process postal items directed to the assigned project.
  • Maintain filing of project related documentation.
  • Assist Staff in project closeout responsibilities, including archiving of files.
  • Become familiar with and utilize Field and Job Cost Procedures
  • Promote Customer Relations
  • Assists in building effective relationships with customers, design team, subcontractors, suppliers, and user groups that reflect and support company core values and meet or exceed the customer’s expectations.
  • Actively participates in industry, client, and community relations to enhance company image.
Perform other related duties as needed
Our Core Values: P-L-A-N
We are committed to maintaining a culture where servant leadership, character, disciplined execution, and continuous learning are engrained. Our core values are:
People First - We care deeply for our teams, clients, and communities. Relationships are our foundation.
Lead with Integrity - We do what’s right, even when no one is watching. Character defines our culture.
Action-Oriented - We don’t sit back. We show up, take initiative, and push projects and people forward.
Never Stop Growing - We pursue growth with curiosity, excellence, and an entrepreneurial mindset.

Job Requirements
Education amp; Experience
  • Bachelor’s degree in accounting or business administration preferred but not required.
  • Minimum 2 years’ clerical/administrative experience. Preferably in a construction environment.
  • General knowledge of accounting and basic math principles;
  • Ability to manage multiple activities/projects, meet multiple deadlines and network with staff, management and clients;
  • Working knowledge of MS Windows, MS Word and MS Excel; ability to learn Company and Client software programs;
  • Procore, Bluebeam and Sage/Timberline experience a plus;
  • Proficient typing skills;
  • Detailed oriented with excellent analytical skills;
  • Strong organizational skills and ability to work independently;
  • Excellent written and verbal communication skills.
Working Conditions
Normal professional office setting and some on-site field work. Evening and/or weekend work may be required. Travel may be required. (Less than 15%)
Typical Physical Needs
Requires prolonged sitting, some bending, stooping and stretching. Requires eye-hand coordination and manual dexterity sufficient to operate a keyboard, photocopier, telephone, calculator and other office equipment. Requires normal range of hearing and eyesight to record, prepare and communicate appropriate reports. May need to climb stairs, ladders and/or scaffolding and lift up to 30 lbs.
EEO Statement
Our company is an equal opportunity employer, and we look to fill every position with the best-qualified person regardless of age, gender, race, religion, disability, sexual orientation, ethnicity, medical history, or national origin. With our home office in Mobile, Alabama we recruit from all over the Southeast to find the right fit for every position.
Drug-Free Workplace
We are an Alabama Drug-Free Workplace, all prospective employees are subject to successful completion of a pre-employment drug screen.

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