ZipRecruiter

Log In

1

Job File Coordinator Jobs in Mobile, AL (NOW HIRING)

Marriott Hotel - Mobile

Sales Coordinator

Mobile, AL · On-site

$15.25 - $21/hr

The Sales Coordinator will- assist in the execution of the Sales department administrative process ... Manage group files and turnover checklist for opportunities booked by Sales Manager * Assist with ...

Buckle

Freight Coordinator (Part-Time)

Foley, AL · On-site

$15.50 - $20.75/hr

The Freight Coordinator position's primary responsibility is to fulfill our mission statement, "to ... Send discrepancies in store mail and file non-errors for 30 days * Maintain all shipment-related ...

next page

Showing results 1-20

All JobsJob File JobsJob File Coordinator JobsJob File Coordinator Jobs in Mobile, AL

Job File Coordinator information

See Mobile, AL salary details

$14

$21

$35

How much do job file coordinator jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for job file coordinator in Mobile, AL is $21.72, according to ZipRecruiter salary data. Most workers in this role earn between $17.16 and $23.85 per hour, depending on experience, location, and employer.

What is the difference between Job File Coordinator vs Job Scheduler?

AspectJob File CoordinatorJob Scheduler
Primary RoleManages and organizes job files, ensuring documentation accuracy and completenessSchedules and coordinates job timings, assignments, and resource allocation
Required SkillsAttention to detail, organizational skills, basic computer proficiencyTime management, planning, software proficiency
Work EnvironmentOffice setting, often in administrative or project support rolesOffice or on-site, often in operations or production settings

While both roles support project workflows, the Job File Coordinator focuses on maintaining accurate documentation, whereas the Job Scheduler manages the timing and coordination of job activities. Both positions are essential for smooth operations but serve different functions within the project lifecycle.

What are the key skills and qualifications needed to thrive as a job file coordinator?

To thrive as a Job File Coordinator, you need strong organizational skills, attention to detail, and familiarity with general office procedures, often supported by a high school diploma or equivalent. Proficiency with document management systems, scheduling software, and Microsoft Office Suite is typically required. Excellent communication, multitasking, and problem-solving abilities help you manage workflow and collaborate effectively with team members. These skills ensure accurate record-keeping, efficient project tracking, and smooth coordination between departments or clients.

What are the typical daily responsibilities of a job file coordinator?

A Job File Coordinator is responsible for organizing, tracking, and maintaining all documentation related to ongoing projects, ensuring that records are accurate and compliant with industry standards. On a daily basis, they communicate with project managers, field staff, and clients to gather updates, upload supporting documents, and address any missing information. Their attention to detail and effective communication help streamline workflows, minimize errors, and keep the team on track for successful project completion. This role is crucial for ensuring smooth project execution and timely billing, making it a key support position within restoration or construction companies.

What is a job file coordinator?

Job File Coordinators are professionals responsible for managing and organizing job files, documents, and records throughout a project’s lifecycle. They ensure all paperwork, such as contracts, permits, work orders, and correspondence, is accurate, complete, and easily accessible for project teams. Job File Coordinators often serve as a communication link between various departments, helping maintain compliance and project efficiency. Their work is essential for smooth project execution and documentation management in industries like construction, restoration, or insurance.
What are popular job titles related to Job File Coordinator jobs in Mobile, AL? For Job File Coordinator jobs in Mobile, AL, the most frequently searched job titles are:
What job categories do people searching Job File Coordinator jobs in Mobile, AL look for? The top searched job categories for Job File Coordinator jobs in Mobile, AL are:
What cities near Mobile, AL are hiring for Job File Coordinator jobs? Cities near Mobile, AL with the most Job File Coordinator job openings:
Job File Coordinator jobs near you
Infographic showing various Job File Coordinator job openings in Mobile, AL as of August 2026, with employment types broken down into 1% As Needed, 56% Full Time, 38% Part Time, and 5% Contract. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $45,177 per year, or $21.7 per hour.

Coordinator, Advancement Records

University of South Alabama

Mobile, AL • On-site

Other

Posted 10 days ago

University Of South Alabama rating

6.9

Company rating: 6.9 out of 10

Based on 24 frontline employees who took The Breakroom Quiz

458th of 618 rated colleges and universities

Job description

Posting Details
Position Information
Position Number
008542
Position Title
Coordinator, Advancement Records - 008542
Division
Development and Alumni Relations
Department
130600 - Advancement Services
Minimum Qualifications
Bachelor's degree in a related field from an accredited institution as approved and accepted by the University of South Alabama and one year of directly related experience. An equivalent combination of education and experience may be considered.
Preferred Qualifications
Job Description Summary
The University of South Alabama's department of Advancement Services is seeking to hire a Coordinator, Advancement Records. Interested candidates should apply to be considered.
Essential Functions
These are the job duties required of the position.
Essential Functions
  • Executes end-to-end processing of charitable and non-charitable gifts, pledges, and memberships across multiple university entity to include interpreting complex legal instruments-such as gift agreements, trust documents, and grant letters-to ensure accurate financial categorization and adherence to CASE and institutional standards.
  • Manages high-volume gift batches, executes financial imports and postings into systems like Banner Finance, and reconciles daily and monthly records to ensure the integrity of fundraising metrics and university deposits.
  • Acting as a primary steward of the Raiser's Edge database, maintains comprehensive biographical and gift records for alumni, donors, and prospects.
  • Responsible for auditing files, resolving data discrepancies, adhering to complex file retention policies, ensuring all constituent data is captured accurately, research is conducted to validate donor information, and sensitive documentation is maintained in strict accordance with confidentiality protocols.
  • Serves as a critical professional liaison between University Leadership, high-level donors, and development officers.
  • Interprets policies and resolves complex inquiries regarding gift Intentions and donor contact information.
  • Ensures that donor intent is accurately captured and honored throughout the gift lifecycle, manages the issuance of official tax receipts, and coordinates with internal departments to facilitate solicitation tracking and pledge fulfillment.
  • Interprets complex legal documents like gift agreements and trust documents for accurate recording in the donor.
  • Responsible for gift services to include administration of third-party matching gift requests, building relationship profiles, completing continual database maintenance and data integrity projects.
  • Manages electronic donor files and complex file retention policies, ensuring all sensitive and confidential documentation is handled according to Institutional protocol.
  • Regular and prompt attendance.
  • Ability to work schedule as defined and overtime as required.
  • Related duties as required.

Posting Information
Number of Vacancies
1
Position End Date (if temporary)
Job Open Date
07/16/2026
Job Close Date
Open Until Filled
Yes
Special Instructions to Applicants
Working Days
Monday - Friday
Working Hours
8:00 a.m. - 5:00 p.m.
Job Location
Main Campus
Full-time or Part-Time
Full Time
Regular or Temporary
Regular

What University Of South Alabama employees say

Pay

Benefits

Hours and flexibility

Workplace

Get the full story on Breakroom

Apply