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Invoice Writer Jobs (NOW HIRING)

Conservice

Electronic Invoice Specialist

Mandan, ND · On-site +1

Electronic Invoice Specialist I Location: Hybrid or In Office Schedule: Schedules from 6 AM - 6 PM ... written, using clear, professional language * You prioritize time well and push yourself to ...

Conservice

Electronic Invoice Specialist

Logan, UT · On-site

Electronic Invoice Specialist I Location: Hybrid or In Office Schedule: Schedules from 6 AM - 6 PM ... written, using clear, professional language * You prioritize time well and push yourself to ...

Covington Aircraft

Invoice Analyst

Okmulgee, OK · On-site

... written communication skills. Performance Expectations The Invoice Analyst is expected to maintain strong ownership of the billing cycle and actively drive work orders through financial closure.

Central Transport

Invoice Coordinator

Stephens, AR · On-site

$50K - $60K/yr

The Invoice Processing Coordinator will review and process invoices generated by Maintenance ... Excellent written, listening and verbal communication skills * Moderate proficiency in Microsoft ...

Addison Group

Invoice & Billing Specialist

Lake Forest, CA · On-site

$23 - $26/hr

Invoice & Billing Specialist Location: Lake Forest, CA Schedule: Hybrid Schedule (Mondays & Fridays ... Strong written and verbal communication skills. * Comfortable learning new software and navigating ...

ATCO Structures USA Inc.

Invoice Administrator

Houston, TX · On-site

$16 - $21.50/hr

Record invoice information into ERP system (Oracle). Ensure proper codes are entered for ... Strong written and verbal communication skills. * Competency with Excel is a must, with the ability ...

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Invoice Writer information

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$11

$24

$42

How much do invoice writer jobs pay per hour?

As of Sep 11, 2026, the average hourly pay for invoice writer in the United States is $24.29, according to ZipRecruiter salary data. Most workers in this role earn between $18.51 and $27.88 per hour, depending on experience, location, and employer.

What does an invoice writer do?

An Invoice Writer is responsible for preparing, generating, and managing invoices for a business or organization. They ensure that all billing information is accurate, complete, and sent to clients or customers in a timely manner. Invoice Writers often work closely with accounting and sales teams to verify transaction details, track payments, and resolve any discrepancies. Their role is crucial for maintaining a healthy cash flow and ensuring clients are billed correctly for products or services rendered.

What are some common challenges invoice writers face in managing high volumes of billing documents?

Invoice Writers often handle large quantities of billing documents, which can lead to challenges like maintaining accuracy, meeting tight deadlines, and ensuring compliance with company policies and regulations. Staying organized and leveraging invoicing software are crucial for minimizing errors and streamlining processes. Collaborating closely with accounting, sales, and customer service teams also helps resolve discrepancies quickly and ensures smooth workflow.

What are the key skills and qualifications needed to thrive as an invoice writer, and why are they important?

To thrive as an Invoice Writer, you need strong attention to detail, proficiency in basic accounting principles, and experience with billing processes, often supported by a high school diploma or equivalent. Familiarity with invoicing software such as QuickBooks, SAP, or Microsoft Excel is typically required. Excellent organizational skills, time management, and effective communication set top performers apart in this role. These skills and qualities are essential to ensure accurate, timely billing and maintain positive client relationships, which directly impact cash flow and business reputation.

What is the difference between Invoice Writer vs Accounts Payable Clerk?

AspectInvoice WriterAccounts Payable Clerk
CredentialsBasic accounting knowledge, possibly some certificationBasic accounting knowledge, often with certification
Work EnvironmentOffice setting, focused on invoice documentationOffice setting, handling payment processing
Employer & IndustryBusinesses requiring invoice managementOrganizations managing vendor payments
Search & Comparison IntentUnderstanding invoice creation rolesUnderstanding payment processing roles

While both roles involve financial documentation, an Invoice Writer primarily focuses on creating and managing invoices for billing purposes, whereas an Accounts Payable Clerk handles processing payments to vendors. Both positions require similar accounting knowledge and often work in similar office environments, but their core responsibilities differ in scope and function.

Is invoicing a hard job?

Invoicing as an invoice writer involves attention to detail, accuracy, and familiarity with accounting software or tools. The job can be straightforward for those with good organizational skills, but it may require precision to avoid errors and ensure timely payments. Experience with financial documentation and basic math skills are often beneficial.

What cities are hiring for Invoice Writer jobs?

Cities with the most Invoice Writer job openings:

What states have the most Invoice Writer jobs?

States with the most job openings for Invoice Writer jobs include:

What are popular job titles related to Invoice Writer jobs?

For Invoice Writer jobs, the most frequently searched job titles are:

Infographic showing various Invoice Writer job openings in the United States as of September 2026, with employment types broken down into 100% Full Time. Highlights an 50% In-person, and 50% Remote job distribution, with an average salary of $50,519 per year, or $24.3 per hour.

Invoice Coordinator

Appleton, WI

Gulfstream Aerospace Corporation
Aviation • 10K+ employees
Learn more about Gulfstream Aerospace Corporationexternal

Full-time

PTO

Posted 3 days ago

New

Gulfstream Aerospace rating

8.8

Company rating: 8.8 out of 10

Based on 185 frontline employees who took The Breakroom Quiz

Job description

GAC Appleton

At Gulfstream, our people are at the heart of everything we do. We believe in inspiring and empowering every individual to reach their fullest potential. From workforce development and meaningful connections to a culture of trust, respect, and integrity, we invest in our employees so they can do their best work and achieve success together. Creating and delivering the world's finest aviation experience starts with our people and when our people thrive, so does our mission.

If you enjoy working with customers, managing financial transactions, and keeping business operations running smoothly, this is an opportunity to make an impact in a fast-paced aviation environment. As an Invoice Coordinator, you'll play a key role in finalizing invoices, processing customer billing, handling fuel charges, running credit card transactions, and supporting warranty claim activities. Your attention to detail and customer-focused approach will help ensure accurate billing, timely payments, and an exceptional customer experience.

Scheduled Hours: Monday through Friday, 7:00 AM to 3:30 PM

 Why Gulfstream
  • Competitive salary.
  • Comprehensive benefits package.
  • Generous paid time off.
  • Work in a collaborative and customer-focused environment.
  • Build valuable experience in aviation business operations and customer billing.
  • Opportunities for professional growth and career advancement.
  • Be part of a team that values quality, accountability, and exceptional service.
 What You Will Do
  • Finalize customer invoices and ensure billing information is accurate and complete.
  • Process customer payments, including credit card transactions.
  • Prepare and distribute invoices for maintenance services, fuel purchases, and other customer charges.
  • Support warranty claim processing and maintain associated records.
  • Process third-party maintenance provider invoices for payment and verify supporting documentation.
  • Generate service center work orders and purchase requests to support customer billing and cost recovery.
  • Create requisitions and maintain purchase order information for maintenance providers.
  • Research billing discrepancies and coordinate with internal teams and service providers to resolve issues.
  • Maintain databases and electronic records related to billing, claims, and payment activity.
  • Confirm receipt of materials, cores, and maintenance documentation associated with maintenance transactions.
  • Reconcile vendor account statements and provide account updates as required.
  • Maintain organized invoice files and transaction records.
  • Communicate professionally with customers, vendors, and internal stakeholders regarding billing and payment matters.
  • Support business operations through accurate recordkeeping and timely invoice processing.
  • Perform other duties as assigned.
 What You Will Bring
  • High School Diploma or GED required.
  • Two years of administrative, billing, invoice management, payment processing, or related experience.
  • Experience preparing invoices, processing payments, or supporting customer accounts.
  • Basic knowledge of Microsoft Excel.
  • Proficiency with Microsoft Windows, Word, Excel, and PowerPoint.
  • Strong attention to detail and organizational skills.
  • Ability to manage multiple tasks while maintaining accuracy.
  • Strong customer service and problem-solving skills.
  • Excellent verbal and written communication skills.
  • Experience with Corridor and OnBase payment systems preferred.
  • Ability to work effectively in a team environment.
  • Must be able to read, write, speak, and understand the English language.
 Apply Now

If you are organized, customer-focused, and enjoy working with invoices, billing, payment processing, and business operations, we encourage you to apply.

Join Gulfstream and help us create and deliver the world's finest aviation experience.


 

Education and Experience Requirements
High School Diploma or GED required. 2 years of administrative and/or invoice management/payment experience. Must be proficient in the operation of standard office equipment and telecommunications equipment. Position Purpose: Under moderate supervision, provides support in processing third party maintenance provider invoices for payment and preparing Service Center Work Orders to facilitate preparation of customer invoices to recover program costs. Works closely with higher level invoice coordinators, program maintenance coordinators and other maintenance providers to ensure timely invoice payment and maintain accounts in good standing to facilitate future maintenance requests to support fleet requirements.
Job Description
Principle Duties and Responsibilities: Essential Functions:
  1. Processes 3rd party maintenance provider invoices for payment ensuring claim matches maintenance authorization document. .
  2. Maintain database of all claims processed and pertinent data parameters.
  3. Generate Service Center Work Orders and Purchase Requests to facilitate distribution of cost and revenue. .
  4. Generate requisitions to open shell Purchase Orders for assignment to maintenance providers for unscheduled maintenance activities and update database information. Ensure adequate inventory is available to support fleet requirements. .
  5. Perform research and interface with program support organizations, as necessary to process claims for payment.
  6. Maintain electronic records of all data related to adjudicated claims.
  7. Confirm receipt of material/cores and Computerized Maintenance Data for each maintenance transaction.
  8. Reconciles 3rd party maintenance provider account statements and provides updates, as required.
Additional Functions:
  1. Maintains completed invoice files and records. .
  2. Performs other duties as required. and assigned by Business Manager. .
Perform other duties as assigned. Other Requirements:
  1. Must be proficient in the use of Microsoft Windows, Word, Excel, and PowerPoint.
  2. Some experience in Corridor and OnBase payment systems preferred.
  3. Excellent written and verbal communication skills.
A credit history check from a national credit bureau will be conducted for all candidates for this position including new hires and current employees seeking promotion or transfer.This job requires one to be able to read, write, speak, and understand the English language.

Additional Information

Requisition Number: 235844

Category: Service Center

Percentage of Travel: Up to 25%

Shift: First

Employment Type: Full-time

Posting End Date: 09/11/2026 

Equal Opportunity Employer / Individuals with Disabilities / Protected Veterans

Gulfstream does not provide work visa sponsorship for this position, unless the applicant is a currently sponsored Gulfstream employee.

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Copyright © 2025 Gulfstream Aerospace Corporation. All Rights Reserved. A General Dynamics Company.
 

Gulfstream Aerospace Corporation, a wholly-owned subsidiary of General Dynamics (NYSE: GD), designs, develops, manufactures, markets, services and supports the world's most technologically-advanced business jet aircraft

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About Gulfstream

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Copyright © 2020 Gulfstream Aerospace Corporation. All Rights Reserved. A General Dynamics Company ( . Gulfstream Aerospace Corporation, a wholly-owned subsidiary of General Dynamics (NYSE: GD), designs, develops, manufactures, markets, services and supports the world's most technologically-advanced business jet aircraft

Industry

Aviation

Company size

10,000+ Employees

Headquarters location

Savannah, GA, US

Year founded

1958

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