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Invoice Writer Jobs in California (NOW HIRING)

Addison Group

Invoice & Billing Specialist

Lake Forest, CA · On-site

$23 - $26/hr

Invoice & Billing Specialist Location: Lake Forest, CA Schedule: Hybrid Schedule (Mondays & Fridays ... Strong written and verbal communication skills. * Comfortable learning new software and navigating ...

Fairfield Subaru

Service Writer

Fairfield, CA · On-site

Job Requirements Minimum of (2) years of experience as a service advisor/writer. Proven record of ... Verifying that the final invoice reconciles with the work performed on the repair order. Explaining ...

Fairfield Subaru

Service Writer

Fairfield, CA

Minimum of (2) years of experience as a service advisor/writer. * Proven record of achieving ... Verifying that the final invoice reconciles with the work performed on the repair order.

Fairfield Subaru

Service Writer

Fairfield, CA · On-site

Job Requirements • Minimum of (2) years of experience as a service advisor/writer. • Proven ... the final invoice reconciles with the work performed on the repair order. • Explaining all ...

Fairfield Subaru

Service Writer

Fairfield, CA · On-site

Job Requirements • Minimum of (2) years of experience as a service advisor/writer. • Proven ... the final invoice reconciles with the work performed on the repair order. • Explaining all ...

Quinn Company CAT

Service Writer Advisor

Oxnard, CA · On-site

$16.90 - $25/hr

Invoice Timely: Maintain work orders and invoicing in line with benchmarks such as last day labor to invoice and WIP turns. * Prevent Write‐Offs: Manage collections proactively to avoid losses.

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All JobsInvoice Writer JobsInvoice Writer Jobs in California

Invoice Writer information

See California salary details

$11

$23

$41

How much do invoice writer jobs pay per hour?

As of Sep 13, 2026, the average hourly pay for invoice writer in California is $23.97, according to ZipRecruiter salary data. Most workers in this role earn between $18.27 and $27.50 per hour, depending on experience, location, and employer.

What does an invoice writer do?

An Invoice Writer is responsible for preparing, generating, and managing invoices for a business or organization. They ensure that all billing information is accurate, complete, and sent to clients or customers in a timely manner. Invoice Writers often work closely with accounting and sales teams to verify transaction details, track payments, and resolve any discrepancies. Their role is crucial for maintaining a healthy cash flow and ensuring clients are billed correctly for products or services rendered.

What are some common challenges invoice writers face in managing high volumes of billing documents?

Invoice Writers often handle large quantities of billing documents, which can lead to challenges like maintaining accuracy, meeting tight deadlines, and ensuring compliance with company policies and regulations. Staying organized and leveraging invoicing software are crucial for minimizing errors and streamlining processes. Collaborating closely with accounting, sales, and customer service teams also helps resolve discrepancies quickly and ensures smooth workflow.

What are the key skills and qualifications needed to thrive as an invoice writer, and why are they important?

To thrive as an Invoice Writer, you need strong attention to detail, proficiency in basic accounting principles, and experience with billing processes, often supported by a high school diploma or equivalent. Familiarity with invoicing software such as QuickBooks, SAP, or Microsoft Excel is typically required. Excellent organizational skills, time management, and effective communication set top performers apart in this role. These skills and qualities are essential to ensure accurate, timely billing and maintain positive client relationships, which directly impact cash flow and business reputation.

What is the difference between Invoice Writer vs Accounts Payable Clerk?

AspectInvoice WriterAccounts Payable Clerk
CredentialsBasic accounting knowledge, possibly some certificationBasic accounting knowledge, often with certification
Work EnvironmentOffice setting, focused on invoice documentationOffice setting, handling payment processing
Employer & IndustryBusinesses requiring invoice managementOrganizations managing vendor payments
Search & Comparison IntentUnderstanding invoice creation rolesUnderstanding payment processing roles

While both roles involve financial documentation, an Invoice Writer primarily focuses on creating and managing invoices for billing purposes, whereas an Accounts Payable Clerk handles processing payments to vendors. Both positions require similar accounting knowledge and often work in similar office environments, but their core responsibilities differ in scope and function.

Is invoicing a hard job?

Invoicing as an invoice writer involves attention to detail, accuracy, and familiarity with accounting software or tools. The job can be straightforward for those with good organizational skills, but it may require precision to avoid errors and ensure timely payments. Experience with financial documentation and basic math skills are often beneficial.

What cities in California are hiring for Invoice Writer jobs?

Cities in California with the most Invoice Writer job openings:

Infographic showing various Invoice Writer job openings in California as of August 2026, with employment types broken down into 100% Full Time. Highlights an 60% In-person, and 40% Remote job distribution, with an average salary of $49,858 per year, or $24 per hour.

Invoice & Billing Specialist

Lake Forest, CA • On-site

Addison Group
See more jobs at Addison Groupexternal

$23 - $26/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 hours ago

Key responsibilities

  • Review, prepare, and process customer invoices for products, services, installations, and subscription renewals.

  • Investigate and resolve invoice discrepancies by collaborating with internal departments.

  • Maintain billing records, invoice trackers, and shared documentation.

Job description

Invoice & Billing Specialist

Location: Lake Forest, CA

Schedule: Hybrid Schedule (Mondays & Fridays work from home)

Employment Type: Direct Hire / Permanent

Pay: $23.00–$26.00 per hour

About the Opportunity

A growing technology company is seeking a motivated, detail-oriented Invoice & Billing Specialist to join its Accounting team. This is an excellent opportunity for someone early in their career who enjoys solving problems, collaborating across departments, and building a strong foundation in accounting and billing.

This position focuses on reviewing invoices, identifying and resolving discrepancies, and ensuring customer invoices are processed accurately and on time. The ideal candidate is patient, organized, and comfortable following up with multiple internal teams to gather information and resolve billing issues.

Responsibilities

  • Review, prepare, and process customer invoices for products, services, installations, and subscription renewals.
  • Compile invoices with supporting documentation for customer submission.
  • Submit invoices through customer portals and via email when applicable.
  • Maintain billing records, invoice trackers, and shared documentation.
  • Monitor and manage the billing inbox.
  • Apply customer prepayments and ensure accurate invoice balances.
  • Respond to customer requests for invoice copies and billing inquiries.
  • Investigate and resolve invoice discrepancies by collaborating with internal departments.
  • Resubmit corrected invoices as needed.
  • Support billing audits and maintain organized invoice archives.
  • Assist with additional invoicing and accounting projects as assigned.
  • Identify opportunities to improve billing processes and efficiency.
  • Cross-train on other accounting functions as needed.

Qualifications

  • Associate's degree (AA) in Accounting, Business, or a related field, or currently working toward a degree.
  • Bachelor's degree in Accounting or Finance is a plus.
  • Previous billing, invoicing, accounting, or administrative experience is preferred but not required.
  • Understanding of basic accounting principles and GAAP is a plus.
  • Strong Microsoft Office skills, particularly Excel.
  • Excellent attention to detail and organizational skills.
  • Strong written and verbal communication skills.
  • Comfortable learning new software and navigating billing portals.
  • Ability to work collaboratively with multiple departments to resolve issues.
  • Positive attitude with a willingness to learn and grow.

Benefits

  • Attractive Total Compensation Package
  • Flexible hybrid work schedule
  • Comprehensive healthcare benefits including medical, dental, and vision coverage; Life/ADD/LTD insurance; FSA/HSA options.
  • 401(k) Plan with Employer Match
  • Generous Paid Time Off (PTO) policy
  • Observance of 11 paid company holidays

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.