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Internal Operations Coordinator Jobs in Rochester, NY

IK Systems

Field Operations Coordinator

Victor, NY · On-site

$23.25 - $29/hr

Field Operations Coordinator Location: Victor, NY : Full Time Purpose The Field Operations ... internal reviews, customer audits, and regulatory requests. * Track technician certifications ...

IK Systems

Field Operations Coordinator

Victor, NY · On-site

Field Operations Coordinator Location: Victor, NY : Full Time Purpose The Field Operations ... internal reviews, customer audits, and regulatory requests. * Track technician certifications ...

IK Systems

Field Operations Coordinator

Victor, NY · On-site

$23.25 - $29/hr

Victor, NY : Full Time PurposeThe Field Operations Coordinator provides administrative and ... internal reviews, customer audits, and regulatory requests.Track technician certifications ...

TES Staffing

Be Seen First

Operations Coordinator- Outpatient Medical Office

Victor, NY · On-site

$24 - $26/hr

Operations Coordinator Private Healthcare Office Location: Pittsford, NY Pay: $24-26/hour ... Coordinate internal meetings and assist with administrative projects * Process incoming and ...

TES Staffing

Be Seen First

Part-Time Office & Property Operations Coordinator

Rochester, NY · On-site

$28 - $33/hr

Part-Time Office & Property Operations Coordinator Rochester, NY | 20 Hours/Week | Starting at $28 ... Maintaining files, reference materials, vendor information, and internal records * Updating ...

Robert Half

Administrative Coordinator

Rochester, NY · On-site

$25 - $29/hr

We are looking for an Administrative Coordinator to support daily office operations and help keep ... incoming calls, and internal records while contributing to efficient team workflows.

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How much do internal operations coordinator jobs pay per hour?

As of Sep 1, 2026, the average hourly pay for internal operations coordinator in Rochester, NY is $24.44, according to ZipRecruiter salary data. Most workers in this role earn between $19.47 and $27.50 per hour, depending on experience, location, and employer.

What is an internal operations coordinator?

Internal Operations Coordinators are professionals responsible for managing and streamlining the internal processes of an organization. They oversee administrative tasks, coordinate interdepartmental communication, and ensure that daily operations run smoothly. Their duties often include scheduling, process improvement, resource allocation, and supporting teams to help achieve organizational goals. This role is essential for maintaining efficiency and productivity within a company’s internal functions.

What are the key skills and qualifications needed to thrive as an internal operations coordinator?

To thrive as an Internal Operations Coordinator, you need strong organizational skills, problem-solving abilities, and a background in business administration or a related field. Familiarity with workflow management software, ERP systems, and proficiency in Microsoft Office are typically required, and certifications such as PMP can be advantageous. Exceptional communication, attention to detail, and the ability to multitask under pressure are vital soft skills for this role. These competencies ensure smooth internal processes, effective collaboration across departments, and the achievement of organizational goals.

What are the primary challenges an internal operations coordinator faces when managing cross-departmental projects?

Internal Operations Coordinators often encounter challenges in aligning the priorities and workflows of different departments. Coordinating timelines, resources, and communication between teams requires strong organizational and interpersonal skills. It’s common to navigate conflicting deadlines or objectives, so being proactive and adaptable is key. Regular check-ins, clear documentation, and fostering positive relationships across teams help ensure that projects move forward smoothly.

What is the difference between Internal Operations Coordinator vs Administrative Coordinator?

AspectInternal Operations CoordinatorAdministrative Coordinator
Required CredentialsTypically requires a bachelor's degree in business, management, or related fieldOften requires a high school diploma or associate degree, with some roles preferring a bachelor's
Work EnvironmentWorks within internal teams, focusing on process improvement, workflow management, and operational supportSupports administrative functions, scheduling, and office management tasks
Employer & Industry UsageCommon in corporate, healthcare, and nonprofit sectors for internal process rolesWidely used across various industries for general administrative support
Search & Comparison IntentPeople comparing internal operational roles with administrative support rolesIndividuals seeking administrative or clerical positions

The Internal Operations Coordinator focuses on optimizing internal processes and workflows within an organization, often requiring specific operational knowledge. In contrast, the Administrative Coordinator handles day-to-day administrative tasks, supporting office functions. Both roles are essential but serve different organizational needs.

How much do internal operations coordinators make in the US?

Internal operations coordinators in the US typically earn a median annual salary of around $50,000 to $65,000, depending on experience, location, and industry. Entry-level roles may start lower, while experienced coordinators or those in high-demand sectors can earn higher wages, often supplemented with benefits and opportunities for advancement.

Is internal operations coordinator a good career?

An internal operations coordinator role involves managing administrative and operational tasks within an organization, often requiring strong organizational and communication skills. It can offer stable employment, opportunities for advancement, and experience in various business functions, making it a viable career path for those interested in organizational management. Career growth depends on industry, experience, and additional skills such as project management or data analysis.

What job categories do people searching Internal Operations Coordinator jobs in Rochester, NY look for?

The top searched job categories for Internal Operations Coordinator jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Internal Operations Coordinator jobs?

Cities near Rochester, NY with the most Internal Operations Coordinator job openings:

Internal Operations Coordinator jobs near you
Infographic showing various Internal Operations Coordinator job openings in Rochester, NY as of August 2026, with employment types broken down into 84% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 2% Hybrid, and 5% Remote job distribution, with an average salary of $50,825 per year, or $24.4 per hour.

Field Operations Coordinator

Victor, NY • On-site

IK Systems
Investigation and Physical Security Services • 11 - 50 employees
Learn more about IK Systemsexternal

$23.25 - $29/hr

Full-time

Medical, Retirement

Posted 5 days ago

Job description

Field Operations Coordinator
Location: Victor, NY : Full Time
Purpose
The Field Operations Coordinator provides administrative and logistical support to IK Systems field operations. The position reports to the EVP of Operations and supports the directors and managers of Operations, the Project Management Office, and Service. Responsibilities include consolidating and maintaining the field technician schedule from Project Management Office and Service requests, arranging and managing travel for field and corporate personnel, administering the company vehicle fleet, maintaining compliance and certification records in coordination with the Director of Compliance, and providing administrative support to Operations leadership. The position requires the exercise of judgment in balancing operational requirements against budget constraints, in allocating technician assignments among competing project and service demands, and in adjusting travel and logistics arrangements in response to changing field and jobsite conditions.
Essential Duties and Responsibilities (The How)
Operations
  • Assigns and sequences technicians against project schedules, contractual service obligations, and emergency dispatch by matching assignment to certification, licensure, and site-access clearance, not availability alone.
  • Arrange and adjust all field and corporate travel, including airfare, lodging, rental vehicles, and ground transportation, sequencing arrivals against jobsite start times and site access windows, rebooking as weather, site conditions, or emergency dispatch require, and keeping itineraries accessible to field teams and their supervisors.
  • Evaluate travel options on total cost to the company, including fare, routing, lodging, timing, and associated labor time, and commit expenditures above budgeted amounts where a lower-priced option would result in greater overall cost.
  • Reconcile travel and company card charges with Finance, and report travel spend against project budgets to the assigned Project Manager and the EVP of Operations.
  • Support the directors and managers of Operations, the Project Management Office, and Service with meeting coordination, document preparation, correspondence, and shared operational trackers.
  • Communicate project awards, crew assignments, and operational updates to the field.
  • Coordinate new hire onboarding logistics with the HR Operations Coordinator.

Field Support
  • Manage the company fleet, including preventive maintenance and repair scheduling around crew assignments, new vehicle acquisition, registration, titling, DMV reporting, and insurance enrollment.
  • Administer vehicle credentials and accounts, including parking passes, toll transponders, and fuel cards.
  • Maintain fleet records so that vehicle status, assignment, and service history are current and available to Operations leadership.

Safety and Compliance
  • Serve as an active member of the company safety committee, perform field safety checks, and report findings to the committee and Operations leadership.
  • Partner with the Director of Compliance on compliance documentation and reporting, including assembling records for internal reviews, customer audits, and regulatory requests.
  • Track technician certifications, licenses, and required training, notifying supervisors ahead of expiration and escalating gaps to the Director of Compliance and the EVP of Operations.
  • Performs additional duties as assigned.

Skills and Competencies (What We Are Looking For)
Minimum Requirements
Education: High School Diploma or equivalent required
Experience: 3+ years supporting field operations, logistics, or multiple department leaders in construction, field services, or a comparable technical environment. Experience arranging business travel required.
Certificates or Licenses: Valid Driver's License required. OSHA 10 and OSHA 30 required within 1 year of employment.
Technical Skills:
  • Proficient in Microsoft applications, including Word, Excel, Outlook, and Teams
  • Experience maintaining shared records and trackers relied on across a team
  • Experience in construction, low-voltage, or a related technical field preferred

Preferred Qualifications
Education: Associate or Bachelor's degree in Business Administration, Construction Management, or a related field
Experience: Fleet administration or vehicle records; arranging travel for personnel working across multiple states; compliance recordkeeping or audit support
Technical Skills: Corporate travel booking or expense platform; fleet or asset tracking systems
Soft Skills: Strong organizational skills and attention to detail, with the ability to manage multiple concurrent commitments accurately. Sound judgment in evaluating cost and logistics options. Ability to support multiple department leaders simultaneously and to prioritize among competing requests. Clear and direct written and verbal communication, including communication of schedule and arrangement changes to affected personnel. Discretion in handling confidential personnel, financial, and compliance information.
Work Environment and Physical Demands (Office Based Role)
  • Primarily based in an office setting with standard office equipment.
  • Requires prolonged periods of sitting, using a computer, and communicating by phone, email, and messaging throughout the day.
  • Frequent same-day shifts in priority driven by field and jobsite conditions.
  • Occasional travel to client meetings, jobsites, industry events, or training sessions may be required.
  • Compliance with company safety policies and participation in training sessions as needed.

What We Offer You
At IK Systems, we offer more than just a job-we provide a career with purpose and growth. Our competitive compensation includes a retirement plan with company matching, comprehensive health benefits, and flexible work options to support your well-being. We invest in your future through continuous learning, industry certifications, and opportunities to work with cutting-edge technology.
Beyond benefits, our team-driven culture fosters innovation, collaboration, and a strong work-life balance. When you join IK Systems, you become part of a team shaping the future of security and technology solutions.
About IK Systems
IK Systems delivers unparalleled, world-class integrated surveillance and security solutions to mission-critical industries across diverse vertical markets.
Beyond just security technology, IK Systems is a full-service low-voltage systems solution provider, offering expertise in IP video, access control, perimeter security, WAN/LAN/Mesh connectivity, complex networks, communications, and digital signage solutions.
Equal Opportunity Statement
IK Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity or expression, religion, national origin or ancestry, age, disability, marital status, pregnancy, protected veteran status, protected genetic information, political affiliation, or any other characteristics protected by local laws, regulations, or ordinances.

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