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Intake Jobs in Pennsylvania (NOW HIRING)

City of Reading

Intake Specialist

Reading, PA · On-site

$17 - $22.75/hr

The Intake Specialist collects relevant information about the complaint, completes a preliminary evaluation, explains the process to the complainant and determines the appropriate jurisdiction for ...

Summit BHC

$16 - $21.75/hr

Intake Coordinator | Canyon Vista Recovery Center | Mesa, Arizona About the Job: PURPOSE STATEMENT: The Intake Coordinator is responsible for establishing and maintaining a first- impressions ...

Acadia Healthcare

Intake Specialist

Allenwood, PA · On-site

$16.75 - $22.25/hr

Overview Join White Deer Run as an Intake Specialist! Be One of the First Steps in a Person's Recovery Journey As an Intake Specialist, you will play a vital role in welcoming individuals seeking ...

UHS

INTAKE COUNSELOR (DEGREED)

Philadelphia, PA · On-site

The Intake Counselor/Intake Clinician under the supervision of the Director of Admissions, interviews and assesses potential patients and inquiry callers. The Intake Counselor / Intake Clinician ...

Modivcare

Admin: Intake Coordinator

Philadelphia, PA · On-site +1

$24.68 - $26.50/hr

Intake Coordinator - Private Pay Home Care Modivcare Personal Care Services is seeking an Intake Coordinator with direct home care experience and a strong client-service mindset to support ...

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All JobsIntake JobsIntake Jobs in Pennsylvania

Intake information

See Pennsylvania salary details

$31.1K

$44.5K

$83.7K

How much do intake jobs pay per year?

As of Sep 2, 2026, the average yearly pay for intake in Pennsylvania is $44,503.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,600.00 and $43,100.00 per year, depending on experience, location, and employer.

What is an intake specialist?

Intake specialists are professionals who serve as the first point of contact for clients or patients seeking services from an organization, such as a healthcare facility, law office, or social services agency. They gather essential information, assess needs, and determine eligibility for services. Intake specialists also help guide clients through the initial steps of the service process, ensuring accurate documentation and effective communication between clients and the organization.

What are the key skills and qualifications needed to thrive as an intake specialist?

To thrive as an Intake Specialist, you need strong organizational skills, attention to detail, and a background in customer service or social services, often supported by a relevant degree or work experience. Familiarity with case management software, electronic records systems, and data entry tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Specialists build rapport and accurately assess client needs. These skills are crucial for ensuring efficient client onboarding, accurate information gathering, and effective service coordination.

What are some common challenges faced by professionals in an intake role, and how can they be managed effectively?

Professionals in an Intake role often encounter challenges such as handling high volumes of inquiries, accurately gathering detailed client information, and prioritizing cases based on urgency. Effective time management, strong communication skills, and attention to detail are crucial for success. Collaborating closely with other departments and using case management software can help streamline the intake process, minimize errors, and ensure a positive experience for clients and the organization.

What is the difference between Intake vs Case Manager?

AspectIntakeCase Manager
Required CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma or equivalent; often requires additional certifications or experience
Work EnvironmentInitial client contact, administrative tasks, data collectionOngoing client support, service planning, case coordination
Employer & Industry UsageHealthcare, social services, mental health agenciesHealthcare, social services, nonprofit organizations
Search & Comparison IntentUnderstanding initial client intake processManaging client cases and services

Intake specialists focus on the initial client contact and data collection, while case managers handle ongoing support and service coordination. Both roles are essential in social services and healthcare settings, but they differ in responsibilities and scope.

What are the most commonly searched types of Intake jobs in Pennsylvania?

The most popular types of Intake jobs in Pennsylvania are:

What are popular job titles related to Intake jobs in Pennsylvania?

For Intake jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Intake jobs in Pennsylvania look for?

The top searched job categories for Intake jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Intake jobs?

Cities in Pennsylvania with the most Intake job openings:

Intake jobs near you
Infographic showing various Intake job openings in Pennsylvania as of August 2026, with employment types broken down into 2% As Needed, 86% Full Time, 10% Part Time, and 2% Contract. Highlights an 82% Physical, 3% Hybrid, and 15% Remote job distribution, with an average salary of $44,503 per year, or $21.4 per hour.

Patient Intake Specialist

Kaleidoscope ABA Therapy Services

Bryn Mawr, PA • On-site

$19 - $22/hr

Temporary

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 12 days ago

Job description

Location: Bryn Mawr, PA 19010
Date Posted: 08/01/2026
Category: Operations
Education: HS Graduate/GED

Title: Patient Intake Specialist Location: Bryn Mawr, PAJoin our established - and growing - organization as Kaleidoscope ABA looks for its newest addition to the team. The Patient Intake Specialist position is an integral part in Kaleidoscope ABA's mission to deliver therapeutic services to children with autism. We are looking for a compassionate and detail-oriented Patient Intake Specialist to guide clients through our intake process, ensuring a smooth and supportive experience from start to finish. In this role, you will educate clients about our services, verify insurance, gather required documents, and submit authorizations.The ideal ABA Intake Specialist candidate thrives on building rapport, demonstrating integrity, empathy, and expertise in insurance regulations. Strong time management and meticulous attention to detail are essential, as you will play a crucial role in setting the foundation for successful client care.What you will do:>· Assist families in securing services by verifying insurance benefits, gathering intake documentation, and submitting authorizations.>· Function as a liaison between staff and families, ensuring paperwork is current and authorizations are renewed on time.>· Provide excellent customer service, helping clients navigate the process with confidence and clarity.>· Maintain compliance with insurance requirements, ensuring accurate submissions and renewals.>· Communicate effectively with clients, staff, and insurance companies ensure optimum services.>· Offer administrative support to team members as needed to keep operations running smoothly.What you will bring to the team: >· Ability to create good rapport with new and existing clients and to gather data efficiently and effectively.>· Familiarity with health insurance, the authorization process, and working with insurance portals.>· Prior experience working as an ABA Intake Specialist is highly preferred.>· Excellent customer service, time management, and organizational skills.>· A high level of attention to detail.>· Exceptional written and verbal communication skills.>· Bachelor's degree preferred.> Comfortable with extensive work on the phone.Benefits & Advantages: > Medical, Dental, and Vision Insurance through United Healthcare.> Paid Time-Off, to include Vacation, Sick, and 8 Paid Holidays.> Long-Term Disability and Life Insurance.> 401k with a 6% match and a two-year vesting schedule.Requirements:> Bachelor's Degree or equivalent work experience.> 3 years of insurance verification in medical field.> Experience building and retaining rapport with patients over the phone.Working Conditions: > Exposure to constant or intermittent sounds is sufficient to cause distraction.> Considerable stress may occur at times due to the pressure of meeting service requirements.> Hours of work: 8:30a to 5:00p; must fulfill the duties of the position regardless of the number of hours worked. > Performing these duties on a full-time basis is an essential function of this position.Compensation: $19.00 - $22.00 per hourAbout the company: Kaleidoscope ABA offers services that support child with autism. We provide integrated therapy that promotes learning and growth, developing individual potential and increasing social engagement and happiness. Kaleidoscope ABA is an Equal Opportunity and Affirmative Action Employer. We do not discriminate on the basis of any legally protected characteristics, including disabled and veteran status.

Title: Patient Intake Specialist
Class: None
Type: TEMPORARY
Ref. No.: 1302600-14
BC: #KFS210
Company: Kaleidoscope Family Solutions ABA, Inc
Contract Contact: HQ Careers
Office Email: Recruit@kfsaba.org
Office Phone: 877-ABA-0399
Office Address: 950 E Haverford Road, Suite 100A, Bryn Mawr, PA 19010
About Us: Responding to this post or registering on the KFSABA.org website is for information transfer only and is not an application, employment offer or commitment. When and if opportunities are presented, you may accept or decline such opportunities at your sole discretion. Further steps are required to complete your registration with the Kaleidoscope Family Solutions ABA, Inc. dba Kaleidoscope ABA. We appreciate your interest in our agency and look forward to meeting with you.