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Intake Jobs in Pennsylvania (NOW HIRING)

Talencia

Intake Coordinator

Philadelphia, PA · On-site

$23/hr

Job Title: Intake Coordinator Facility: Curran-Fromhold Correctional Facility Address: 7901 State Rd, Philadelphia, PA 19136 Contract: 13 weeks Shift: 7:00 PM - 7:30 AM Pay Rate: $23 per hour ...

Talencia

Intake Coordinator

Philadelphia, PA · On-site

$23/hr

Intake Coordinator Facility: Curran-Fromhold Correctional Facility Address: 7901 State Rd., Philadelphia, PA 19136 Contract: 13 weeks Shift: 7:00 PM - 7:30 AM (36hrs/Week) Pay Rate: $23/hr (W2 ...

Ethos Treatment

Intake Specialist

Plymouth Meeting, PA · On-site

$17.50 - $23.50/hr

Intake Specialist Supervisor : Intake and Billing Supervisor Summary : Under the direction of the Intake and Billing Supervisor, the Intake Specialist serves as the first point of contact for ...

New

Youth Advocate Programs

Intake Specialist

Bethlehem, PA · On-site

$17.50 - $23.50/hr

The Intake Specialist plays a vital role in initiating and completing the intake process for Children and Youth referred to the program. This includes collecting, organizing, and verifying required ...

Youth Advocate Programs

Intake Specialist

Freemansburg, PA · On-site

$17.50 - $23.50/hr

The Intake Specialist plays a vital role in initiating and completing the intake process for Children and Youth referred to the program. This includes collecting, organizing, and verifying required ...

Kitay Law Offices

Intake Specialist

Reading, PA · On-site

$17 - $20/hr

We're seeking a compassionate, driven, and client-focused Intake Specialist who can build trust quickly, guide prospective clients through the intake process, and help connect them with the legal ...

Kitay Law Offices

Intake Specialist

Wyomissing, PA · On-site

$17 - $20/hr

We're seeking a compassionate, driven, and client-focused Intake Specialist who can build trust quickly, guide prospective clients through the intake process, and help connect them with the legal ...

Kitay Law Offices

Intake Specialist

Wyomissing, PA · On-site

$17 - $22.75/hr

We're seeking a compassionate, driven, and client-focused Intake Specialist who can build trust quickly, guide prospective clients through the intake process, and help connect them with the legal ...

Kitay Law Offices

Intake Specialist

Reading, PA · On-site

$17 - $22.75/hr

We're seeking a compassionate, driven, and client-focused Intake Specialist who can build trust quickly, guide prospective clients through the intake process, and help connect them with the legal ...

Vitality Hospice

Intake Coordinator

Allentown, PA · On-site

$17.75 - $24.25/hr

Intake Coordinator Reports To: Director of Hospice Operations Join the Vitality Hospice Team At Vitality Hospice, we are dedicated to providing compassionate, patient-centered hospice care that ...

Vitality Hospice

Intake Coordinator

Allentown, PA · On-site

$17.75 - $24.25/hr

Intake Coordinator Reports To: Director of Hospice Operations Join the Vitality Hospice Team At Vitality Hospice, we are dedicated to providing compassionate, patient-centered hospice care that ...

KidsPeace

INTAKE CASEWORKER

Temple, PA

Intake Caseworker About Us KidsPeace is a private charity dedicated to supporting the behavioral and mental health needs of children, families, and communities. Since 1882, we have offered ...

Educational Data Systems Inc

Intake Specialist

Erie, PA · On-site

$43K - $45K/yr

Salary: $43,000 - $45,000/year Intake Specialist Do you have a passion for making a difference in someone's life? Are you looking for an opportunity to use your skills, experience, and empathetic ...

KidsPeace

INTAKE CASEWORKER

Temple, PA · On-site

Intake Caseworker About Us KidsPeace is a private charity dedicated to supporting the behavioral and mental health needs of children, families, and communities. Since 1882, we have offered ...

EDSI Solutions

Intake Specialist

Erie, PA · On-site

$17.25 - $23/hr

Intake Specialist Do you have a passion for making a difference in someone's life? Are you looking for an opportunity to use your skills, experience, and empathetic nature to work for a progressive ...

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All JobsIntake JobsIntake Jobs in Pennsylvania

Intake information

See Pennsylvania salary details

$31.1K

$44.5K

$83.7K

How much do intake jobs pay per year?

As of Aug 17, 2026, the average yearly pay for intake in Pennsylvania is $44,503.00, according to ZipRecruiter salary data. Most workers in this role earn between $37,600.00 and $43,100.00 per year, depending on experience, location, and employer.

What is an intake specialist?

Intake specialists are professionals who serve as the first point of contact for clients or patients seeking services from an organization, such as a healthcare facility, law office, or social services agency. They gather essential information, assess needs, and determine eligibility for services. Intake specialists also help guide clients through the initial steps of the service process, ensuring accurate documentation and effective communication between clients and the organization.

What are the key skills and qualifications needed to thrive as an intake specialist?

To thrive as an Intake Specialist, you need strong organizational skills, attention to detail, and a background in customer service or social services, often supported by a relevant degree or work experience. Familiarity with case management software, electronic records systems, and data entry tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Specialists build rapport and accurately assess client needs. These skills are crucial for ensuring efficient client onboarding, accurate information gathering, and effective service coordination.

What are some common challenges faced by professionals in an intake role, and how can they be managed effectively?

Professionals in an Intake role often encounter challenges such as handling high volumes of inquiries, accurately gathering detailed client information, and prioritizing cases based on urgency. Effective time management, strong communication skills, and attention to detail are crucial for success. Collaborating closely with other departments and using case management software can help streamline the intake process, minimize errors, and ensure a positive experience for clients and the organization.

What is the difference between Intake vs Case Manager?

AspectIntakeCase Manager
Required CredentialsHigh school diploma or equivalent; some roles may require certificationHigh school diploma or equivalent; often requires additional certifications or experience
Work EnvironmentInitial client contact, administrative tasks, data collectionOngoing client support, service planning, case coordination
Employer & Industry UsageHealthcare, social services, mental health agenciesHealthcare, social services, nonprofit organizations
Search & Comparison IntentUnderstanding initial client intake processManaging client cases and services

Intake specialists focus on the initial client contact and data collection, while case managers handle ongoing support and service coordination. Both roles are essential in social services and healthcare settings, but they differ in responsibilities and scope.

What are the most commonly searched types of Intake jobs in Pennsylvania?

The most popular types of Intake jobs in Pennsylvania are:

What are popular job titles related to Intake jobs in Pennsylvania?

For Intake jobs in Pennsylvania, the most frequently searched job titles are:

What job categories do people searching Intake jobs in Pennsylvania look for?

The top searched job categories for Intake jobs in Pennsylvania are:

What cities in Pennsylvania are hiring for Intake jobs?

Cities in Pennsylvania with the most Intake job openings:

Intake jobs near you
Infographic showing various Intake job openings in Pennsylvania as of August 2026, with employment types broken down into 2% As Needed, 76% Full Time, 18% Part Time, 1% Temporary, 2% Contract, and 1% Nights. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $44,503 per year, or $21.4 per hour.

Intake Coordinator

Infinity Love Home Care LLC

Philadelphia, PA • On-site

Full-time

Re-posted 27 days ago

Job description

About the Role:

The Intake Coordinator plays a critical role in the healthcare and social assistance sector by serving as the primary point of contact for new clients seeking services. This position is responsible for managing the intake process efficiently, ensuring that all necessary information is accurately collected and documented to facilitate timely and appropriate care. The Intake Coordinator collaborates closely with clinical teams, administrative staff, and external agencies to coordinate appointments, verify eligibility, and address client inquiries. By maintaining organized records and following up on pending cases, the coordinator helps streamline service delivery and enhances the overall client experience. Ultimately, this role supports the organization’s mission by ensuring that clients receive prompt access to the care and resources they need.

Minimum Qualifications:

  • High school diploma or equivalent required; Associate’s degree or higher in healthcare administration, social work, or related field preferred.
  • Minimum of 1-2 years experience in a healthcare or social services setting, preferably in an intake or administrative role.
  • Proficiency with electronic health records (EHR) systems and standard office software (e.g., Microsoft Office Suite).
  • Strong understanding of HIPAA regulations and client confidentiality requirements.
  • Excellent communication and interpersonal skills to interact effectively with diverse populations.

Preferred Qualifications:

  • Experience working with insurance verification and authorization processes.
  • Familiarity with community resources and social service programs.
  • Bilingual abilities, particularly in Spanish or other commonly spoken languages in the United States.

Responsibilities:

  • Conduct initial client screenings and gather comprehensive intake information including personal, medical, and insurance details.
  • Schedule and coordinate appointments between clients and healthcare or social service providers.
  • Verify client eligibility and insurance coverage to facilitate service authorization and billing processes.
  • Maintain accurate and confidential client records in compliance with HIPAA and organizational policies.
  • Communicate effectively with clients, families, and multidisciplinary teams to resolve intake-related issues and provide updates.
  • Assist in the development and implementation of intake procedures to improve efficiency and client satisfaction.
  • Follow up on incomplete or pending intake documentation to ensure timely processing.
  • Provide support and guidance to clients navigating the intake process, addressing questions and concerns with professionalism and empathy.

Skills:

The Intake Coordinator utilizes strong organizational skills daily to manage multiple client cases and ensure all documentation is complete and accurate. Effective communication skills are essential for interacting with clients, healthcare providers, and insurance representatives, facilitating clear and compassionate exchanges. Proficiency with electronic health record systems and office software enables the coordinator to efficiently input data, schedule appointments, and track client progress. Problem-solving skills are applied when addressing eligibility issues or resolving discrepancies in client information. Additionally, knowledge of healthcare regulations and confidentiality standards ensures compliance and protects client privacy throughout the intake process.