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Intake Coordinator Jobs in Reston, VA (NOW HIRING)

Gaudenzia

Intake Clinician S.U.D.

Washington, DC · On-site

The Intake Clinician plays a crucial role in managing the program's referral and admissions process, encompassing all initial clinical and administrative functions. As the first point of contact for ...

Lisinski Law Firm

Vice President of Intake

Washington, DC · On-site

$180 - $240/hr

Vice President of Intake Lisinski Law Firm Washington, District of Columbia, United States About this position About The Lisinski Law Firm Since 2020, Lisinski Law Firm has served as a dedicated ...

AARP

Intake Specialist

Washington, DC · On-site

$29.81/hr

The Intake Specialist performs a broad range of administrative support for one or more attorneys. Performs intake for potential clients and supports attorneys with client communications and ...

Censeo Consulting Group

Project Coordinator

Washington, DC · On-site

$50K - $72K/yr

This role will focus on managing intake, coordinating website updates, supporting customer-facing services, and driving operational improvements across multiple workstreams. This position plays a ...

Censeo Consulting

Project Coordinator

Washington, DC · On-site

$50 - $72/hr

This role will focus on managing intake, coordinating website updates, supporting customer-facing services, and driving operational improvements across multiple workstreams. This position plays a ...

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Intake Coordinator information

See Reston, VA salary details

$12

$22

$33

How much do intake coordinator jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for intake coordinator in Reston, VA is $22.09, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $24.52 per hour, depending on experience, location, and employer.

What does an intake coordinator do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does an intake coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

What are the key skills and qualifications needed to thrive as an intake coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.

What are the main challenges intake coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What is the difference between an intake coordinator and a case manager?

An intake coordinator is responsible for initial client assessments, gathering information, and scheduling services, often working at the start of a client’s engagement. A case manager oversees ongoing client needs, coordinates services, and monitors progress throughout the case, requiring strong organizational and communication skills.
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Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in Reston, VA as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, 1% Temporary, and 1% Contract. Highlights an 78% Physical, 2% Hybrid, and 20% Remote job distribution, with an average salary of $45,943 per year, or $22.1 per hour.

Intake Specialist - VA

Beacon Specialized Living Services, Inc.

Fairfax, VA • On-site

$65K - $70K/yr

Full-time

Re-posted 6 days ago

Beacon Specialized Living rating

5.5

Company rating: 5.5 out of 10

Based on 43 frontline employees who took The Breakroom Quiz

173rd of 247 rated social care providers

Job description

The Intake Specialist is responsible for coordinating the intake process for persons receiving services with Beacon Specialized Living. Represents Beacon to potential referral sources and attends fairs and meetings that give Beacon an opportunity to promote its services. Obtains applicant information, screens applicants, attends meet and greets and pre-placement meetings, completes the intake process and ensures potential individual is admitted to services or referred elsewhere, and prepares reports on intakes and admissions. The Intake Specialist is also responsible for updating the CRM system in a timely manner and generating reports based on the data gathered.
Primary Responsibilities:
  • Always be compliant with all company and regulatory policies and procedures.
  • Provides information about Beacon Specialized Living to individuals and families inquiring about services.
  • Organizes and performs timely intake procedures on referrals, including completion and collection of intake/referral documents.
  • Serves as a liaison to referring party and follows up regarding outstanding documents and needed items to start services.
  • Maintains a database for efficient collection and retrieval of referral information.
  • Pre-screens consumers by comparing individual's situation/condition to intake and authorization criteria; evaluates and accepts or rejects individuals based on authorization criteria. Informs individuals seeking services when they are not eligible at the time of intake, by providing the reasons to the consumer and the referral source and providing recommendations for alternate services.
  • Prepares intake and admission reports by collecting, analyzing, and summarizing data and trends.
  • Update the CRM system promptly and ensure accuracy of all data entered.
  • Embrace, support, and manage the business in accordance with Beacon's Mission and Core Values.

Education and Qualifications:
  • Bachelor's degree in related field preferred.
  • 1-3 years of admissions experience in health care or human services setting.
  • Must pass criminal background check.
  • Must possess a valid Driver's License.
  • Proficient in speaking, reading and writing the English language.
  • Approved by state, federal and government entities to work within BSLS programs.
  • Ability to use office equipment, including BSLS information technology systems.

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