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Intake Coordinator Jobs in Reston, VA (NOW HIRING)

Cooley LLP

BIC Intake Specialist

Washington, DC · On-site

$72K - $99K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent attention to detail * Strong verbal and written communication skills * Ability to organize ...

Cooley

BIC Intake Specialist

Washington, DC

$72K - $99K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent attention to detail * Strong verbal and written communication skills * Ability to organize ...

Cooley LLP

BIC Intake Specialist

Washington, DC · On-site

$72K - $99K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent attention to detail * Strong verbal and written communication skills * Ability to organize ...

Cooley

BIC Intake Specialist

Reston, VA · On-site

$72K - $99K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent attention to detail * Strong verbal and written communication skills * Ability to organize ...

Cooley

BIC Intake Specialist

Reston, VA · On-site

$72K - $99K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent attention to detail * Strong verbal and written communication skills * Ability to organize ...

Cooley LLP

BIC Intake Specialist

Reston, VA · On-site

$72K - $99K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent attention to detail * Strong verbal and written communication skills * Ability to organize ...

Cooley

BIC Intake Specialist

Washington, DC · On-site

$72K - $99K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent attention to detail * Strong verbal and written communication skills * Ability to organize ...

Cooley LLP

BIC Intake Specialist

Washington, DC · On-site

$72K - $99K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent attention to detail * Strong verbal and written communication skills * Ability to organize ...

Cooley LLP

BIC Intake Specialist

Reston, VA · On-site

$72K - $99K/yr

Prior experience as a paralegal, intake coordinator, or conflicts analyst Competencies: * Excellent attention to detail * Strong verbal and written communication skills * Ability to organize ...

Compass Health Center

Intake Therapist

Falls Church, VA

$40K - $45K/yr

As we prepare to open our Falls Church facility, we are seeking an Intake Therapist to help guide our patients in taking their first steps towards healing. If you are passionate about supporting ...

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All JobsIntake JobsIntake Coordinator JobsIntake Coordinator Jobs in Reston, VA

Intake Coordinator information

See Reston, VA salary details

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How much do intake coordinator jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for intake coordinator in Reston, VA is $22.09, according to ZipRecruiter salary data. Most workers in this role earn between $18.03 and $24.52 per hour, depending on experience, location, and employer.

What does an intake coordinator do?

An intake coordinator manages the registration process of patients or clients as they enter a health care facility for medical services. Your responsibilities as an intake coordinator include gathering patient records, taking medical histories, and obtaining any insurance information from the patient. Qualifications for this job include a high school diploma or GED certificate, computer skills, attention to detail, and previous administrative job experience. Some employers may require you to obtain a bachelor’s degree depending on the duties of the position.

What does an intake coordinator do?

An Intake Coordinator is responsible for managing the initial process of admitting clients or patients into a healthcare or social services facility. They gather and verify necessary information, complete required paperwork, and assess the needs of new clients to ensure they are directed to the appropriate services or departments. Intake Coordinators serve as the first point of contact, often providing information, answering questions, and facilitating communication between clients, families, and staff. Their role is crucial in ensuring a smooth and efficient intake process, contributing to overall client satisfaction and care.

What are the key skills and qualifications needed to thrive as an intake coordinator, and why are they important?

To thrive as an Intake Coordinator, you need strong organizational skills, attention to detail, and a background in healthcare administration or social services, often with an associate’s or bachelor’s degree. Familiarity with electronic health record (EHR) systems, scheduling software, and insurance verification tools is typically required. Excellent communication, empathy, and problem-solving abilities help Intake Coordinators effectively interact with patients and staff. These skills are crucial for ensuring accurate patient intake, efficient workflow, and a positive experience for both clients and the organization.

What are the main challenges intake coordinators face when managing high volumes of client referrals?

Intake Coordinators often encounter challenges related to efficiently processing a large number of client referrals while ensuring accuracy and compassion. Balancing administrative duties, timely communication, and thorough documentation can be demanding, particularly during peak periods. Successful coordinators develop strong organizational skills and leverage technology to track cases, prioritize urgent requests, and maintain clear communication with clients and interdisciplinary teams. This role requires adaptability and attention to detail to ensure clients receive appropriate and timely services.

What is the difference between an intake coordinator and a case manager?

An intake coordinator is responsible for initial client assessments, gathering information, and scheduling services, often working at the start of a client’s engagement. A case manager oversees ongoing client needs, coordinates services, and monitors progress throughout the case, requiring strong organizational and communication skills.
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Intake Coordinator jobs near you
Infographic showing various Intake Coordinator job openings in Reston, VA as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, 1% Temporary, and 1% Contract. Highlights an 78% Physical, 2% Hybrid, and 20% Remote job distribution, with an average salary of $45,943 per year, or $22.1 per hour.

Conflicts and New Business Intake Coordinator

Cravath, Swaine & Moore LLP

Washington, DC • On-site

$20.50 - $27.75/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 17 days ago

Job description

OVERVIEW
The Conflicts and New Business Intake Coordinator supports the Office of the General Counsel by coordinating the Firm's new business intake and conflicts processes. This role ensures the accurate and timely processing of client and matter intake, supports compliance with ethical and regulatory requirements, manages ethical walls and related documentation, and collaborates with attorneys and Firm leadership to mitigate risk.
RESPONSIBILITIES
  • Communicates with attorneys, Legal Administrative Assistants (LAAs) and staff to obtain missing information, resolve discrepancies and ensure complete and accurate intake submissions;
  • Generates conflicts of interest reports for clients, matters and incoming lawyers, as needed, and assists team members with procedural, policy and training-related questions;
  • Responds to urgent and high priority conflicts inquiries and after-hours requests, as required;
  • Establishes and maintains ethical walls for new matters and personnel;
  • Supports the client and matter opening process by ensuring all information is accurate, complete and entered correctly into Firm systems. Reviews new matters against established intake requirements and provides guidance to resolve deficiencies;
  • Processes requests to reopen or update matters, ensuring new parties and matter scope are accurately reflected and coordinates with other Firm stakeholders to ensure the process is updated in all Firm systems;
  • Monitors requests throughout the new business intake and conflicts clearance process, following up as needed to ensure timely completion;
  • Prepares and distributes daily and weekly New Business reports to management and the partnership;
  • Reviews and responds to trading pre-clearance requests, escalating matters to the General Counsel or Deputy General Counsel, as appropriate;
  • Partners with the General Counsel and Director of Conflicts to coordinate the annual HRTL cleanup process and other data quality and maintenance initiatives;
  • Supports the Office of the General Counsel, including the Director of Conflicts, by:
    • Training, mentoring and providing guidance to Conflicts Analysts on research methodologies, Firm policies and systems;
    • Developing and maintaining training materials, best-practice documentation and reference resources;
    • Identifying, testing and implementing process improvements to enhance the efficiency, accuracy and consistency of conflicts clearance procedures;
    • Assisting with the onboarding, training and professional development of new Conflicts Analysts;
  • Collaborates with Information Technology on system enhancements, database integrations and technology initiatives, including improvements to ethical wall and trading pre-clearance processes;
  • Provides ongoing data and reporting support to the Business Development and Knowledge Services departments and assists in cross-training Conflicts Analysts to fulfill these requests;
  • Assists with the maintenance of new business intake documentation, including engagement letters, waiver letters, ethical wall notices and outside counsel guidelines; and
  • Performs other duties and special projects, as assigned.

QUALIFICATIONS
  • Bachelor's degree required;
  • Minimum of four years of legal conflicts experience in a large law firm or similarly complex legal environment strongly preferred;
  • Prior experience serving in a Conflicts Analyst, Senior Analyst or lead capacity strongly preferred;
  • Experience with automated new business intake and conflicts management systems highly preferred;
  • Knowledge of external corporate affiliation and business entity research databases;
  • Experience with Intapp Conflicts, Intapp Open or comparable conflicts and new business intake systems;
  • Proficiency with legal technology platforms, including Intapp, Elite, Aderant or similar practice management systems;
  • Advanced proficiency in Microsoft Office Suite, particularly Excel, Word and Outlook;
  • Strong research and analytical skills, including the ability to interpret complex corporate structures, mergers and acquisitions, legal entity relationships and conflicts data;
  • Excellent critical thinking and problem-solving skills;
  • Strong organizational skills with exceptional attention to detail and accuracy;
  • Excellent written, verbal and interpersonal communication skills, with the ability to clearly explain complex research findings and conflicts-related issues;
  • Ability to exercise sound judgment, maintain confidentiality and handle sensitive information with discretion;
  • Self-motivated with the ability to work independently, manage competing priorities and meet deadlines in a fast-paced environment;
  • Demonstrated leadership, mentoring and collaborative skills, with the ability to guide and support junior team members;
  • Ability to adapt to changing priorities, identify process improvements and contribute to continuous operational enhancements; and
  • Availability to work additional hours, as needed.

This position is located in our Washington, D.C. office, and currently has a hybrid work schedule, but that is subject to change. The estimated salary range for this position is $100,000 to $125,000. The actual salary offered will be based on a wide range of factors, including relevant skills, training, experience, education, and where applicable, licensure or certification obtained. Market and Firm factors are also considered. In addition to base salary and discretionary bonus(es), we offer a generous employee benefits package including, but not limited to, paid time off, medical, dental, vision care, 401(k) and substantial health club discounts.

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