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Intake Assistant Jobs in Texas (NOW HIRING)

Banyan

Intake Coordinator - Full time

Waelder, TX · On-site

$18/hr

Coordination, Collaboration & Support * Assist with intake calls and screenings as needed. * Coordinate client travel logistics in collaboration with Behavioral Health Technician (BHT) supervisors.

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Intake Assistant information

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How much do intake assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for intake assistant in Texas is $18.30, according to ZipRecruiter salary data. Most workers in this role earn between $14.09 and $21.73 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an intake assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

What are some common challenges intake assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What is an intake assistant?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.
What are the most commonly searched types of Intake jobs in Texas? The most popular types of Intake jobs in Texas are:
What cities in Texas are hiring for Intake Assistant jobs? Cities in Texas with the most Intake Assistant job openings:
Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in Texas as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, 1% Temporary, and 3% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $38,054 per year, or $18.3 per hour.

Intake Coordinator/Administrative Assistant

Innovations Community Mental Health Center

Dallas, TX • On-site

$17.75 - $24.25/hr

Full-time

Re-posted 28 days ago

Job description

Description:

Innovations Community Mental Health Center delivers compassionate, client-centered behavioral health services throughout Texas. We are seeking a dynamic and highly organized Intake Coordinator / Administrative Assistant to support both client intake and general office operations.

Position Summary:
This dual-role position is responsible for managing the intake process for new clients while also supporting day-to-day administrative functions. The ideal candidate will be personable, detail-oriented, and able to multitask in a fast-paced healthcare environment.

Key Responsibilities:

Intake Coordination

  • Receive and process new client referrals from schools, physicians, courts, and community partners
  • Contact clients to complete screening, verify insurance (including Medicaid, Medicare, and commercial plans), and collect documentation
  • Schedule initial psychiatric evaluations, therapy, or case management

Job Type: Full-time

Medical Specialty:

  • Psychiatry

Schedule:

  • Monday to Friday
Requirements: