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Intake Assistant Jobs in Austin, TX (NOW HIRING)

Greenberg Traurig

Intake Specialist

Austin, TX · On-site

$17.50 - $23.50/hr

Intake Specialist Greenberg Traurig (GT), a global law firm with locations across the world in 15 ... This individual will also assist on other projects as assigned to include: database clean-up ...

CommUnityCare Health Centers

Medical Assistant

Austin, TX · On-site

$16.75 - $21.50/hr

... intake. Essential Duties: • Accurately interview patient and record patient history and measure ... MINIMUM EXPERIENCE: • Completion of a medical assistant externship REQUIRED CERTIFICATIONS ...

CommUnityCare Health Centers

Medical Assistant

Austin, TX · On-site

$17.50 - $22.50/hr

... intake. Responsibilities Essential Duties: • Accurately interview patient and record patient ... MINIMUM EXPERIENCE: • Completion of a medical assistant externship REQUIRED CERTIFICATIONS ...

CommUnityCare Health Centers

Medical Assistant

Austin, TX · On-site

$17.50 - $22.50/hr

... intake. Responsibilities Essential Duties: • Accurately interview patient and record patient ... MINIMUM EXPERIENCE: • Completion of a medical assistant externship REQUIRED CERTIFICATIONS ...

Central Health

Medical Assistant

Austin, TX

$16.75 - $21.50/hr

... intake. Responsibilities Essential Duties: Accurately interview patient and record patient history ... Coordinate and manage patient care including communicating test results to patient, assist with pre ...

CommUnityCare Health Centers

Medical Assistant

Austin, TX · On-site

$17.25 - $22/hr

... intake. Responsibilities Essential Duties: • Accurately interview patient and record patient ... MINIMUM EXPERIENCE: • Completion of a medical assistant externship REQUIRED CERTIFICATIONS ...

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Intake Assistant information

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How much do intake assistant jobs pay per hour?

As of Aug 10, 2026, the average hourly pay for intake assistant in Austin, TX is $19.46, according to ZipRecruiter salary data. Most workers in this role earn between $15.00 and $23.12 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an intake assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

What are some common challenges intake assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What is an intake assistant?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.
What are the most commonly searched types of Intake jobs in Austin, TX? The most popular types of Intake jobs in Austin, TX are:
What cities near Austin, TX are hiring for Intake Assistant jobs? Cities near Austin, TX with the most Intake Assistant job openings:
Intake Assistant jobs near you

Intake Specialist

Greenberg Traurig

Austin, TX • On-site

$17.50 - $23.50/hr

Other

Posted 25 days ago

Greenberg Traurig rating

9.4

Company rating: 9.4 out of 10

Based on 11 frontline employees who took The Breakroom Quiz

3rd of 34 rated law firms

Job description

Intake Specialist

Greenberg Traurig (GT), a global law firm with locations across the world in 15 countries, has an exciting employment opportunity for you. We offer competitive compensation and an excellent benefits package, along with the opportunity to work within an innovative and collaborative environment.

Join our Conflicts Team as an Intake Specialist located in one of our GT Offices.

This role will be based in one of our GT offices, on a remote basis. This role reports to the Intake Manager.

Position Summary

This position's primary responsibility is regarding the data entry of information into the Conflicts and Accounting System software. This individual will also assist on other projects as assigned to include: database clean-up, closing of new clients, and responding to inquiries from clients (namely from secretaries). This role will report to the Intake Supervisor.

Key Responsibilities

• Assists with the administrative tasks associated with opening new matters in workflow

• Ensures accurate and timely completion of assigned tasks

• Assists with the monitoring of back office processes as it pertains to the opening of new matters in CMS

• Assists Supervisor with the review of clients prior to requesting them to be closed by the firm's Accounting / Finance department

• Assists Supervisor and others by responding to inquiries sent by secretaries and attorneys regarding the status of their request

• Assists with other projects and tasks as assigned

Qualifications

Skills & Competencies

• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation, including active listening and ability to convey information clearly

• Ability to prioritize workload and adapt to a fast-paced, high-pressure environment to meet strict deadlines to achieve business goals and objectives

• Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented

• High attention to detail, outstanding organizational skills, and the ability to manage time effectively

• Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills

• Proactive in identifying accounting issues and providing solutions

Education & Prior Experience

• Previous data entry experience, ideally in an accounting office within a law firm

• Experience with accounting and conflicts database software, e.g. CMS, iManage

Technology

• Proficiency with Windows-based software, strong Excel preferred

• Exceptional computer skills with the ability to learn new software applications quickly

GT is an EEO employer with an inclusive workplace committed to merit-based consideration and review without regard to an individual's race, sex, or other protected characteristics and to the principles of non-discrimination on any protected basis.

What Greenberg Traurig employees say

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