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Intake Assistant Jobs in Ontario (NOW HIRING)

LionStone Care

$17 - $22/hr

Feed residents or assist with meals, ensuring proper nutrition and hydration, and monitor food and fluid intake. * Monitor and report changes in residents' physical, emotional, or behavioral ...

LionStone Care

$15.75 - $17.75/hr

Feed residents or assist with meals, ensuring proper nutrition and hydration, and monitor food and fluid intake. * Monitor and report changes in residents' physical, emotional, or behavioral ...

Infinity Health

Medical Office Assistant

Ottawa, ON · On-site

Maintain and update EMR records, process patient intake forms, and maintain accurate health records ... Must obtain a Medical Office Assistant certification * Experience in a medical office/clinic ...

ST JOHNS HEALTH

$24.56 - $34.39/hr

Consistently documents meal and fluid intake. Resident Safety * Makes rounds to anticipate resident ... Must have completed an accredited CNA course and have current WY CNA license. Minimum Work ...

GUS North America

Legal Assistant

Toronto, ON · Hybrid

CA$60K/yr

The successful candidate will assist with, among other things, contract review and management, legal operations, matter intake and tracking, and ongoing follow-up to ensure legal processes are ...

Bayshore HealthCare

Logistic Assistant

Markham, ON · On-site

JOB SUMMARY The Logistics Assistant is responsible for supporting the logistics team in ... Counsel the intake and assembly areas about workflow, routes, and timing, to optimize the ...

LionStone Care

$17 - $23/hr

Feed residents or assist with meals, ensuring proper nutrition and hydration, and monitor food and fluid intake. * Monitor and report changes in residents' physical, emotional, or behavioral ...

LionStone Care

$18 - $23/hr

Feed residents or assist with meals, ensuring proper nutrition and hydration, and monitor food and fluid intake. * Monitor and report changes in residents' physical, emotional, or behavioral ...

U.S.VETS

$21.78 - $23/hr

Support intake, eligibility verification, client orientations, and program enrollment activities * Assist with recruitment and onboarding activities including job postings, interview scheduling ...

Regency Integrated Health Services

Essential Functions * Assist resident in customary daily requirements and tasks in care and treatment such as bathing, feeding, dressing, observing intake of food, care of hair, nails, moving ...

Circlehealth

Healthcare Assistant Ross Hall Hospital 24 Hours & Permanent Salary: Up to 26,000.00 FTE per year ... Help patients with eating, drinking, and nutritional support, including documenting intake where ...

KALESTA HEALTHCARE GROUP

$23 - $28/hr

Document and report food and fluid intake accordingly * Provide care in a manner that protects and ... Charge Nurse * Assist with preparation for state inspections as directed. Attend survey training ...

KALESTA HEALTHCARE GROUP

Document and report food and fluid intake accordingly * Provide care in a manner that protects and ... Charge Nurse * Assist with preparation for state inspections as directed. Attend survey training ...

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All JobsIntake JobsIntake Assistant JobsIntake Assistant Jobs in Ontario

Intake Assistant information

See Ontario salary details

$12

$15

$19

How much do intake assistant jobs pay per hour?

As of Sep 6, 2026, the average hourly pay for intake assistant in Ontario is $15.65, according to ZipRecruiter salary data. Most workers in this role earn between $14.42 and $16.83 per hour, depending on experience, location, and employer.

What is an intake assistant?

Intake Assistants are professionals who help organizations process new clients, patients, or applicants by gathering essential information, completing required paperwork, and ensuring all initial documentation is accurate and complete. They often serve as the first point of contact, assessing needs and directing individuals to appropriate services or departments. Intake Assistants work in a variety of settings, including healthcare, legal, social services, and education, and play a crucial role in streamlining the onboarding process. Their attention to detail and communication skills are vital for ensuring a smooth and efficient intake experience.

What are some common challenges intake assistants face when managing high volumes of client inquiries?

Intake Assistants often encounter challenges related to balancing multiple client inquiries, prioritizing urgent requests, and maintaining accurate records in fast-paced environments. Effective time management and strong communication skills are essential for handling sensitive information while ensuring each client receives prompt and professional attention. Additionally, Intake Assistants must adapt to evolving procedures and collaborate closely with team members to streamline workflows and avoid bottlenecks.

What are the key skills and qualifications needed to thrive as an intake assistant, and why are they important?

To thrive as an Intake Assistant, you need strong organizational skills, attention to detail, and familiarity with data entry or administrative support, often supported by a high school diploma or equivalent. Experience with client management systems, office software like Microsoft Office Suite, and sometimes knowledge of HIPAA or similar regulations is typically required. Excellent interpersonal skills, active listening, and the ability to remain calm under pressure help Intake Assistants excel in client-facing situations. These skills ensure accurate information gathering, smooth client onboarding, and efficient case processing, which are vital for organizational effectiveness.

What is the difference between Intake Assistant vs Medical Receptionist?

AspectIntake AssistantMedical Receptionist
CredentialsHigh school diploma, some roles may require certification in healthcare administrationHigh school diploma, certification in medical office administration often preferred
Work EnvironmentClinics, hospitals, healthcare officesMedical offices, clinics, hospitals
Primary ResponsibilitiesGathering patient information, scheduling appointments, initial patient intakeChecking in patients, managing appointments, handling phone calls, administrative tasks

Intake Assistants focus on collecting patient information and initial intake procedures, while Medical Receptionists handle front-desk duties like check-ins and scheduling. Both roles work in healthcare settings but have distinct primary functions.

What are the most commonly searched types of Intake jobs in Ontario?

The most popular types of Intake jobs in Ontario are:

What cities in Ontario are hiring for Intake Assistant jobs?

Cities in Ontario with the most Intake Assistant job openings:

Intake Assistant jobs near you
Infographic showing various Intake Assistant job openings in Ontario as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $32,553 per year, or $15.7 per hour.

STNA (State Tested Nurses Assistant) Day Shift

LionStone Care

On-site

$17 - $22/hr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 29 days ago

Job description

The State Tested Nursing Assistant (STNA) provides essential care and support to residents in a healthcare, long-term care, or assisted living facility. Under the supervision of a licensed nurse, the STNA assists residents with daily living activities, such as personal hygiene, mobility, and feeding, while ensuring their comfort and well-being. This role is vital in promoting resident safety, dignity, and quality of life through compassionate and attentive care.

Key Responsibilities:

  • Resident Care:

    • Assist residents with activities of daily living (ADLs), including bathing, dressing, grooming, toileting, and oral hygiene.
    • Help residents with mobility, including turning, positioning, transferring, and ambulating using assistive devices as needed.
    • Feed residents or assist with meals, ensuring proper nutrition and hydration, and monitor food and fluid intake.
    • Monitor and report changes in residents’ physical, emotional, or behavioral conditions to the nursing staff.

  • Vital Signs and Monitoring:

    • Measure and record residents' vital signs, such as temperature, blood pressure, pulse, and respiration, as directed by nursing staff.
    • Assist with monitoring residents’ skin conditions, reporting any signs of skin breakdown or pressure sores.
    • Assist with weight checks, intake and output monitoring, and other health-related measurements.

  • Documentation:

    • Accurately document care provided and residents' responses to care in the facility’s electronic health record (EHR) or paper charts.
    • Maintain records of residents' food and fluid intake, toileting habits, and other observations as required.
    • Report any concerns or incidents to the supervising nurse and complete required documentation.

  • Resident Safety and Comfort:

    • Ensure residents’ safety by adhering to facility protocols and infection control guidelines.
    • Assist in maintaining a clean, organized, and comfortable living environment for residents.
    • Practice proper hand hygiene, use personal protective equipment (PPE) as required, and follow all safety procedures.

  • Emotional Support and Resident Interaction:

    • Provide compassionate care and emotional support to residents, engaging in conversation and offering comfort as needed.
    • Respect residents' dignity, privacy, and personal preferences, and promote their independence wherever possible.
    • Assist residents with social and recreational activities, encouraging participation to enhance their quality of life.

  • Team Collaboration:

    • Work collaboratively with nursing staff, therapists, and other healthcare professionals to ensure comprehensive care for residents.
    • Participate in care plan meetings and contribute to the development of individualized care plans.
    • Assist with transportation of residents to appointments, therapy sessions, or activities within the facility as needed.
  • Education: High school diploma or equivalent required.
  • Certification: Current and active State Tested Nursing Assistant (STNA) certification.
  • Experience: Previous experience in a healthcare, long-term care, or assisted living setting is preferred but not required. New graduates are welcome to apply.
  • Skills:
    • Strong communication and interpersonal skills, with a compassionate and patient-centered approach to care.
    • Ability to work effectively as part of a healthcare team.
    • Basic understanding of medical terminology and the ability to follow care instructions.
    • Attention to detail and strong organizational skills.
    • Proficiency in documenting care in electronic health records (EHR) systems is a plus.
People-Centered Rewards:
  • Health benefits including Medical, Dental & Vision
  • 401k with company match
  • Early Pay via Tapcheck!
  • Employee Perks & Discount program
  • PTO + Company Holidays + Floating Holidays
  • Referral Bonus Program
  • Mentorship Programs
  • Internal/Upskilling Growth Opportunities
  • Continued Education Loan Repayment Program powered by Clasp

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