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Insurance Executive Assistant Jobs in Wisconsin (NOW HIRING)

Waukeshacounty

Departmental Executive Assistant

Waukesha, WI · On-site

$26.19 - $36.37/hr

... Executive Assistant and play a key role in supporting the department's leadership team and daily ... insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick ...

Oregoncounties

Executive Assistant

Oregon, WI · On-site

$60 - $80/hr

ANNUAL SALARY: $58,723.93 - $77,943.33 Benton County is seeking an experienced Executive Assistant ... Vacation accrual increases with years of service. $0 Health Insurance Premium! * Medical, Dental ...

Ascension

Executive Assistant

Milwaukee, WI · On-site

Calendar & Logistics Management: Proactively manage complex executive calendars, travel ... Benefits Paid time off (PTO)Various health insurance options & wellness plansRetirement benefits ...

City of Green Bay, WI

Executive Assistant

Green Bay, WI · On-site

$29.36 - $32.45/hr

... dependable, and professional Executive Assistant to join our team and provide high-level ... insurance premiums incentives and other benefits. We are committed to fostering a diverse and ...

City of Green Bay, WI

Executive Assistant

Green Bay, WI · On-site

$29.36 - $32.45/hr

... dependable, and professional Executive Assistant to join our team and provide high-level ... insurance premiums incentives and other benefits. We are committed to fostering a diverse and ...

City of Green Bay

Executive Assistant

Green Bay, WI · On-site

$29.36 - $32.45/hr

... dependable, and professional Executive Assistant to join our team and provide high-level ... insurance premiums incentives and other benefits. We are committed to fostering a diverse and ...

Iris Energy

WI · On-site

$80 - $100/hr

The Executive Assistant, Innovation will serve as a trusted operational partner to the Chief ... Company-paid life and disability insurance * Voluntary life, critical illness, and accident ...

MGIC

Senior Executive Assistant

Milwaukee, WI · On-site

$25.97 - $42.86/hr

As pioneers of private mortgage insurance, we help people achieve homeownership sooner - making ... Executive Administrative Assistant - Legal is responsible for providing administrative and ...

Mgic Investment

Senior Executive Assistant

Milwaukee, WI · On-site

$25.97 - $42.86/hr

As pioneers of private mortgage insurance, we help people achieve homeownership sooner - making ... Executive Administrative Assistant - Legal is responsible for providing administrative and ...

MGIC Investment

Senior Executive Assistant

Milwaukee, WI · On-site

$25.97 - $42.86/hr

As pioneers of private mortgage insurance, we help people achieve homeownership sooner - making ... Executive Administrative Assistant - Legal is responsible for providing administrative and ...

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Insurance Executive Assistant information

What does an insurance executive assistant do?

An Insurance Executive Assistant provides administrative support to executives in the insurance industry, handling tasks such as scheduling meetings, managing correspondence, preparing reports, and maintaining records. They assist with client communications, policy documentation, and regulatory compliance to ensure smooth office operations. Strong organizational skills, attention to detail, and knowledge of insurance terminology are essential for this role.

What are the key skills and qualifications needed to thrive as an insurance executive assistant?

To thrive as an Insurance Executive Assistant, you need strong organizational abilities, attention to detail, knowledge of insurance industry terminology, and proficiency in administrative tasks, often supported by a background in business administration or insurance certifications. Familiarity with CRM systems, insurance agency management software (such as Applied Epic or AMS360), and Microsoft Office Suite is highly valued. Excellent verbal and written communication, discretion, and the ability to multitask under pressure are key soft skills in this role. These competencies are vital to efficiently supporting executives, handling sensitive information, and ensuring smooth office operations in a fast-paced insurance environment.

What are popular job titles related to Insurance Executive Assistant jobs in Wisconsin?

For Insurance Executive Assistant jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Insurance Executive Assistant jobs in Wisconsin look for?

The top searched job categories for Insurance Executive Assistant jobs in Wisconsin are:

What cities in Wisconsin are hiring for Insurance Executive Assistant jobs?

Cities in Wisconsin with the most Insurance Executive Assistant job openings:

Insurance Executive Assistant jobs near you
Infographic showing various Insurance Executive Assistant job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 19% Part Time, and 4% Contract. Highlights an 89% Physical, 1% Hybrid, and 10% Remote job distribution.

Executive Assistant

Milwaukee, WI • On-site

A. O. Smith Corporation
Manufacturing • 10K+ employees
Learn more about A. O. Smith Corporationexternal

Full-time

Medical, Dental, Life, Retirement

Re-posted 8 days ago

A. O. Smith rating

6.8

Company rating: 6.8 out of 10

Based on 30 frontline employees who took The Breakroom Quiz

377th of 499 rated machine equipment manufacturers

Job description

Company / Location Information
A.O. Smith is a global leader applying innovative technologies and energy-efficient solutions to products manufactured and marketed worldwide. The company is one of the world's leading manufacturers of residential and commercial water heating equipment and boilers, as well as a manufacturer of water treatment products for residential and light commercial applications. A. O. Smith is headquartered in Milwaukee, Wisconsin, with approximately 12,000 employees at operations in the United States, Canada, China, India, Mexico, the Netherlands, and the United Kingdom.
Primary Function
We are seeking a highly skilled, proactive, and detail-oriented Executive Support Specialist - Finance to provide advanced operational and executive support to senior Finance leadership, including the CFO, Corporate Controller, and Vice President of Investor Relations.
This role goes beyond traditional administrative support and requires strong judgment, executive presence, and the ability to operate with a high degree of autonomy. Further, the role requires the ability to anticipate needs, manage competing priorities, support business initiatives, and contribute to executive effectiveness. The position focuses on seamless executive coordination and readiness, project support, communications, and cross-functional alignment, while maintaining the highest level of confidentiality and professionalism.
Responsibilities
Executive Support & Effectiveness
  • Serve as a strategic gatekeep for the executive, triaging requests, prioritizing issues, and ensuring alignment with business priorities and strategic initiatives
  • Manage complex executive calendars, coordinating meetings, agendas, and follow-ups to support effective decision-making and execution
  • Maintain a forward-looking view of deadlines and risks, anticipating needs and proactively resolving scheduling, prioritization, and workflow challenges

Finance & Investor Relations Support
  • Support activities related to investor relations, earnings preparation, and Board materials
  • Assist in coordinating logistics and preparation for key internal and external financial events, leadership meetings, and financial communications
  • Partner with Finance leadership to ensure alignment across initiatives, deadlines, and deliverables, ensuring accuracy and timely completion

Project Coordination & Business Support
  • Coordinate cross-functional activities on behalf of Finance leadership ensuring alignment and clarity of responsibilities
  • Track key deliverables, timelines, and action items to support execution of business priorities, escalating risks to maintain momentum
  • Identify and implement opportunities to improve efficiency and streamline administrative and operational processes

Executive Communications & Content Development
  • Prepare and format presentations, reports, and executive-level materials (PowerPoint, spreadsheets, briefing documents) to ensure clarity, accuracy and consistent executive standard
  • Draft and edit correspondence and communications with a high degree of professionalism, ensuring messages are concise, well-structured, and aligned with leadership expectations
  • Maintain consistency and quality across materials presented to senior leadership and external stakeholders, ensuring version control, accuracy, and readiness for executive review

Stakeholder & Relationship Management
  • Serve as a liaison between executives and internal/external stakeholders, ensuring clear communication and timely follow-through
  • Manage confidential and sensitive information with discretion, sound judgment, and a high degree of professionalism
  • Build strong, trust-based working relationships across the business to support alignment and effective collaboration.

Operational & Administrative Leadership
  • Coordinate domestic and international travel, including complex itineraries, ensuring seamless integration with executive schedules and priorities
  • Manage expense reporting, documentation, and administrative processes with accuracy and timeliness
  • Contribute to continuous improvement of executive office standards, tools, and practices to enhance efficiency and consistency

Qualifications
  • High school diploma or equivalent required; Associates or Bachelors degree preferred
  • 7-10+ years of experience supporting senior executives, preferably within Finance or related functions
  • Experience supporting executives at a publicly traded Company and working with board and investor relations materials
  • Advanced proficiency in Microsoft Office (PowerPoint, Excel, Word)
  • Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
  • Exceptional attention to detail and ability to handle confidential information
  • Interest in leveraging technology (e.g., collaboration tools, AI-enabled tools) to improve efficiency

We Offer
Competitive compensation package and comprehensive benefits plans which include medical and dental insurance, company-sponsored life insurance, retirement security savings plan, short- and long-term disability programs and tuition assistance.
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ADA Statement & EEO Statement
In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.
We consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status. We also provide reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.

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