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Insurance Executive Assistant information

What are the key skills and qualifications needed to thrive in the Insurance Executive Assistant position, and why are they important?

To thrive as an Insurance Executive Assistant, you need strong organizational abilities, attention to detail, knowledge of insurance industry terminology, and proficiency in administrative tasks, often supported by a background in business administration or insurance certifications. Familiarity with CRM systems, insurance agency management software (such as Applied Epic or AMS360), and Microsoft Office Suite is highly valued. Excellent verbal and written communication, discretion, and the ability to multitask under pressure are key soft skills in this role. These competencies are vital to efficiently supporting executives, handling sensitive information, and ensuring smooth office operations in a fast-paced insurance environment.

What are some common daily responsibilities of an Insurance Executive Assistant?

An Insurance Executive Assistant typically manages executive calendars, schedules meetings with clients and partners, prepares correspondence and reports, and assists with processing policy documentation. They may also coordinate travel arrangements, support compliance activities, and handle confidential client information. Working closely with other administrative staff, executives, and insurance agents, they help ensure the office runs smoothly and deadlines are met. This role often requires quick adaptation to shifting priorities and excellent organizational skills to keep multiple tasks on track throughout the day.

What is the highest paid position in insurance?

The highest paid positions in insurance often include Chief Executive Officers (CEOs) and Chief Underwriting Officers, who oversee company strategy and risk management. These roles typically require extensive experience, leadership skills, and advanced certifications, and they can earn multi-million dollar compensation packages. Executive roles in large insurance firms tend to have the highest salaries in the industry.

What is the highest paid executive assistant?

The highest paid executive assistants typically earn over $80,000 annually, with some reaching six-figure salaries in large corporations or specialized industries. Factors influencing pay include experience, location, industry, and the complexity of the role, often requiring advanced organizational and communication skills. Executive assistants working in executive offices or with C-suite executives tend to have higher compensation packages.

Is EA a dead-end job?

An Insurance Executive Assistant is a support role that can serve as a stepping stone to higher positions in insurance or administrative management. With experience, skills in organization, communication, and industry knowledge can lead to career advancement or specialization. The role offers opportunities for growth depending on the individual's goals and additional training or certifications.

What does an Insurance Executive Assistant do?

An Insurance Executive Assistant provides administrative support to executives in the insurance industry, handling tasks such as scheduling meetings, managing correspondence, preparing reports, and maintaining records. They assist with client communications, policy documentation, and regulatory compliance to ensure smooth office operations. Strong organizational skills, attention to detail, and knowledge of insurance terminology are essential for this role.

What does an insurance admin assistant do?

An insurance administrative assistant supports insurance agents and companies by managing paperwork, scheduling appointments, processing claims, and maintaining client records. They often use office software and insurance-specific systems to ensure accurate and efficient operations in an insurance office environment.
What are popular job titles related to Insurance Executive Assistant jobs in Iowa? For Insurance Executive Assistant jobs in Iowa, the most frequently searched job titles are:
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What cities in Iowa are hiring for Insurance Executive Assistant jobs? Cities in Iowa with the most Insurance Executive Assistant job openings:
Insurance Executive Assistant jobs near you
Infographic showing various Insurance Executive Assistant job openings in Iowa as of July 2026, with employment types broken down into 1% As Needed, 73% Full Time, 22% Part Time, 1% Temporary, and 3% Contract. Highlights an 99% Physical, and 1% Remote job distribution.

Executive Assistant (to the President)

Graham Construction a 3G Company

Cedar Rapids, IA • On-site

Other

Medical, Dental, Vision, Life, Retirement, PTO

This job post has expired today. Applications are no longer accepted.

Job description

Executive Assistant (To The President)

If you are an experienced executive assistant who enjoys building relationships, aligns with our core values, and appreciates a performance and development-based company culture, this may be the right role for you.

Graham Construction, a 3G Company's core purpose is to build relationships. Relationships both internally and externally help guide our clients from concept to completion. We operate with 5 core values in mind each day.

  1. We Live the Graham Mentality
  2. We Never Compromise Our Reputation
  3. We Do Whatever it Takes to Get the Job Done
  4. We Are Professional
  5. We Are ALL Committed to Safety.

The purpose of this job is to support the President with administrative and operational tasks, so the President can focus on strategic company growth and operations.

  • Provide comprehensive administrative support to the President and Regional Vice Presidents (business and personal matters) including but not limited to:
    • Calendar management and scheduling
    • Travel planning and coordination
    • Meeting logistics and preparation
    • Expense management
  • Administer internal and external communications on behalf of the President and Regional Vice Presidents, including email and phone correspondence, meeting scheduling, presentation materials, and follow-up communications; serving as a key point of contact and delivering exceptional client experiences through professional, responsive, and effective communication.
  • Develop and maintain positive relationships with clients and their staff while ensuring accurate and up-to-date information is maintained within the CRM system.
  • Prepare materials, agendas, and binders for leadership team quarterly retreats and other executive meetings.
  • Create detailed briefing information to ensure President is informed and prepared.
  • Coordinate personal and professional errands on President's behalf (example: vehicle maintenance, dry cleaning coordination, gift giving, reservations, etc.).
  • Execute special projects and assignments.
  • Professional handling of confidential, sensitive, personal, and proprietary information.

What knowledge, skills, and abilities you'll bring:

  • Associates Degree or Bachelor's degree preferred or equivalent experience.
  • Preferred: Previous experience as an executive assistant.
  • Excellent interpersonal skills with the ability to manage sensitive and confidential situations with professionalism.
  • Ability to work independently and complete complex duties and projects with little direct supervision.
  • Ability to accurately work under pressure in meeting deadlines.
  • Must have excellent organizational and communication skills.
  • Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams).
  • High attention to detail.
  • Occasional travel to our four regional offices (occasional overnights may be required).

Legal Requirements :

  • Valid driver's license
  • Ability to pass post-offer employment testing
  • Ability to pass a post-offer drug test
  • Ability to take and pass OSHA 30 certification
  • This is an onsite role. Must have ability to report to Cedar Rapids office Monday – Friday

What benefits you'll enjoy:

  • 401K with a 6% immediate vesting match
  • Personalized growth opportunities
  • Two healthcare plans to choose from
  • Vision, Dental, & Life Insurance
  • Paid Time Off
  • 9 Company holidays annually

More about Graham Construction, a 3G Company: John Graham, a well-known developer, in the Midwest founded Graham Construction in 1981. John believed in building relationships, always doing the right thing, and looking at each project as a long-term promise; that needed to stand the test of time. More than 40 years later our company still holds these values. Graham Construction, a 3G Company, has grown into a premier Midwest General Contractor and Construction Manager. The commitment to quality and client satisfaction has led us to a long list of repetitive business, growth into three regions, and a leading employer.

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