Information System Assistant Jobs in Chicago, IL

Healthcare Business Consultants, Inc. (HBC)

Position: HRIS & Payroll Systems Administrator
Department: Operations
Reports To: Operations Manager
Schedule: Full-Time | Monday-Friday | 8:30 AM - 5:00 PM

About Healthcare Business Consultants, Inc.

Healthcare Business Consultants, Inc. (HBC) is a growing healthcare management organization with approximately 30 employees. We provide comprehensive business office services for hospital-based physician groups specializing in Emergency Medicine, Pathology, Radiology, and Anesthesiology.

Our team manages a wide range of administrative functions, including payroll, human resources, benefits administration, employee relations, workers' compensation, malpractice coverage, retirement plans, and financial operations for our clients.

Position Summary

The HRIS & Payroll Systems Administrator serves as the primary administrator for HBC's Human Resources Information System (HRIS) and payroll processing functions. This role is responsible for maintaining, optimizing, and supporting the organization's HR technology platforms while ensuring accurate and efficient payroll administration.

The ideal candidate will possess strong technical aptitude, exceptional attention to detail, advanced Excel skills, and the ability to collaborate effectively across departments and with external vendors.

Essential Responsibilities

HRIS Administration

• Serve as the primary administrator for HBC's HRIS platform, currently iSolved.
• Maintain employee records, electronic documents, benefits information, certifications, and HR-related data.
• Manage system processes including onboarding, offboarding, open enrollment, benefits administration, and timekeeping.
• Develop and maintain comprehensive documentation of all HRIS processes, workflows, and configurations.
• Evaluate and implement system enhancements, upgrades, and process improvements.
• Lead HRIS implementation efforts for new and transitioning clients.
• Maintain a demonstration/test environment for client presentations and training purposes.
• Coordinate and participate in regular meetings with iSolved representatives and support teams.
• Monitor, track, and resolve HRIS support tickets and technical issues in a timely manner.
• Conduct quarterly system reviews with leadership to identify opportunities for improvement and optimization.
• Stay current on HRIS functionality, best practices, and system enhancements through ongoing training and professional development.

Payroll Administration

• Support payroll processing activities utilizing the iSolved platform.
• Collaborate with Financial Managers to collect, validate, and upload payroll information.
• Manage payroll data imports and ensure accuracy of information transferred from customized Excel spreadsheets into the HRIS system.
• Review payroll data for completeness, accuracy, and compliance with company standards.
• Generate payroll reports and provide payroll-related data to internal stakeholders as needed.
• Assist with payroll audits, reconciliations, and process improvements.
• Maintain strict confidentiality of employee payroll and personnel information.

Process Improvement & Support

• Identify opportunities to streamline HR and payroll processes through automation and technology.
• Provide technical support and training to internal users as needed.
• Develop best practices and standardized procedures to improve efficiency and data integrity.
• Collaborate with management to support organizational goals and operational initiatives.

Qualifications

Required Skills & Experience

• Experience administering HRIS platforms such as iSolved, Workday, Paylocity, ADP, UKG, or similar systems.
• Strong Microsoft Excel skills, including data manipulation, reporting, and spreadsheet management.
• Excellent verbal and written communication skills.
• Strong analytical and problem-solving abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Exceptional attention to detail and data accuracy.
• Strong organizational and time-management skills.
• Ability to maintain confidentiality and exercise sound judgment.
• Experience troubleshooting workflows, system issues, and process inefficiencies.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

Preferred Qualifications

• Experience with iSolved HRIS and payroll systems.
• Working knowledge of employee benefits administration, including medical, dental, life, and disability plans.
• Bachelor's degree in Human Resources, Business Administration, Information Systems, Accounting, or a related field preferred.
• Equivalent combination of education and relevant work experience will be considered.

 What Success Looks Like

The successful candidate will be a detail-oriented professional who can effectively balance technical system administration with payroll operations. They will continuously seek opportunities to improve processes, support internal stakeholders, and ensure the integrity, efficiency, and reliability of HBC's HRIS and payroll systems.

Healthcare Business Consultants, Inc. is an Equal Opportunity Employer.