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Ip Docketing Specialist Jobs (NOW HIRING)

Haynes and Boone

IP Docketing Specialist

Dallas, TX · On-site

$115K - $115K/yr

Docketing Specialist This position will be working in a high-volume, team-oriented environment ... Review all incoming correspondence for the IP group to determine due dates or reminder dates to be ...

Haynes and Boone

IP Docketing Specialist

Houston, TX · On-site

$110K - $111K/yr

Docketing Specialist This position will be working in a high-volume, team-oriented environment ... Review all incoming correspondence for the IP group to determine due dates or reminder dates to be ...

Harness IP

IP Docketing Specialist

Herndon, VA · On-site

$119K - $119K/yr

Docketing of U.S. and foreign correspondence. Accurately and efficiently identify correspondence in CPI; docket applicable action due dates; update information in CPI as needed; properly route ...

Reed Smith US

IP Docketing Specialist

Pittsburgh, PA · On-site

$66K - $91K/yr

Position summary The IP specialist provides support with data management, data audit projects, and processing and docketing incoming and outgoing communications related to patent and trademark ...

Cooley

IP Docketing & Data Manager

Seattle, WA · On-site

Stay abreast of law changes that will impact data or deadlines on the docket and work with the IP docketing and systems specialist(s), Information Technology, and/or Best Practices Committee where ...

Cooley LLP

IP Docketing & Data Manager

Chicago, IL · On-site

Stay abreast of law changes that will impact data or deadlines on the docket and work with the IP docketing and systems specialist(s), Information Technology, and/or Best Practices Committee where ...

Cooley LLP

IP Docketing & Data Manager

Washington, DC · On-site

Stay abreast of law changes that will impact data or deadlines on the docket and work with the IP docketing and systems specialist(s), Information Technology, and/or Best Practices Committee where ...

Cooley

IP Docketing & Data Manager

Reston, VA · On-site

Stay abreast of law changes that will impact data or deadlines on the docket and work with the IP docketing and systems specialist(s), Information Technology, and/or Best Practices Committee where ...

Exaways Corporation

Docketing Specialist

Boston, MA · On-site

$126K - $126K/yr

Docketing Specialist #1. Bachelor's degree preferred. #2. Minimum 3+ years of experience in patent ... Proficiency with Foundation IP preferred; * Excellent verbal, written, interpersonal and ...

Cooley

IP Docketing & Data Manager

Boston, MA · On-site

Stay abreast of law changes that will impact data or deadlines on the docket and work with the IP docketing and systems specialist(s), Information Technology, and/or Best Practices Committee where ...

Cooley LLP

IP Docketing & Data Manager

Washington, DC · On-site

Stay abreast of law changes that will impact data or deadlines on the docket and work with the IP docketing and systems specialist(s), Information Technology, and/or Best Practices Committee where ...

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IP Docketing Specialist information

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$49.5K

$110.6K

$118K

How much do ip docketing specialist jobs pay per year?

As of Aug 23, 2026, the average yearly pay for ip docketing specialist in the United States is $110,572.00, according to ZipRecruiter salary data. Most workers in this role earn between $116,000.00 and $116,500.00 per year, depending on experience, location, and employer.

What is an IP docketing specialist?

IP Docketing Specialists are professionals responsible for managing and tracking important deadlines and documents related to intellectual property (IP) cases, such as patents and trademarks. They enter and maintain critical data in docketing systems to ensure filings, renewals, and responses are completed on time. Their work helps law firms and corporate legal departments avoid missed deadlines, which can result in the loss of IP rights. IP Docketing Specialists typically work closely with attorneys, paralegals, and clients to coordinate IP portfolio management. They must be detail-oriented and familiar with various IP laws and procedures.

What skills and qualifications are needed to be an IP docketing specialist?

To thrive as an IP Docketing Specialist, you need strong attention to detail, organizational skills, and a solid understanding of intellectual property processes, typically supported by experience in legal or IP environments. Familiarity with docketing software such as CPI, Anaqua, or Foundation IP, and knowledge of USPTO or international IP systems, is highly desirable. Excellent communication, time management, and problem-solving skills help you manage deadlines and coordinate with attorneys and clients effectively. These skills are crucial to maintaining accurate records and ensuring legal compliance in intellectual property matters.

What are common challenges faced by IP docketing specialists, and how can they be managed?

IP Docketing Specialists often face challenges such as managing high volumes of deadlines, ensuring data accuracy, and keeping up with changing international intellectual property laws. To manage these effectively, it's essential to maintain meticulous attention to detail, use robust docketing software, and regularly communicate with attorneys and paralegals. Proactively updating processes and attending ongoing training can also help specialists stay current and reduce the risk of missed deadlines or errors.

What is the difference between Ip Docketing Specialist vs Patent Paralegal?

AspectIp Docketing SpecialistPatent Paralegal
CredentialsTypically requires a paralegal certificate or relevant legal trainingRequires a paralegal certification or legal background
Work EnvironmentPatent law firms, corporate IP departments, patent agenciesLaw firms, corporate legal departments, patent offices
Primary ResponsibilitiesManaging patent docketing, deadlines, and IP portfolio trackingPreparing patent documents, assisting with patent prosecution, legal research

While both roles support patent law processes, the Ip Docketing Specialist focuses on managing patent deadlines and docketing systems, whereas the Patent Paralegal handles broader patent document preparation and legal tasks. They often work together but have distinct responsibilities within the patent legal team.

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IP Docketing Specialist jobs near you
Infographic showing various Ip Docketing Specialist job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 85% Full Time, 12% Part Time, and 2% Contract. Highlights an 79% Physical, 2% Hybrid, and 19% Remote job distribution, with an average salary of $110,572 per year, or $53.2 per hour.

IP Docketing Specialist

Shook, Hardy and Bacon

Kansas City, MO • On-site

$113K - $113K/yr

Full-time

Re-posted 10 days ago

Job description

Processes incoming patent documents and communications received from USPTO, foreign associates, clients, and other entities to handle all aspects of specialized daily docketing, including: calendaring dates, de-docketing database dates, creating and maintaining country and client "actions; creating new trademark and other IP related database records; sending reminders to attorneys, foreign associates, and clients; preparing docket reports; and assisting on other IP docketing tasks, as necessary.

Conducts research and extracts data necessary to manage foreign patent prosecution; generates docket reports to ensure no deadline is missed; prepares client reporting letters; and corresponds with foreign counsel, attorneys, and clients to obtain and provides direction regarding upcoming U.S. and foreign deadlines.

Creates new domestic and foreign patent and trademark application files including entry of case information and pertinent deadlines into firm and client databases.

Provides frequent feedback to develop solutions for docketing issues as well as to maintains and implements intellectual property department docketing processes, procedures, guidelines and practices.

Assists with transfer, conversion, and merge processes when transitioning client portfolios into the intellectual property docketing database.

Assists with payment of annuities and confirming the accuracy of annuities payments.

Works independently to recognize docketing anomalies and conducts appropriate research to resolve same.

Stays abreast of industry best practices, intellectual property docketing system(s) and technical considerations to present options to enhance the practice, increase efficiencies, and meet client needs.

Assists with ad hoc projects, as needed.

Associate's degree (A.A.) or equivalent from two-year college or technical school and at least two years of patent and trademark docketing experience and/or training; OR equivalent combination of education and experience.Other Skills:Working knowledge of US and Foreign patent and trademark procedures, deadlines, and patent and trademark prosecution rules.Working knowledge of Intellectual Property docketing software systems, PAIR and other international systems.Comprehensive knowledge of specific department and client guidelines, practices and procedures.Ability to complete assigned tasks in a timely manner with a high level of quality and attention to detail.Effectively set priorities, manage multiple projects and meet deadlines.Ability to collaborate and communicate in an effective manner with attorneys, clients and co-workers.

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