Hr Administrative Assistant Jobs in Decatur, AL (NOW HIRING)

Support various human resources functions including recruiting, onboarding, talent management, training, benefits, and Human Resources Information Systems (HRIS).

Essential Duties & Key Responsibilities:

• Assist in administration of key initiatives for Human Resources (HR) within business units (BU) and company under direction of HR Management.
• Support company culture, values, and Diversity and Inclusion (D&I) activities across company.
• Participate in A3 problem solving and contribute new ideas to support continuous improvement in overall services of HR team.
• Administer employee information changes and ensure data integrity in HR systems (e.g., Human Resources Information Systems (HRIS) Applicant Tracking System (ATS), Learning Management System (LMS), and Talent Management Systems (TMS)), including:
• Create and generate reports.
• Maintain electronic personnel files to ensure legal compliance and manage records retention.
• Assist in HR related audit requests.
• Perform Talent Acquisition activities:
• Manage ATS postings and dispositioning unqualified candidates.
• Coordinate interviews; communicate with applicants and candidates.
• Support activities for college recruitment and career fairs; supply brochures and handouts, create on-site visit schedule and confirm participant attendance.
• Execute new hire and employment processes:
• Administer background checks, drug screenings, and new hire paperwork.
• Conduct new hire orientation sessions and serve as point of contact for new hires for HR policy and procedures.
• Distribute onboarding materials to new hires.
• Liaison with Headquarters Payroll for employee questions and concerns.
• Respond to requests for employment verification and update report programs for government agencies.
• Coordinate work visa process and visa expiration process with HR Manager /HR Generalist guidance.
• Internship program:
• Serve as primary point of contact for interns.
• Manage internship program working with HR Generalist.
• Support relocations/transfers processes:
• Collaborate with multiple departments throughout BU to ensure new hires or transferring employees receive knowledge, tools, and resources necessary to be successful.
• Research estimates and arrange temporary housing.
• Administer and coordinate benefits programs (within BU):
• Disseminate benefits and company policy communications.
• Maintain up-to-date benefits knowledge to support employees (e.g., leaves of absence, auto allowances, and vacations).
• Support Benefits open enrollment process.
• Coordinate on-location biometric health screenings.
• Generate and compile data and reports in support of HRIS analysis and Availability & Needs meetings.
• Participate in Talent Management processes:
• Assist in coordination of performance/career development reviews and 'dry-run' processes.
• Provide end-user support and assist in preparing training.
• Training:
• Manage administrative pre-event materials, programs, and logistics for training events; assist in preparation for HR-related lunch and learns.
• Conduct follow-up on required learning, manage training rosters, and report on training activities.
• Support development of annual BU training plan.
• Coordinate special events pertaining to employees (e.g., employee retirements) and administer employee awards programs (e.g., service awards, staff awards).
• Assist in annual merit and employee appreciation program; print letters, organize and distribute letters to senior management.
• Perform Office of Federal Contract Compliance Programs (OFCCP) compliance actions as directed; upload various reports and documents to specific folders.

Qualifications:

• Bachelor's Degree from accredited degree program with minimum of 1 year of related experience or equivalent combination of education and experience, required
• Experience in manufacturing or construction industry, preferred
• Maintain confidential information
• Interpret Human Resources policies and procedures
• Professional verbal and written communication skills
• Active listening skills, responsive, and strong follow-up practices
• Approachable, proactive, and professional attitude
• Exceptional organizational skills, attention to detail, and timely documentation
• Good judgment to identify problems, escalate issues, and request prioritization of responsibilities
• Work independently with oversight and direction, and collaboratively with others
• Proficient computer skills and Microsoft suite of applications; knowledge of database software and human resources related applications (e.g., Human Resource Information Systems (HRIS) (SAP preferred), Applicant Tracking Systems (ATS), Learning, and Talent Management Systems (LMS))
• Limited travel

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use hands to finger, handle, or feel objects, tools, or controls; and reach with hands, talk, and hear. The employee frequently views a computer monitor and frequently uses a computer keyboard. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. The employee is regularly required to be mobile and the employee occasionally travels both short and long distances via a variety of conveyances. The employee must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee regularly works in an office or remote setting. The noise in the work environment is usually quiet to moderate in an office setting. While performing the duties of this job, the employee may occasionally work at construction work sites where the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions, and risk of electrical shock. The noise in the work environment is usually moderate to loud. The employee is required to work in compliance with company safety policies, procedures, and applicable laws.

Turner is an Equal Opportunity Employer - race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other characteristics protected by applicable law.