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Hotel Administrative Assistant Jobs (NOW HIRING)

Ascend

Administrative Assistant

Franklin, TN

$17.75 - $24/hr

The Administrative Assistant will provide administrative support to the Medical Office Properties ... hotels, car service, etc * Data entry * Prepare and distributeletters and communications as ...

Highgate Hotels

Administrative Assistant

Saint Augustine, FL

$15.75 - $21.25/hr

Augustine hotel, from ornate chandeliers to extraordinary art galleries. Originally built in 1888, this hotel is nestled in the heart of St. Augustine's Historic District and within walking distance ...

Forms+Surfaces

Administrative Assistant

Glenshaw, PA · On-site

$18 - $24.25/hr

Administrative Assistant At Forms+Surfaces, we bring together innovative and skilled craftspeople ... Coordinate catering, reservations, and hotel accommodations as needed. * Maintain records of ...

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How much do hotel administrative assistant jobs pay per hour?

As of Aug 9, 2026, the average hourly pay for hotel administrative assistant in the United States is $19.49, according to ZipRecruiter salary data. Most workers in this role earn between $17.79 and $20.19 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive in the hotel administrative assistant position, and why are they important?

To thrive as a Hotel Administrative Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, typically supported by a high school diploma or relevant associate degree. Familiarity with hotel management software, reservation systems, and Microsoft Office applications is often essential. Excellent communication, multitasking, and problem-solving abilities help set candidates apart in this role. These skills ensure smooth daily operations, efficient guest service, and effective coordination between departments in a fast-paced hotel environment.

What is a hotel administrative assistant?

A Hotel Administrative Assistant provides clerical and administrative support to hotel management, ensuring smooth daily operations. Responsibilities typically include handling phone calls, scheduling meetings, managing records, assisting with guest inquiries, and coordinating with various hotel departments. They may also help with billing, inventory management, and preparing reports. Strong organizational, communication, and multitasking skills are essential for this role.

What are the top 3 skills of a hotel administrative assistant?

A hotel administrative assistant needs strong organizational skills to manage schedules and records, excellent communication abilities for guest interactions and team coordination, and proficiency with office software such as Microsoft Office or hotel management systems. Attention to detail and multitasking are also essential to handle various administrative tasks efficiently.

What does a hotel administrative assistant do?

A hotel administrative assistant handles clerical tasks such as managing reservations, answering guest inquiries, maintaining records, and coordinating communication between departments. They often use office software and may support scheduling, billing, and customer service to ensure smooth hotel operations.

What are the typical daily responsibilities of a hotel administrative assistant?

As a Hotel Administrative Assistant, your daily tasks might include managing reservations, handling guest inquiries, preparing reports, and supporting the front desk with administrative duties. You will often coordinate schedules, assist with billing or invoice processing, and help ensure that communication between departments runs smoothly. The work is dynamic, requiring adaptability as you may be asked to help with event planning or respond to unexpected guest needs. This role offers excellent exposure to hotel operations and provides valuable experience for those seeking to advance in hospitality management.

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Hotel Administrative Assistant jobs near you
Infographic showing various Hotel Administrative Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $40,544 per year, or $19.5 per hour.

Sales Administrative Assistant

Rapid City Best Western Ramkota Hotel

Rapid City, SD

$16 - $19/hr

Part-time

Posted 5 days ago

Job description

Job Title: Hotel Sales Administrative Assistant
Location: Best Western Ramkota Hotel, Rapid City, SD
Department: Sales & Catering
Reports To: Director of Sales

Position Summary:

The Hotel Sales Administrative Assistant plays a key supporting role in the Sales Department, ensuring efficient coordination of group bookings, VIP guest services, and sales operations. This role requires a high level of organization, communication, and attention to detail to help deliver outstanding service to our group clients and guests.

Key Responsibilities:

  • Group Coordination:
    • Accurately enter rooming lists within 72 hours of receipt.
    • Assign rooms, generate and send confirmation numbers to clients.
    • Follow up with questions or clarifications, copying the appropriate Sales Manager.
  • Reporting & Data Entry:
    • Enter group pick-up numbers into the Amadeus system on a weekly basis.
    • Prepare and maintain group resumes and update relevant departments on group details.
  • Guest Experience & VIP Services:
    • Monitor VIP arrivals; prepare and deliver VIP gifts and amenities.
    • Coordinate room assignments and ensure all VIP rooms meet standards before arrival.
  • Inventory Management:
    • Assist with maintaining inventory in the hotel marketplace and VIP closet.
    • Help place orders for supplies as needed.
  • Sales Support:
    • Compile lists of potential clients and leads for the Sales team to call on.
    • Provide administrative support for sales initiatives and projects as assigned.

Qualifications:

  • Previous experience in hotel administration, sales support, or hospitality preferred
  • Excellent communication, organizational, and multitasking skills
  • Proficient in Microsoft Office Suite and hotel property management systems (PMS)
  • Detail-oriented with a focus on accuracy and follow-through
  • Ability to maintain confidentiality and work well within a team environment

Work Environment:

This position is primarily office-based within the hotel but requires coordination with multiple departments including Front Desk, Housekeeping, and Catering. Occasional lifting of VIP items or inventory may be required. Monday through Friday and some Saturdays on a part-time basis.

Pay Range:

$16-19 per hour DOE

Join the Best Western Ramkota Rapid City team and help us deliver exceptional group experiences with personalized service and top-tier hospitality.

About Us: At Regency Hotel Management, hospitality is who we are—and what we do best. Since 1965, we've been leaders in driving maximum profit while creating asset value for clients. Our team of hotel management experts provides thoughtful, hands-on guidance inspired by years of professional experience. Our teams across our multiple locations are always growing, and we're looking for motivated individuals to join us!
 
We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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