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Hospital Notary Jobs (NOW HIRING)

Towne Park

Valet Attendant(The Notary)

Philadelphia, PA · On-site

$10/hr

Employees are eligible to enroll in accident insurance, critical illness insurance, hospital indemnity insurance, and telemedicine benefits. Employees are also able to enroll in the company's 401k ...

Novant Health

Guest Services Representative II

Wilmington, NC · On-site

$12.50 - $15.50/hr

Build your skills and knowledge of hospital services and resources * Inclusive Culture: Thrive in a ... Be a current notary public or be willing to become a notary, if needed. Why Choose Novant Health?

The Albany Auto Group

Title Clerk

Latham, NY · On-site

$20/hr

A notary or the ability to obtain a Notary Public is a plus Experience with CDK or another ... hospital, and life insurance, a 401(K) retirement plan with company matching, plus service and ...

The Albany Auto Group

Title Clerk

Latham, NY · On-site

$20/hr

A notary or the ability to obtain a Notary Public is a plus Experience with CDK or another ... hospital, and life insurance, a 401(K) retirement plan with company matching, plus service and ...

JPS Health Network

PRN - Legal Coordinator

Fort Worth, TX · On-site

$44K - $59K/yr

Communicates with local and out-of-state Mental Health Hospitals to determine disposition of ... Notarizes all legal documents for the department. * Ensures all mental health legal documents are ...

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All JobsHospital Notary Jobs

Hospital Notary information

See salary details

$30.5K

$64.8K

$77K

How much do hospital notary jobs pay per year?

As of Aug 7, 2026, the average yearly pay for hospital notary in the United States is $64,777.00, according to ZipRecruiter salary data. Most workers in this role earn between $62,000.00 and $72,500.00 per year, depending on experience, location, and employer.

What are the typical daily responsibilities of a hospital notary?

Hospital Notaries are responsible for witnessing and notarizing patient signatures on important medical documents, such as advance directives, powers of attorney, and consent forms. They coordinate closely with healthcare teams to ensure timely availability when patients or families need notarial services, often responding to urgent requests in both inpatient and outpatient settings. Maintaining confidentiality and ensuring each document is completed in accordance with state laws are essential aspects of the role. Hospital Notaries may also educate staff and patients on the legal requirements of notarization, helping to create a smooth process during potentially stressful times.

What are the key skills and qualifications needed to thrive in the hospital notary position, and why are they important?

To excel as a Hospital Notary, you need a detailed understanding of notarial law and healthcare documentation, often supported by state notary public certification. Familiarity with electronic medical record systems and secure document management tools is usually necessary. Strong interpersonal skills, discretion, and the ability to communicate complex legal concepts with compassion are highly valuable. These skills ensure that sensitive patient documents are executed accurately and ethically within hospital settings.

Will a hospital notary go to a hospital?

A hospital notary is typically authorized to travel to the hospital to notarize documents for patients, staff, or visitors. They often carry portable notary supplies and may work on a flexible schedule to accommodate hospital visits. Certification and adherence to hospital policies are usually required for this role.

What is a hospital notary?

A Hospital Notary is a commissioned notary public who provides notarial services within healthcare facilities, such as hospitals, nursing homes, and hospice centers. They assist patients, families, and medical staff by notarizing documents like advance directives, medical power of attorney, and consent forms. Their role ensures that critical legal documents are properly executed, especially for individuals who may have limited mobility or urgent healthcare needs. Hospital Notaries must follow state notary laws while being sensitive to patients' conditions and the healthcare environment.

Do hospitals employ hospital notaries?

Hospital notaries are employed by healthcare facilities to authenticate documents such as consent forms and legal paperwork. They typically work on-site within hospitals or clinics and may require certification or training in notary public practices. Their role helps ensure legal compliance and accurate documentation in patient care processes.
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Hospital Notary jobs near you
Infographic showing various Hospital Notary job openings in the United States as of August 2026, with employment types broken down into 1% Locum Tenens, 3% As Needed, 70% Full Time, 18% Part Time, and 8% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution, with an average salary of $64,777 per year, or $31.1 per hour.

Registration Representative I - Hospital Admitting

Foundation Health, LLC

Fairbanks, AK • On-site

Full-time

Posted 11 days ago

Job description

Overview

This position greets patients and families, conducts patient registration, and obtains financial reimbursement and applicable insurance information for all patients accessing service at FHP medical facilities. Reviews all account information to optimize collection efforts and system recording events. Expedites reimbursement, ensures compliance, and resolves issues as they arise to promote point of service decisions. Performs financial counseling when appropriate. Explains and obtains signatures on registration materials and legal forms, such as Consent for Healthcare Services, Financial Agreement, Advance Directive, Hospital Grievance policy.

About Fairbanks Memorial Hospital

Fairbanks Memorial Hospital is a non-profit facility owned by the Greater Fairbanks Community Hospital Foundation. A Joint Commission-accredited facility with 152 licensed beds, Fairbanks Memorial Hospital is the primary referral center for residents of Alaska's interior with a strong patient-to-nurse ratio and Shared Leadership Infrastructure. In addition to our exceptional clinical environment, our location offers incomparable lifestyle rewards away from work. In Fairbanks, small-town living, spectacular natural beauty and endless recreation combine to create a one-of-a-kind place to live, work and play.

Responsibilities
  • Performs pre-registration/registration processes, verifies insurance coverage and obtains authorizations and notifications. Calculates patient liability according to verification of insurance benefits, collects deposits and copayments. Accurately and completely documents all information into the patient records system to ensure maximum reimbursement. Obtains all necessary signatures and documentation requires by the patient's insurance plan. As assigned, conducts patient visits for bedside registration to expedite the completion of the patient registration.
  • Provides financial counseling to patients and their families. Explains FHP financial policies and provides information as to available resources and avenues for alternative payment arrangements. Assists patients and their families in completing financial assistance paperwork when appropriate.
  • Acts as a liaison between the patient, billing department, and payor to enhance account receivables performance, resolve outstanding issues and/or patient concerns, and to maximize service excellence.
  • Communicates with physicians, clinical and hospital staff, nursing and Health Information Management Services to resolve outstanding issues and/or patient concerns. Works to meet the patients' needs in financial services.
  • Meets or exceeds productivity standards. Completes daily assignments and maintains accurate production logs and records. Identifies opportunities to improve work processes and practices good work group dynamics.
  • Provides a variety of patient services and financial services tasks. May be assigned to functions such as transporting patients, provide training for new staff, collecting and releases patient valuables in accordance with FHP policies, posting daily deposits, or conducting other work assignments of the Patient Financial Services team. 

    • Performs all functions according to established policies, procedures, regulatory and accreditation requirements, as well as applicable professional standards. Provides all customers of Foundation Health with an excellent service experience by consistently demonstrating our core and leader behaviors each and every day.

    Qualifications

    High school diploma/GED or equivalent working knowledge.

    Requires excellent customer service skills and knowledge as normally acquired with one (1) or more years of related work experience. Requires the ability to manage multiple tasks simultaneously between heavy phone volume, multiple computer systems and frequent interruptions with minimal supervision and ability to work independently. Requires excellent interpersonal, oral, and written communication skills to effectively interact with a wide range of audiences. Must have the ability to handle ongoing face-to-face contact with patients and staff while functioning in a busy medical office environment.

    Strong knowledge in the use of common office software, word processing, spreadsheet, and database software are required.

    As is typical in this industry, variable shifts and hours, and on-call duties may be required.

    PREFERRED QUALIFICATIONS

    Medical terminology experience is preferred.

    Prior experience with hospital registration and prior authorizations is preferred.

    Notary license and experience preferred.

    Additional related education and/or experience preferred.

    Foundation Health Partners is an EEO/AAP employer; qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

    Employment Type: FULL_TIME

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